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DylanB02
Helper V
Helper V

Apply to Each to delete duplicates

I have created a basic flow to take the response from an MS Form and create a new item in a SharePoint list.

 

When a new one is added I want it to go through and check each item's date and if it's more than 7 days it should be deleted. I can't seem to get this working, any help would be appreciated.

 

Screenshots attached

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @DylanB02 ,

You items was created just a few hours ago, not seven days ago, so the Delete item action did not work.

The value of this Date column is the answer to the MS Form you set up, not the actual item creation time.

Best Regards,

Sunshine Gu

 

View solution in original post

13 REPLIES 13
Matthy79
Super User
Super User

Hello @DylanB02 

 

If you want to apply to each item, you first have to get all the items. You can only use “apply to each” for arrays. Your input is a number.

v-yetonggu-msft
Microsoft
Microsoft

Hi @DylanB02 ,

Do you want to when new items are added, go through and check the date of each item, and if it's older than 7 days, delete it?

If so, I have a test for your reference.

In my scenario:

vyetonggumsft_0-1695634212212.png

vyetonggumsft_1-1695634212217.png

vyetonggumsft_2-1695634212222.png

 

formatDateTime(items('Apply_to_each')?['Created'],'yyyy-MM-dd')

 

vyetonggumsft_3-1695634212223.png

 

addDays(outputs('Create_item')?['body/Created'],-7,'yyyy-MM-dd')

 

vyetonggumsft_4-1695634212229.png

Best Regards,

Sunshine Gu

The solution of @v-yetonggu-msft is correct but you should filter during “get items”. That way you will loop less items and don’t need the condition inside the apply to each.

Hi @v-yetonggu-msft,

 

Thanks for your help with this, it ran successfully.

 

I have tried to add an item in with the date more than 7 days ago but when I add another entry it isn't removing that submission but still showing as flow ran successfully

 

I'm not sure whether it is to do with the "date" column on SharePoint and the formatDate expression i have used using the same format, "dd-MM-yyyy".

 

Added some more screenshots.

 

Thanks

Hi @DylanB02 ,

Could you please set the formatDateTime on both sides of the condition action to 'yyyy-MM-dd'?

Please show your full flow.

Best Regards,

Sunshine Gu

 

See below

DylanB02_1-1695637322350.png

DylanB02_2-1695637353443.png

formatDateTime(items('Apply_to_each')?['Created'],'yyyy-MM-dd')
addDays(outputs('Create_item')?['body/Created'],-7,'yyyy-MM-dd')

DylanB02_3-1695637477937.png

 

 

 

And just for your reference, this is how it comes through on SharePoint

 

DylanB02_4-1695637751710.png

 

Hi @DylanB02 ,

Attention:

1)Please check in the ID is Get items Dynamic content.

vyetonggumsft_0-1695638253460.png

2)Please check in the actual creation time of the item.

vyetonggumsft_1-1695638359020.png

vyetonggumsft_2-1695638395072.png

vyetonggumsft_3-1695638462055.png

Best Regards,

Sunshine Gu

Yes, the ID is set to the "Get Items" one.

 

As for the second step, are you asking me to create a new column called CreateDate? I have a date column already for this.

 

Thanks

Hi @DylanB02 ,

You do not create CreateDate columns,

Could you please show you created column.

vyetonggumsft_0-1695640657405.png

vyetonggumsft_1-1695640683385.png

Best Regards,

Sunshine Gu

See below,

 

The form has a question asking for the date of the van check and this gets passed to the Date column, not sure which is easier to identify the item being uploaded 7 or more days ago.

 

DylanB02_0-1695641216973.png

DylanB02_1-1695641243195.png

 

 

Hi @DylanB02 ,

You items was created just a few hours ago, not seven days ago, so the Delete item action did not work.

The value of this Date column is the answer to the MS Form you set up, not the actual item creation time.

Best Regards,

Sunshine Gu

 

Ah ok, I just wasn't sure what column the system is looking at when identifying if it's over 7 days old. Is there anyway I can test this to see if it deletes if the created column is over 7 days?

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