cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Anonymous
Not applicable

Approval flow where at least 2 of 3 approvers must approve

I have been asked to build an approval flow where the request for approval is sent to 3 managers.  At least 2 of these 3 managers must approve the request before it can be considered approved.  If any of the managers reject the request it should be rejected and an email sent back to the requester.

 

I have looked at parralel approvals, but it seems that the approved condition would be met if any of the branches approves the request.  I need to have at least 2 of the 3 approve the request, has anyone had this issue before?

 

I've looked through the questions here and I haven't ran across this scenario yet.

 

Any help would be appreciated.

1 ACCEPTED SOLUTION

Accepted Solutions
v-yamao-msft
Community Support
Community Support

Hi @Anonymous,

 

Do you want to send out an email with at least 2 of the 3 managers approved the request?

Please check the following flow for a reference.

In my case, I have two approvers, when both of the two approvers approved the request, it will send out an email to the requester.

I use two parallel approvals and after each approval action, use a compose action to get the corresponding number with the following code:

if(equals(body('Start_an_approval')?['response'],'Approve'),0.5,0)

Then in the condition, if the total of the two compose action is greater than or equal to 1, send out the approved email to the request.

Images for your reference:

1.PNG2.PNG 

 

Best regards,

Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

14 REPLIES 14
v-yamao-msft
Community Support
Community Support

Hi @Anonymous,

 

Do you want to send out an email with at least 2 of the 3 managers approved the request?

Please check the following flow for a reference.

In my case, I have two approvers, when both of the two approvers approved the request, it will send out an email to the requester.

I use two parallel approvals and after each approval action, use a compose action to get the corresponding number with the following code:

if(equals(body('Start_an_approval')?['response'],'Approve'),0.5,0)

Then in the condition, if the total of the two compose action is greater than or equal to 1, send out the approved email to the request.

Images for your reference:

1.PNG2.PNG 

 

Best regards,

Mabel Mao

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

I am going to give it a try.  I think this is will work!  

 

Thanks for the response. 

 

SG

Hi @Anonymous,

 

What’s your current situation? Is it working for you now?

Please let me know if you need more help.

 

Best regards,

Mabel

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

I have same scenario. I have implemented all things to consideration of approval from parallel branch. but i got stuck if 2 person approve and 3rd one didn't take any action. I saved value to variable as well. but things is all three person needs to take action (approve/Reject). because if one of the person doesn't act on approval then flow is not going ahead. In my case if got two approval then Flow should move, should not wait for third person action.

As you can see run after condition it will for all three activity to complete.

 

 
 
 

image.pngimage.png

Anonymous
Not applicable

Hi @jainmilan02 

 

I have the same problem, that my flow is stuck when not all people approve/reject. I like the solution you provided, but it is not entirely clear to me what the condition is after the approval as well as the code you working with to sum/add up all answers. 

 

Any help would be appreciated.

 

 

Hello ,

I have taken two integer variable to store approval and rejection decision. As soon as some one approve it then increment the variable as per the decision.

And then if you need two approval out of 3, in that case as soon as approval variable reach value to 2 then you can further implement your logic. (This logic needs to be in all parallel branch)

Anonymous
Not applicable

Hello @jainmilan02 

 

thank you for your quick reply! I created my process as you suggested (picture 1). Still the process won't continue if not all approval answers were submitted (condition 6 not reached due to insufficient answers). Further I set that condition 6 runs even if one answer is skipped (picture 2). What is the problem and do you have any suggestions what I can try?

 

Thanks for the help!

 

 

NL_Kaleido_0-1649066034842.png

 

NL_Kaleido_1-1649066165373.png

 

 

Anonymous
Not applicable

Hi @jainmilan02,

 

I now have 3 separate approval processes running in parallel (see image below). With each decision, one of my Approve_Variable or Reject_Variable increases.

 

Now I am stuck on the final condition. In order for the final condition to take place, my flow needs the response of all approvers. At the moment I have solved it so that unanswered approvals expire after 48 hours and if at least 2 people have confirmed the invoice by then, the process can continue. However, this is not optimal.

 

With which formula can I say: "As soon as 2 approvers confirm the invoice, continue the process and skip the last answer" (I think this is the formula in your "Condition for CIO mail" section).

 

Thank you for the support 🙂

Hello @Anonymous ,

 

I was also stuck at the same position.

From your solution there is a time line for the approver. If you don't want to implement time line there then what you can do is:

whenever there is an approval/ Rejection, based on that you need to increment your appropriate variable. And after that check if approval variable is greater than 2 then you can proceed further approval logic.

This approval logic will be in all three parallel branch and at the end you need to terminate the flow with "Success" so that flow will stop and other branch will not execute further.

