cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
LMDev
New Member

Appending rows to a SharePoint list from Excel spreadsheet

I have a system that I have no API inputs to. I have it dropping spreadsheets into a document library. I need it to take those reports and drop them into a list.

 

Screenshot 2023-11-26 225224.png

 

Screenshot 2023-11-26 224411.png

 

 

Since I do not know the Table dimensions of the reports as they drop, how do I make this dynamic?

5 REPLIES 5
v-yetonggu-msft
Community Support
Community Support

Hi @LMDev ,

Please insert all data into a table in the worksheet.

vyetonggumsft_0-1701057952661.png

Delete the 'List rows present into a table' control and re-add this control to achieve synchronous updates of flow and data source. Flow can retrieve your newly inserted table.

 

Best Regards,

Sunshine Gu

 

Hi @v-yetonggu-msft, I already did that, and it still couldn't find it.

 

Is there a way I can automate turning the spreadsheet into a table and get all rows after the header without manually working on the spreadsheet?

@LMDev 

I think you have two options.

Use Excel's "Create table" action to convert your data into a table. As you say, you need to input your table dimensions so this may not work. If the number of columns is fixed, you could have an arbitrarily large row number and then try to filter out empty values in the flow. One possible issue is creating the table in the flow and later listing its rows...sometimes the Excel file doesn't refresh.

Your second option is using Encodian's Get Rows from Excel action which does not require tables. Again, insert an abritrarily large row number to cover all scenarios but then use the "Exclude empty rows" configuration to automatically capture populated rows only.

AlexEncodian_0-1701096315820.png

 



Hi @LMDev ,

Theoretically it's possible, but you don't know the dimensions of your table. That is to say, in the step of creating the table, you need to fill in the dimensions of the table, but you don't know it, so you can't use the create table and then traverse every row in the table.

My guess is that your flow and data source are not updated synchronously. You inserted a table, and the 'list rows present into a table' control cannot retrieve it. Delete the 'list rows present into a table' control and re-add this control to retrieve it. But I'm curious, you can put complete data into a table, why don't you know the dimensions of the table? If it's convenient, can you post a screenshot of your worksheet?

Best Regards,

Sunshine Gu

Hi @v-yetonggu-msft ,

I can't give a screenshot of the worksheet because it is filled with people's info.

 

I know it couldn't find the file name because it was dynamic. I inserted a custom value into the Table field of Table1 and am hoping that will work.

 

 Screenshot 2023-11-27 111830.png

 

 

I know the columns; they are the same every time. I just do not know the quantity of rows.

 

@AlexEncodian 's idea of selecting the first 5000 rows and skipping the empty records may be best. I am seeing anywhere from 5 - 3000 results coming through currently. I'm guessing Encodian's features are not free/included so not my first choice of solution in this case.

 

 

Helpful resources

Announcements

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot Studio" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!    

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!           Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Users online (4,702)