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Leeyong88
Advocate II
Advocate II

Capture Bot Analytics Data with longer period

Hi Everyone, 

 

I noticed that Bot Analytics Data only capture last 7 days and 30 days. Possible to make it longer? Example one year. 

 

The reason is it will help us to identify which workflow to be deleted if no user use it for a year in order to manage up to date workflow for end user. Thanks your advise.

 

7 REPLIES 7
renatoromao
Super User
Super User

Hi @Leeyong88 ,

 

You can use this documentation: https://powervirtualagents.microsoft.com/en-us/blog/view-export-and-manage-retention-time-of-your-bo...

 

If you want to extract the data from the Conversation Transcript entity, you can use Power Automate connected to Common Data Service, or extract to Excel using the Power Apps website.


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Thanks!

Renato Romão,

Connect with me here 😉

Power Virtual Agents course (+2.300 students | PROMOTIONS) : English | Português

@renatoromao , is that possible to have this time range to be extend?

 

Workflow record.JPG

And Is that possible to reset this analytics? I wish to capture the exact data once it goes to production.

 

 

 

@Leeyong88 ,

 

1- This panel cannot change the period. If you want to see more data and period, you need to implement using Common Data Service and Power BI, to read the Conversation Transcript entity (that contains the data conversation)

 

2- Yes, you can open the Power Apps (make.powerapps.com) >> Data >> Entities >>  Change the view to see All items >> Open ConversationTranscript entity >> Data >> Delete all items


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Thanks!

Renato Romão,

Connect with me here 😉

Power Virtual Agents course (+2.300 students | PROMOTIONS) : English | Português

@renatoromao, appreciate for your guide!! I able to navigate to those step that you mentioned above. 

The bot's conversation transcripts is the log of a user conversation with a bot. (Correct me if I am wrong).

 

I get the format as following:-

 

Conversation Transcript.JPG

 

1. From here I wish to understand what means by Name and Content? I saw that is a sequence of the number & alphabet, what does it referring to?

 

2. I wish to keep bot's conversation transcripts to longer period. But i can't find anything from here? Any reason?  

Bulk Deletion System Jobs.JPG

 

3. For the data highlighted below, is that possible to get the data more than 30 days?

Overall data.JPG

You're welcome! 🙂

 

1- Yes, the Content has a JSON format.
Inside the Content column, you can see all structure of the conversation. If you want to see more about the conversation history, you can see this post: https://powerusers.microsoft.com/t5/Publish-Channel-Management/Is-it-possible-to-reconnect-the-user-...

 

2- Do you have permission on your environment?

@Diganta  can help you better with this process.

 

3- Unfortunately, not yet.

Please, vote in this idea: https://powerusers.microsoft.com/t5/Power-Virtual-Agents-Ideas/See-more-period-of-time-inside-the-An...


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Thanks!

Renato Romão,

Connect with me here 😉

Power Virtual Agents course (+2.300 students | PROMOTIONS) : English | Português

@renatoromao, thanks for the  explanation in Question 1 and suggest vote for Question 3. 

For Question 2, the Environment showed by default to my company name.  I think that is correct permission. 

 

 

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