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AndreaBurgess
Helper I
Helper I

Approval Date update

We manually approve documents in a document library. I'm looking for a flow that when the the approval status column changes to approve, it will update the Approved date column to the date of approval (today date)

 

any ideas please?

2 ACCEPTED SOLUTIONS

Accepted Solutions

Yes you can but you have to select custom value at the bottom of the dropdown and type in the name of the library and confirm that you want to use it as a custom value. It will find the library with no problem.

As you are manually approving (which I'd overlooked in my original post) it's really just as simple & quick to manually change the date to today's date. But you could do it with a SharePoint "When an item is created or modified" action as shown in my examle below which updates my ApprovalDate1 column with today's date if the Approval1 column is equal to Approve.

updateSPDocLib.png

 

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

View solution in original post

My example DID use a document library which I called MatrixLib (see the first image). Then in the flow's Update item action click on the List name dropdown, scroll to the bottom, click on Enter custom value then type in the name of the document library (second image). It will find your document library and put in the columns from it down the left so you can select/enter the data to update (third image):

0-Document-Library.png

 

1-Select-Custom-Value.png

 

2-Found-Library.png

 Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

 

 

 

View solution in original post

8 REPLIES 8
RobElliott
Super User
Super User

Hi @AndreaBurgess, currently amending my post.... Back shortly

 

 Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

 

Yes you can but you have to select custom value at the bottom of the dropdown and type in the name of the library and confirm that you want to use it as a custom value. It will find the library with no problem.

As you are manually approving (which I'd overlooked in my original post) it's really just as simple & quick to manually change the date to today's date. But you could do it with a SharePoint "When an item is created or modified" action as shown in my examle below which updates my ApprovalDate1 column with today's date if the Approval1 column is equal to Approve.

updateSPDocLib.png

 

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

@RobElliott  Perfect thank you so much!

@RobElliott  sorry, I'm struggling to use this flow in the library as its asking for list details. Do you have a flow for a document library rather than a list 🙂

My example DID use a document library which I called MatrixLib (see the first image). Then in the flow's Update item action click on the List name dropdown, scroll to the bottom, click on Enter custom value then type in the name of the document library (second image). It will find your document library and put in the columns from it down the left so you can select/enter the data to update (third image):

0-Document-Library.png

 

1-Select-Custom-Value.png

 

2-Found-Library.png

 Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

 

 

 

thank you @RobElliott  sorry I'm a newbie 🙂

😼 @AndreaBurgess  we all were at some time or other!

Rob
Los Gallardos

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