Check my Screen shot if that is helpful for you.2022-04-07 15_53_46-Edit your flow _ Power Automate.png

 

Best Regards,

Milan Jain

Anonymous
Not applicable

Hi @jainmilan02 

It worked! Thank you for the fast support 🙂 

Hi @Anonymous ,

 

If you like the solution, please give 👍

Hi @v-yamao-msft , @Anonymous , @jainmilan02 
Can you share the screenshots of whole flow.

Thanks in advance

Hi @jainmilan02 ,
Can you share that flow.
Thanks in advance.

Hi I've been following this thread and have almost completed my flow, but cannot get the add function to work.

 

If possible can you share the expression used (similar to the example where the JSON is highlighted/hovered over with the cursor?

 

Thanks 

Helpful resources

Announcements

Community will be READ ONLY July 16th, 5p PDT -July 22nd

Dear Community Members,   We'd like to let you know of an upcoming change to the community platform: starting July 16th, the platform will transition to a READ ONLY mode until July 22nd.   During this period, members will not be able to Kudo, Comment, or Reply to any posts.   On July 22nd, please be on the lookout for a message sent to the email address registered on your community profile. This email is crucial as it will contain your unique code and link to register for the new platform encompassing all of the communities.   What to Expect in the New Community: A more unified experience where all products, including Power Apps, Power Automate, Copilot Studio, and Power Pages, will be accessible from one community.Community Blogs that you can syndicate and link to for automatic updates. We appreciate your understanding and cooperation during this transition. Stay tuned for the exciting new features and a seamless community experience ahead!

Summer of Solutions | Week 4 Results | Winners will be posted on July 24th

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**   Week 1 Results: Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge.   Community MembersNumber SolutionsSuper UsersNumber Solutions Deenuji 9 @NathanAlvares24  17 @Anil_g  7 @ManishSolanki  13 @eetuRobo  5 @David_MA  10 @VishnuReddy1997  5 @SpongYe  9JhonatanOB19932 (tie) @Nived_Nambiar  8 @maltie  2 (tie)   @PA-Noob  2 (tie)   @LukeMcG  2 (tie)   @tgut03  2 (tie)       Week 2 Results: Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 2: Community MembersSolutionsSuper UsersSolutionsPower Automate  @Deenuji  12@ManishSolanki 19 @Anil_g  10 @NathanAlvares24  17 @VishnuReddy1997  6 @Expiscornovus  10 @Tjan  5 @Nived_Nambiar  10 @eetuRobo  3 @SudeepGhatakNZ 8     Week 3 Results: Congratulations to the Week 3 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 3:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji32ManishSolanki55VishnuReddy199724NathanAlvares2444Anil_g22SudeepGhatakNZ40eetuRobo18Nived_Nambiar28Tjan8David_MA22   Week 4 Results: Congratulations to the Week 4 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Week 4:Community MembersSolutionsSuper UsersSolutionsPower Automate Deenuji11FLMike31Sayan11ManishSolanki16VishnuReddy199710creativeopinion14Akshansh-Sharma3SudeepGhatakNZ7claudiovc2CFernandes5 misc2Nived_Nambiar5 Usernametwice232rzaneti5 eetuRobo2   Anil_g2   SharonS2  

Check Out | 2024 Release Wave 2 Plans for Microsoft Dynamics 365 and Microsoft Power Platform

On July 16, 2024, we published the 2024 release wave 2 plans for Microsoft Dynamics 365 and Microsoft Power Platform. These plans are a compilation of the new capabilities planned to be released between October 2024 to March 2025. This release introduces a wealth of new features designed to enhance customer understanding and improve overall user experience, showcasing our dedication to driving digital transformation for our customers and partners.    The upcoming wave is centered around utilizing advanced AI and Microsoft Copilot technologies to enhance user productivity and streamline operations across diverse business applications. These enhancements include intelligent automation, AI-powered insights, and immersive user experiences that are designed to break down barriers between data, insights, and individuals. Watch a summary of the release highlights.    Discover the latest features that empower organizations to operate more efficiently and adaptively. From AI-driven sales insights and customer service enhancements to predictive analytics in supply chain management and autonomous financial processes, the new capabilities enable businesses to proactively address challenges and capitalize on opportunities.    

Updates to Transitions in the Power Platform Communities

We're embarking on a journey to enhance your experience by transitioning to a new community platform. Our team has been diligently working to create a fresh community site, leveraging the very Dynamics 365 and Power Platform tools our community advocates for.  We started this journey with transitioning Copilot Studio forums and blogs in June. The move marks the beginning of a new chapter, and we're eager for you to be a part of it. The rest of the Power Platform product sites will be moving over this summer.   Stay tuned for more updates as we get closer to the launch. We can't wait to welcome you to our new community space, designed with you in mind. Let's connect, learn, and grow together.   Here's to new beginnings and endless possibilities!   If you have any questions, observations or concerns throughout this process please go to https://aka.ms/PPCommSupport.   To stay up to date on the latest details of this migration and other important Community updates subscribe to our News and Announcements forums: Copilot Studio, Power Apps, Power Automate, Power Pages

Users online (4,749)