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Kastore
Resolver III
Resolver III

Add attachment to OneDrive and resend as attachment via mail

Hello everyone,

 

one department currently tries to send PDFs they get directly to someone else. We do however struggle with the last part of adding the file to the email. 

 

Regardless of how we try to add the file it will always come up empty yet the flow will state "successfull".

 

The general flow is rather big till here (couple of conditions) but is:

1) When new mail arrives

2) take the PDF file and add it to onedrive folder X

3) get file content of just created file based on ID 

4) add to mail and send it to specific mail

 

The issue is at the step 3 as the "get file" command turns out empty regardless of what we search for. I am also unable to use the file content from step 2 as it is in an "for each" for some reason... Only idea would be to add the "file content" to a compose and use that in the mail... but that is a "dirty" Workaround

 

Any ideas? 

 

Step 2:

Create fileCreate file

 

Step 3

"get file""get file"

11 REPLIES 11
ekarim2020
Super User
Super User

Hi @Kastore ,

 

If I have understood correctly, when a new email arrives with PDF file attachments, you save the PDF file attachments to OneDrive, and then you send an email to another recipient containing the same PDF file attachments (that were saved to OneDrive)?

 

If this is the case, you can reuse the existing Attachments property from the trigger When a new email arrives:

 

Snag_8eee61b.png

 

See also: How to save PDF email attachments to OneDrive for Business using Power Automate – Ellis Karim's Blog


Ellis
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Kastore
Resolver III
Resolver III

@ekarim2020

I tried that method

 

Since we would like to rename the file as well we switched the input entire array and used a different name and the "attachment content".

 

Also not sure why it gets thrown into "apply each" function. But this is the current setup that also does not work (PDF gets created but is corrupt) 

Bildschirmfoto 2022-08-15 um 12.06.02.png

Hi @Kastore 

The loop is due to the face that the Attachemts property is an array and can hold multiple values (i.e. multliple file attachments). The Flow will need to loop through each item in the array in order to "get" each PDF fille.

 

Try the following. I did run into the same issues you mentioned where attachments would not open, so this is the only way (or one way) to get the flow to work reliably:

 

Snag_94a6e8a.png

Snag_94a9200.png

 

Snag_94be9fe.png

Alex viewing the email attachment:

 

Snag_94e69c4.png

Hope this helps.

 

Ellis

Hey there,

 

i tried your way but two mistakes come up:

 

1. For some reason the PDFs we are saving are now all corrupt IF WE try to attach them to the mail.. if we JUST save them they work.. I am now completly lost  since saving comes BEFORE sending the mail o.O
 

2. if ".pdf" gets added the file is still corrupt... 

 

I am so confused as to why this is such an issue with "dynamic" pdfs (as in not one specific item) since such a flow works perfectly fine for another flow of mine with a static pdf 

 

Bildschirmfoto 2022-08-15 um 14.28.21.png

(1) When testing, avoid using the Automatic option and send a new test message with attachments via Outlook - see if that makes a difference:

Snag_98fb632.png

 

(2) Do you have a condition to check if the attachment is a PDF file?

 

snag_13b3ddeb.png

 

Snag_9858cc1.png

(3) Use Id for the Get file contact action:

Snag_98a3969.png

(4) How are you generating a new filename, what is your expression attempting to do?

 

ekarim2020_1-1660567736453.png

 


Ellis
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Kastore
Resolver III
Resolver III

1.)

Yes - we triggered the flow anew. New PDF, new mail as well as automatic. Both fail

 

2.)

No - we dont check for PDFs since we know this specific mail can only come with a pdf file. 

 

3.)

The "ID" is the "id"

Bildschirmfoto 2022-08-15 um 15.05.30.png

 

4) 

the new file name is created by taking the Mail-Topic, splitting it and then rejoining it.

join(skip(split(outputs('Verfassen'), ' '), 2), ' ').pdf
Bildschirmfoto 2022-08-15 um 15.11.00.png
 
And here the name for the PDF attachment
Bildschirmfoto 2022-08-15 um 15.10.06.png
 
So the whole flow is:
Upon new mail get the mail name, split it - initialize variables like you suggestedUpon new mail get the mail name, split it - initialize variables like you suggested
After some conditions (do we have a mail for this costumer) - create a file with the name "Customer.pdf" and "attachment content" as content - get file content based on ID and add it to the varriableAfter some conditions (do we have a mail for this costumer) - create a file with the name "Customer.pdf" and "attachment content" as content - get file content based on ID and add it to the varriable
Send the mail with the varriabel as attachmentSend the mail with the varriabel as attachment
Kastore
Resolver III
Resolver III

At this point i think it would make more sense to just start with a new flow and stomp this one.. 

 

Bascially the flow should:
1) When a new mail arrives

2) get an mail address based on the costumer mail (is in the mail topic -> split function) from an excel sheet

3) use that mail: send a new mail with the attachment from the old one that mail 

4) save the mail attachment to OneDrive

 

It sounds so darn simple but we are really hard stuck on the "send mail with attachment" part... it always seems to bug out or corrupt the file.

Let me share my working demo flow:

Snag_9b66a18.png

Snag_9b6b077.png

Snag_9c094b1.png

Snag_9bbb67a.png

If you continue to get unexpected results or problems, try:

  • Confirm that the new file name that is generated is valid and ends with .pdf (see the flows runtime output too)
  • Delete the trigger action then re-add the trigger, then test the flow again, or
  • Save a new copy of the work and work on that new copy (disable the old flow).

 

Ellis

 

 

Kastore
Resolver III
Resolver III

I fowarded the info to my colleague - i am currently lost as a simple "when mail arrives" "send mail with attachment" did not work previously suddenly works.

 

I think we somehow crashed the flow and will start from scratch as nothing makes sense anymore (file being corrupted - that worked previously..). 

 

I will keep you updated and hopefully things will work out soon.

These are the two ways I have used an attachment array for Outlook:

Snag_9de0a52.png

I use Email 1 most of the time, but this did not work with the demo flow (hence the additional actions to get the file content for the attachments array).

 

Email 2 option specifiies the content type so Outlook knows what the media/file type of a resource is. I tried that in the demo flow and it worked as expected, so the demo flow could be simplified to:

Snag_9e15372.png

 


Ellis
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If I have answered your question, please mark the post as Solved.
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Thank you Ellis,

 

i think the department will start from new with the flow since we have been having an issue now with parts that worked before (e.g. saving the pdf to onedrive). 

 

I do believe that some parts of the flow are corrupted or not working properly so better to start anew with your input and then see if it works. 

 

 

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