Hello,
I am building a document repository on a sharepoint site with both versioning and approvals enabled.
I am thinking to build a Flow to manage approval of these documents (Mainly Word documents). I am not really sure if what I am hoping to build, is even possible, so I wanted to ask in the community if what I envision, could even be done.
I have looked at how to use the build in approval stages, with reference to these posts:
https://powerusers.microsoft.com/t5/General-Flow-Discussion/Reading-Approval-Status/m-p/199210
But this is beyond me, I do not posess the technical capabilities to use this. I also want this approval flow to trigger if someone updates an existing file, and puts it through the approval stage again.
Any thoughts on how to achieve this would be greatly appreciated.
Best regards,
Dan
Solved! Go to Solution.
Hello Mabel,
Thank you for your comments. I decided to use a slightly different approach in the end, by allowing users to manually select a file, and starting the approval flow. I have been through the roadmap of the upcomming changes and suggestions for Flows, and voted for a couple that I feel would further my specific need.
Best regards,
Dan
Hi @DanHansen,
About #1 and #2, we could trigger flow by creating or updating a file to the library. However, I am afraid that it might be not possible to check whether a file has been published as a major version or not. There is a similar request at here, please vote the idea:
About #3, if you are using the action Start an approval, I am afraid that you may have to use the approval buttons in the email or Flow Approvals center.
About #4, once the approval response is given, if you want to write the response back to the SharePoint library, please consider using the action Set content approval status.
By the way, I have made the following flow for your reference:
Hope the following blog could be helpful:
Best regards,
Mabel
Hello Mabel,
Thank you for your comments. I decided to use a slightly different approach in the end, by allowing users to manually select a file, and starting the approval flow. I have been through the roadmap of the upcomming changes and suggestions for Flows, and voted for a couple that I feel would further my specific need.
Best regards,
Dan
Hi @DanHansen ,
Thanks for your understanding and cooperation as always.
Please feel free reach us if you have any issues related to Microsoft Flow.
Best regards,
Mabel
Join digitally, March 2–4, 2021 to explore new tech that's ready to implement. Experience the keynote in mixed reality through AltspaceVR!
User | Count |
---|---|
80 | |
55 | |
55 | |
43 | |
39 |
User | Count |
---|---|
83 | |
81 | |
76 | |
66 | |
42 |