Showing results for 
Search instead for 
Did you mean: 
Regular Visitor

Approval Flow - Multiple Managers - Assign to Delegate

Hi there,


I am attempting to create a flow that upon creating a new item in a SharePoint List, a flow is generated to a manager based on 'Department' (6 departments) who then delegates one person (10 per department) and that person will be populated back into the List.


My initial thought was an approval with custom responses (one for each delegate), but I didn't know if that value would make it into SharePoint as a person when I used update item?


Any thoughts or different approaches would be helpful!

Super User II
Super User II

Hello @sarah4496 ,

I think it would work with custom responses, but you must be able to identify the specific user and I'm not sure if a name would be enough. I'd probably add also email of that user in the response, e.g.

Tom Riha |
John Black |

That way you can use the split(...) expression on the selected response to split it by the separator and take only the email address, e.g.

split([Respose], ' | ')[1]

[Response] is a placeholder, replace it including the [ and ] with the response dynamic content

And once you get the email address you should be able to easily update it into a SharePoint people picker column.


[ If I have answered your question, please Accept the post as a solution. ]
[ If you like my response, please give it a Thumbs Up. ]

[ I also blog about Power Automate solutions even for non-IT people. ]

Helpful resources

MPA_User Group Leader_768x460.jpg

Manage your user group events

Check out the News & Announcements to learn more.

V3_PVA CAmpaign Carousel.png

Community Challenge - Giveaways!

Participate in the Power Virtual Agents Community Challenge

Carousel 2021 Release Wave 2 Plan 768x460.jpg

2021 Release Wave 2 Plan

Power Platform release plan for the 2021 release wave 2 describes all new features releasing from October 2021 through March 2022.

R2 (Green) 768 x 460px.png

Microsoft Dynamics 365 & Power Platform User Professionals

DynamicsCon is a FREE, 4 half-day virtual learning experience for 11,000+ Microsoft Business Application users and professionals.

Top Solution Authors
Users online (1,222)