cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
skillsy
Advocate II
Advocate II

Add attachments from a Form submission to a Planner Task with an incremental ID

Hi,

   I hope you are all safe at this time. I have a support form that logs an issue, username, phone number etc. and allows for multiple files. On submission of the form, I would like to 

  1. Create a planner task with the incremental ID
  2. Update Task details (phone number, issue they are reporting etc)
  3. Add the files to the Task if they exist (do I need to check if there are any first?)
  4. Post a message to a Teams Channel with a link to the Task and the title and submitter of the issue

 

I have found that the "Apply to Each" doesn't show any of the previous values that I need when trying to read the attachments. Any help gratefully received and apologies for the numpty question.

3 ACCEPTED SOLUTIONS

Accepted Solutions

I add the same need

Here is the process I used

 

- Get Response Details

- Create Sharepoint Item in a list

- Analyse JSON

- Apply to each
Get the content of the file
Add an attachments to a sharepoint items
- Get the sharepoint item
- Apply to each
Update Task

I just had to create a list in Sharepoint to handle the documents
the main idea is that the document attached in the form is store in sharepoint to get a shareable link and not a personal onedrive link...

 

 

Here the JSON Format I use

{
    "type": "array",
    "items": {
        "type": "object",
        "properties": {
            "name": {
                "type": "string"
            },
            "link": {
                "type": "string"
            },
            "id": {
                "type": "string"
            },
            "type": {},
            "size": {
                "type": "integer"
            },
            "referenceId": {
                "type": "string"
            },
            "driveId": {
                "type": "string"
            },
            "status": {
                "type": "integer"
            },
            "uploadSessionUrl": {}
        },
        "required": [
            "name",
            "link",
            "id",
            "type",
            "size",
            "referenceId",
            "driveId",
            "status",
            "uploadSessionUrl"
        ]
    }
}

View solution in original post

I already gave my solution 😉

 

  1.  Get Response Details
  2. Create Sharepoint Item in a list
  3. Analyse JSON
  4. Apply to each
    1. Get the content of the file
    2. Add an attachments to a sharepoint items
    3. Get the sharepoint item
    4. Apply to each
    5. Update Task

View solution in original post

Thanks to you all @BenjaminJarry , @efialttes  and @v-bacao-msft  and apologies for the delay due to work.

 

   I did get it working from your assistance apart from when there were no files uploaded so I needed to check if they exist before running this process otherwise it would crash. 

 

   So far we have had 200+ successful submissions and improved our response to COVID requests and saved after-hours staff heaps of effort so a huge thank you to you all. Attached is the section of the flow concerning the files section.

 

 

Overview of file section - showing logic for the form field "Upload your files"Overview of file section - showing logic for the form field "Upload your files"Part one of the conditionalPart one of the conditionalPart two of the conditional -looping through the multiple attachments.Part two of the conditional -looping through the multiple attachments.

 

 

 

 

View solution in original post

9 REPLIES 9
efialttes
Community Champion
Community Champion

Hi!

Can you share a screenshot from your current flow design? Just to understand the context you are using 'Apply to each'

This post explains how to add attachments to a Planner Task with Power Automate

https://www.alanps1.io/power-platform/flow/flow-create-planner-task-and-include-attachments-from-out...

The scenario covered in the post is based on attachments received via email, the design uses Sharepoint to store them, get a link and store the link in Planner Task. Please note there is a limit in nr of Attached links per Planner Task, max 9.

The way to obtain Planner Task link, explained here:

https://www.aerieconsulting.com/blog/link-to-a-planner-task-in-microsoft-flow

https://tasks.office.com/{tenantenvironment}/en-US/Home/Task/{TaskId}

Thanx!

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

I add the same need

Here is the process I used

 

- Get Response Details

- Create Sharepoint Item in a list

- Analyse JSON

- Apply to each
Get the content of the file
Add an attachments to a sharepoint items
- Get the sharepoint item
- Apply to each
Update Task

I just had to create a list in Sharepoint to handle the documents
the main idea is that the document attached in the form is store in sharepoint to get a shareable link and not a personal onedrive link...

 

 

Here the JSON Format I use

{
    "type": "array",
    "items": {
        "type": "object",
        "properties": {
            "name": {
                "type": "string"
            },
            "link": {
                "type": "string"
            },
            "id": {
                "type": "string"
            },
            "type": {},
            "size": {
                "type": "integer"
            },
            "referenceId": {
                "type": "string"
            },
            "driveId": {
                "type": "string"
            },
            "status": {
                "type": "integer"
            },
            "uploadSessionUrl": {}
        },
        "required": [
            "name",
            "link",
            "id",
            "type",
            "size",
            "referenceId",
            "driveId",
            "status",
            "uploadSessionUrl"
        ]
    }
}
v-bacao-msft
Community Support
Community Support

 

Hi @skillsy / @BenjaminJarry ,

 

If the form is a group form, please check this similar thread and use the method in it to get the details of the file:

https://powerusers.microsoft.com/t5/Building-Flows/O365-Group-Form-responses-with-attachments-to-Sha...

Please take a try and feel free to let us know if you have any other questions.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

@skillsy  @BenjaminJarry 

I know it's an old thread, but... did you finally overcome your challenge?

Thanx!

Did I make your day? If so, mark my response as 'Solution' !!!

También escribo sobre Power Automate en este Blog y en Twitter

I already gave my solution 😉

 

  1.  Get Response Details
  2. Create Sharepoint Item in a list
  3. Analyse JSON
  4. Apply to each
    1. Get the content of the file
    2. Add an attachments to a sharepoint items
    3. Get the sharepoint item
    4. Apply to each
    5. Update Task

Thanks to you all @BenjaminJarry , @efialttes  and @v-bacao-msft  and apologies for the delay due to work.

 

   I did get it working from your assistance apart from when there were no files uploaded so I needed to check if they exist before running this process otherwise it would crash. 

 

   So far we have had 200+ successful submissions and improved our response to COVID requests and saved after-hours staff heaps of effort so a huge thank you to you all. Attached is the section of the flow concerning the files section.

 

 

Overview of file section - showing logic for the form field "Upload your files"Overview of file section - showing logic for the form field "Upload your files"Part one of the conditionalPart one of the conditionalPart two of the conditional -looping through the multiple attachments.Part two of the conditional -looping through the multiple attachments.

 

 

 

 
Supersan123
Helper II
Helper II

Hello guys, I have a similar question, but I didn't understand how @skillsy  solved it, in my case I want to grab the form's attachment and play it in the attached field of the planner task but as I understand it I need to play it on a sharepoint list to get his link and put it in the correct task? sorry i haven't mastered the power automate yet but i wanted to do that. Would you know if it is possible for the form attachment to go to an item in the sharepoint and get this link and put it in the task in the planner?my flowmy flow

This works perfectly with one attachment. I'm running into an issue when I have more than one file uploaded in the form. It fails when attaching the file to the planner task. 

KapilRajan
Frequent Visitor

Hello @Supersan123  I'm also trying to create the same flow. when an response is created the same should be reflected in Sharepoint list and then planner with the sharepoint link attached. Could you please help me to create this?

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (4,851)