cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
ux0042
Regular Visitor

Accessing the email in Person or Group Column (Sharepoint)

I have a recurring flow that gets items from a SP library, condition to check the date, if yes get link to item, then send email to item Owner. Owner is Person or Group column. There is a Owner Email item available for me, but PA keeps removing it and inserting the Email item (I have no column in my SP named either Owner Email or Email. I am assuming the Owner Email content item is providing the Email value from the Person or Group column in my SP named 'Owner'). When the flow runs, the To field in the email is blank (I receive it as I am cc'd). I have tried other options for accessing emails such as initializing a variable or parse Json with select and join but get too many errors for me to follow. The following gets me closest to a working flow except for inserting the actual email address. Any suggestions are appreciated, thanks.

Accessing email value from person or group.jpg

1 ACCEPTED SOLUTION

Accepted Solutions
ux0042
Regular Visitor

I replaced my custom Person or Group column with the default SP Person or Group column 'Assigned to' and the flow ran successfully sending the email to each email address associated with the person in the 'Assigned to' column. My take away here is use only default out-of-the-box SP columns with PA.

View solution in original post

5 REPLIES 5
ManishSolanki
Super User
Super User

Hi @ux0042 

 

If you looking to send an email to a person who has created the record, you should use 'Created by Email' from Dynamic content as shown below:

ManishSolanki_0-1686069061307.png

 

Or using an expression:

ManishSolanki_1-1686069137132.png

Expression used in above screenshot:

items('Apply_to_each')?['Author/Email']

 

If this helps & solve your problem, please remember to give a 👍 and accept my solution as it will help others in the future.

 

Thanks

Thanks
Manish Solanki
View my blog
Linkedin
ux0042
Regular Visitor

Thanks @ManishSolanki 

I created all the records in the SP, which is the reason for an Owner column using the Person or Group type. Can the expression you provided be used to get the email from the Owner column?

ManishSolanki
Super User
Super User

Hi @ux0042 

 

For fetching the email of Owner field, pls use the below expression:

items('Apply_to_each')?['Owner/Email']

 

If this helps, please remember to give a 👍 and accept my solution as it will help others in the future.

 

Thanks

Thanks
Manish Solanki
View my blog
Linkedin
ux0042
Regular Visitor

Thank you @ManishSolanki for your suggestions. I had really hoped this would work but it didn't. The flow "succeeded" for a few of the SP records, but it only sent the emails to me as I am cc'd. The flow failed for most of the records. The Send an Email control gives error 'Bad request' for each failed run. Below is a comparison of a successful and failed input from the Send an Email control. I wonder about the 'null' parameter, but it is there for both the 'successful' and failed runs.Bad Request.jpg

 

Succeeded

{
"host": {
"connectionReferenceName": "shared_office365",
"operationId": "SendEmailV2"
},
"parameters": {
"emailMessage/To": null,
"emailMessage/Subject": "ELSA org chart update request: Project proposals: organization, FAQs",
...
}
}

 

Failed

{
"host": {
"connectionReferenceName": "shared_office365",
"operationId": "SendEmailV2"
},
"parameters": {
"emailMessage/To": null,
"emailMessage/Subject": "ELSA org chart update request: Sales: US Service Sales organization",
...
}
}

 

Here is complete code from the Send an Email control.

{

    "inputs": {

        "host": {

            "connectionName": "shared_office365",

            "operationId": "SendEmailV2",

            "apiId": "/providers/Microsoft.PowerApps/apis/shared_office365"

        },

        "parameters": {

            "emailMessage/To": "@items('Apply_to_each')?['Owner/Email']",

            "emailMessage/Subject": "ELSA org chart update request: @{items('Apply_to_each')?['Title']}",

            "emailMessage/Body": "<p><span style=\"font-size: 16px\">\nThe Organizational Chart<br>\n<br>\n</span><span style=\"font-size: 16px\"><strong>@{items('Apply_to_each')?['Title']}</span><span style=\"font-size: 16px\"></strong><br>\n<br>\nwas last updated in ELSA on @{items('Apply_to_each')?['ELSAPubDate']}. Please reply to this email and attach the latest version that should be available in ELSA, or a statement that this is the current version.<br>\n<br>\nLink to the file </span><span style=\"font-size: 16px\"><strong>@{items('Apply_to_each')?['{Name}']}</span><span style=\"font-size: 16px\"></strong>:<br>\n</span><span style=\"font-size: 16px\">@{outputs('Create_sharing_link_for_a_file_or_folder')?['body/link/webUrl']}</span><span style=\"font-size: 16px\"><br>\n<br>\nThank you</span></p><br><br>\nThis email was generated by Power Automate",

            "emailMessage/Cc": "...",

            "emailMessage/ReplyTo": "...",

            "emailMessage/Importance": "Normal"

        },

        "authentication": "@parameters('$authentication')"

    },

    "metadata": {

        "operationMetadataId": "fcc62dac-339d-485a-9f5c-0d01d87a0102"

    }

}
 

 

ux0042
Regular Visitor

I replaced my custom Person or Group column with the default SP Person or Group column 'Assigned to' and the flow ran successfully sending the email to each email address associated with the person in the 'Assigned to' column. My take away here is use only default out-of-the-box SP columns with PA.

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (3,396)