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Level: Power Up

Administering PowerApps as a Department

Hi all,


Our organization is fairly new with PowerApps, so any input is greatly appreciated. Currently we have a few PowerApps shared with our company, with myself and another coworker as owners of the apps. Ideally, we'd like to have all PowerApps owned by a group in our organization (IT department), rather than individual users. Is there a way to do this, and is there any additional licensing needed?


Thank you in advance!

Level: Powered On

Re: Administering PowerApps as a Department



You should create kind of a service account, licensed, hosting all the powerapps as a owner/co-owner to have the ability to administrate and manage the apps from a single point


best regards

PowerApps Staff jo
PowerApps Staff

Re: Administering PowerApps as a Department

@MatthieuMegaly_ is correct.  One of the best practices we suggest for centrally managed environments, apps, flows, etc. is to:

a. create them under a AAD service account and

b. manage the sharing of the asset (either to collaborators or end-users) exclusively through AAD security groups


This makes handling scenarios such as broad distrbituion and new employee onboarding or an employee leaving WAY easier.