cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
ThimiosSp
Helper III
Helper III

Add filter from column field

Hi Everyone!

I have a flow on a SharePoint list with social media content articles list. Some of these articles are published (column Status = Published) others are not (column Status = Planned). All articles have a PublishedOn date field filled.

My flow sends everyday at 15:00 a reminder when an article is on the list to be Published on the next 2 days. Everything works great but I need to make this work only for items that Status field is equal to Planned.

I would appreciate your assistance.

1.jpg2.png

2 ACCEPTED SOLUTIONS

Accepted Solutions
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @ThimiosSp,

 

There is still a small error in your configuration. Like I mentioned in step 2 in my previous response, the email notification has to be outside of the apply to each loop. But make sure it's still within the If No box.

 

 

outside_applytoeach.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


View solution in original post

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @ThimiosSp,

 

For the has failed scenario you could use the run after setting

 

1. Click the ... on the Couldn't send a reminder action and click configure run after

somethingwentwrong_runafter.png

 

2. Only select the has failed option.

hasfailed_runafter.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


View solution in original post

28 REPLIES 28
Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @ThimiosSp,

 

You have two options. I have created two examples below. Replace the Status column name by your column name.

 

Option 1. Use a filter query in your Get Items action

Status eq 'Planned'

filterquerystatus.png

 

Option 2. Add a row to your Condition action

statusequaltoplanned.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


ThimiosSp
Helper III
Helper III

Thank you @Expiscornovus 

1. For option 1, Status is not available to choose from the Dymanic content. How could it be inserted in the filter query shown below?

1.png

 

2. I do not understand how this row can be added. Can you pls send that in more details?

Thank you!

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @ThimiosSp,

 

If you already have a filter query option 2 is probably easier.

 

1. Click on the Add button, click add row

addarow.png

 

2. In the new row that appears select the left column and click add Dynamic content. Select your status field.

adddynamiccontent.png

3. Select your operator (Is equal to) and type the value in the right column you want to compare it to, in this case Planned

selectoperator.png

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


ThimiosSp
Helper III
Helper III

Hey @Expiscornovus ,

I'm probably making your life hard with that, but the only filter I have, does not allow for adding a row.

1.png

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @ThimiosSp,

 

Can you switch the condition action to basic mode?



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


ThimiosSp
Helper III
Helper III

I'm afraid not @Expiscornovus . I get an error.

1.png

 

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @ThimiosSp,

 

Sorry, apologies. I now see you are still using the older interface with doesn't have the add rows. 

 

Probably an easier alternative approach is to add a new condition action right before the append to string variable action within the apply to each loop.

 

rightbeforeappendtostring.png

 

Configure that action to use the Status is equal to Planned condition.



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Is this close to what you're suggesting @Expiscornovus ?

1.png

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @ThimiosSp,

 

Yes, that was what I was suggesting 🙂



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


ThimiosSp
Helper III
Helper III

I'm close to a nervous breakdown ;). Here's what I get now @Expiscornovus 

1.png

 

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @ThimiosSp,

 

No worries, we will figure it out together 🙂

 

Looks like you have two items in your list. The condition we have added will check the condition for every item from the Get items list.

 

Can you navigate to the second item (via the next button) and see if for that item the expression result is false? 

 

twoitems.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


ThimiosSp
Helper III
Helper III

Hi @Expiscornovus,

Both these items satisfy the condition (Status = Planned). 

Here is a part of my SharePoint list.

1.png

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @ThimiosSp,

 

Thanks for sharing that screenshot. I now see that you are using a column of type choice. With a choice field it works a bit differently. The structure of a Choice field value normally looks a bit like this.

 

{
  "@odata.type": "#Microsoft.Azure.Connectors.SharePoint.SPListExpandedReference",
  "Id": 0,
  "Value": "Planned"
}

 

So in your example we want to use the value of the Status field in your condition. We can achieve this by using an expression instead of the status field.

items('Apply_to_each')?['Status/value']

 

statusvalue.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Thank you @Expiscornovus,

I've replaced the condition as per your suggestion but I still get the same issue.

1.png

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @ThimiosSp,

 

Can you share a screenshot of your current configuration of the Condition 2 action, just to double check? 

 

I also noticed a small typo in one of your earlier screenshots. It says Planneinstead of Planned. 

smalltypo.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Hi @Expiscornovus,

1. What an eye, that was a typo.

2. After fixing the typo, I get 2 email notifications:

- Reminder with all posts regardless Status

- Reminder for 1 Planned post and one Published post (right now there are 2 Planned and on Published posts within the next 2 day period).

I'm attaching the whole thing for you.

1.png

 

2.png

 

3.png

 

4.png

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @ThimiosSp,

 

Based on the screenshots of your SharePoint list earlier and the configuration I would expect 2 email notification messages from the send me an email notification action, one for each planned item. That's currently happening, correct?

 

In regards to the content of the notification messages, can you show us how you configured those and can you also tell us what you are expecting as the end result?

 

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Hi @Expiscornovus ,

Original flow (which is used as a template) sends one notification email including all posts selected. Why would you expect 2 email messages?

Message should be the following, with the right posts filtered ;). Are you covered?

 

 

1.png

Expiscornovus
Most Valuable Professional
Most Valuable Professional

Hi @ThimiosSp,

 

Thanks for clarifiying. I thought you wanted a reminder for each individual item. But you want a summary e-mail 🙂

 

I believe when the new condition was added some of the actions got rearranged.

 

1. Try and move the append to array action within the No section of your Condition 2 action

2. Move the send an email reminder to just below the yes/no. Make sure it's outside of the apply to each, but within the No of your first condition action.

 

rearrangeactions.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #MicrosoftCopilotStudio content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

March User Group Update: New Groups and Upcoming Events!

  Welcome to this month’s celebration of our Community User Groups and exciting User Group events. We’re thrilled to introduce some brand-new user groups that have recently joined our vibrant community. Plus, we’ve got a lineup of engaging events you won’t want to miss. Let’s jump right in: New User Groups   Sacramento Power Platform GroupANZ Power Platform COE User GroupPower Platform MongoliaPower Platform User Group OmanPower Platform User Group Delta StateMid Michigan Power Platform Upcoming Events  DUG4MFG - Quarterly Meetup - Microsoft Demand PlanningDate: 19 Mar 2024 | 10:30 AM to 12:30 PM Central America Standard TimeDescription: Dive into the world of manufacturing with a focus on Demand Planning. Learn from industry experts and share your insights. Dynamics User Group HoustonDate: 07 Mar 2024 | 11:00 AM to 01:00 PM Central America Standard TimeDescription: Houston, get ready for an immersive session on Dynamics 365 and the Power Platform. Connect with fellow professionals and expand your knowledge. Reading Dynamics 365 & Power Platform User Group (Q1)Date: 05 Mar 2024 | 06:00 PM to 09:00 PM GMT Standard TimeDescription: Join our virtual meetup for insightful discussions, demos, and community updates. Let’s kick off Q1 with a bang! Leaders, Create Your Events!  Leaders of existing User Groups, don’t forget to create your events within the Community platform. By doing so, you’ll enable us to share them in future posts and newsletters. Let’s spread the word and make these gatherings even more impactful! Stay tuned for more updates, inspiring stories, and collaborative opportunities from and for our Community User Groups.   P.S. Have an event or success story to share? Reach out to us – we’d love to feature you!

Users online (7,767)