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oscarrr
New Member

Adding multiple files to the SharePoint folder and sending only a one email

Hi,

 

I have tried to find a solution for this but it's not just working out.

 

The problem:

 

- I have 15 PDF attachments

- I move these 15 PDF attachments to the specific SharePoint folder

- I want a one email message or notification that on the folder are new attachements.

 

What could be a solution? So if add for example 15 files its sending only a one email.

 

Thank you!

4 REPLIES 4
Andrew_J
Memorable Member
Memorable Member

@oscarrr,

 

I can give you some pointers but here goes.  But before I or others can help can you answer the following:

 

The email comes in with the attachments to your account.

It looks as though you move these manually, or would you save the attachments via power automate to the Sharepoint folder

But it looks as thoough you want a responce when the attachments have been saved to the folder.

 

I an other may be confused as the manual copy of the attachments to folder and then an automated responce to know thay have been placed in that folder.

 

Regards,

 

Andrew

 

 

 

 

 

FLMike
Multi Super User
Multi Super User

Hi,

 

I am sorry but I do not see your flow?

 

The solution is straight forward.

1. Loop through your Attachments and save them

2. Send the email after the loop

 

Can you let me know where the issue is in your flow or the logic above. 

Thanks,


Cheers
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Michael Gernaey MCT | MCSE | MCP | Self-Contractor| Ex-Microsoft
https://gernaeysoftware.com
LinkedIn: https://www.linkedin.com/in/michaelgernaey

oscarrr
New Member

Hi,

 

Thanks for the answers.

 

For clarification, I am moving manually PDF files from another Sharepoint folder to the specific SharePoint Folder. I want an email or notification that this specific folder now has files. I have tried to find the solution, as now if I move manually, for example, 15 files I will get 15 emails, so is there a possibility to just get one email?

 

Thank you in advance!

 

Regards,

Oscar

Andrew_J
Memorable Member
Memorable Member

@oscarrr 

 

I will skip over the manual part of the process but thank you for the clarification that you will add the files to a folder manually in the first instance.

 

But if this is the case then that folder that you move the 15 files should be the same for this process, so if you then move another 15 files to that folder you will receive another email.

 

As long as you can guarrentte that the folder will not change then you will need to follow the below:

 

https://powerusers.microsoft.com/t5/Building-Flows/Send-only-1-email-if-multiple-files-are-uploaded-... 

 

I hope the above will help you, it might need a bit of modifcaton but you might get there in the end.

 

 

 

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