cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Adding Item to Sharepoint List with a twist

I am trying to write a flow "for selected item" in SharePoint list which creates a new item in a different SharePoint list. This new list item should have some of the data from the original item or even better a link to the original item. 

I've added the "for selected Item" trigger. I've tried any number of combinations of downstream steps but keep getting impenetrable error messages about Gateways or GUIDs.

Is there a template flow for this I can use?

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @Anonymous, you are indeed on the right track.

Please see below:Capture-089.pngAfter "For a selected Item", use "Get Item(s)" from the same list, then use the "create item" to populate the second list and use dynamic data from list 1 to populate the field in list 2 that you are referring to.

 

If you have found my post helpful, please mark thumbs up.

If this post has solved your problem, please click "Accept as Solution".

Any other questions, just ask.

Thanks, Alan

 

View solution in original post

12 REPLIES 12
AlanPs1
Resident Rockstar
Resident Rockstar

Hi @Anonymous

Can you post a pic of the error you are getting please?

Can you please post some more detail on the actual Flow?

Whilst there may (or may not be a template) for this it would be helpful to see some additional information. 

In order to assist the community please see this link

Thanks, Alan

Anonymous
Not applicable

I've had about 30 attempts at building this from scratch. A different way each time. the truth is what I need is to know what steps I should include in a flow to do this because I am just firing blind. I could show you a handful of my attempted designs and a handful of the errors, but really I need to know what flow steps I should be using... do I need "Get Entities" for example? or "Get Item". It's all pretty opaque for what is supposed to be a simple, code-free language 🙂

Simplest flow I have tried is 

Capture.JPG

Error:

Invalid URL: 1.
clientRequestId: 5859121a-f21e-44c7-8b6e-6892c2ed70fe
serviceRequestId: 57f5be9e-50dd-8000-aaf2-937b7cf99849

Hi @Anonymous.

Error: Invalid URL: 1 looks to indicate you'd need to reconnect the site & library or it doesn't exist.

I will try and recreate this request and post back ...

I wasn't clear at first (hence my post edit) but now I am thinking the below.

 

You have 2 SharePoint Lists, both in diferent sites.

When one list is upadted with a new entry, you want this to trigger the creation of a new entry in the 2nd list in the other site.

 

Does that sound about right?

 

Thanks, Alan

Anonymous
Not applicable

Pretty close, except

 

1. both lists are in the same library

2. I don't want it to happen "on create" as I don't want it to happen until the user is happy to proceed. So at the moment they select an iem then select to run the flow. although once it's working I have code to insert a button in the list item to fire the flow

Hi @Anonymous

Are you now saying, the user will run this Flow manually themselves when the list item is to their satisfaction?

 

Hi @Anonymous

Based on the user running the Flow themselves, the following works for me:

Note: This won't address your reported error where it looks like the connection is not correct so I would advise recreating the connections to both SharePoint sites/lists.

 

Flow

Capture-080.png

Note: Your list will have diferent values but this suits a list I use for testing.

 

ListCapture-081.png

 I run the Flow manually and it creates the following:Capture-082.png

If you have found my post helpful, please mark thumbs up.

If this post has solved your problem, please click "Accept as Solution".

Any other questions, just ask.

Thanks, Alan

 

Anonymous
Not applicable

Thanks Alan

 

Looks like I was on the right track.

 

Two questions.

1. You seem to be adding to the same list as the original item. I wanted to add to a separate list

2. I don't get any fields listed in my dialogue for create item.

 

I'll have a poke about

Hi @Anonymous, you are indeed on the right track.

Please see below:Capture-089.pngAfter "For a selected Item", use "Get Item(s)" from the same list, then use the "create item" to populate the second list and use dynamic data from list 1 to populate the field in list 2 that you are referring to.

 

If you have found my post helpful, please mark thumbs up.

If this post has solved your problem, please click "Accept as Solution".

Any other questions, just ask.

Thanks, Alan

 

Anonymous
Not applicable

Yay! I found a new error!

Capture.JPG

@Anonymous ... getting there.

Please see my last post referencing use of "Get Item(s)" before "Create Item"

Thanks, Alan

Anonymous
Not applicable

Brilliant, thanks.

 

This, of course, has opened up another bunch of queries to solve.

1. Why does SharePoint append the word "claims" to the names of any person column titles when trying to copy them across to the new list item

2. Why don't person fields appear to be insertable

3. How do I dynamically build a hyperlink back to the original list item 

🙂

But at least now I know the basic operation is possible I can fix all those!

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji11FLMike31Sayan11ManishSolanki16VishnuReddy199710creativeopinion14Akshansh-Sharma3SudeepGhatakNZ7claudiovc2CFernandes5 misc2Nived_Nambiar5 Usernametwice232rzaneti5 eetuRobo2   Anil_g2   SharonS2  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (1,650)