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karldenton
Level: Powered On

Approval to Excel Sheet

Hi

I have an approval flow that:

Data Inputted into Microsoft Form

Approved by 3 people

Data entered into Excel sheet

 

At present it just writes the final approver into the approved column. Is there a way to add another 2 columns and get the names of all 3 approvers?

Thanks

 

flow1.JPG

 

flow2.JPG

 

Many thanks

5 REPLIES 5
Dual Super User
Dual Super User

Re: Approval to Excel Sheet

Hey @karldenton 

 

The approvers names are returned as an array so you will have to use a Join function to join them and then update the excel. you can use the below expression for the same.

join(body('Start_and_wait_for_an_approval')?['responses']?['responder']?['displayName'],';')

Here, 'Start_and_wait_for_an_approval' is the name of my action. Replace it with the name of the action that you have. 

 

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Highlighted
karldenton
Level: Powered On

Re: Approval to Excel Sheet

Fab, thanks I'll give it a go. Does that go into 1 excel cell or can each response be split over 3 columns?

Does it wait until all 3 responses are back or does it just show the ones approved so far?

Thanks

Dual Super User
Dual Super User

Re: Approval to Excel Sheet

Hey @karldenton 

 

Yep. It will wait for each approver to respond and fill the value in a single cell as a text string separated by semi colons. (ensure to use the appropriate action name for the approval action in the formula)

 

Hope this Helps!

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

karldenton
Level: Powered On

Re: Approval to Excel Sheet

Thanks. Its there a way to separate each responder into a separate column?

 

Also getting error :

 

InvalidTemplate. Unable to process template language expressions in action 'Join' inputs at line '1' and column '2111': 'The template language expression 'join(body('Start_an_approval')?['responses']?['responder']?['displayName'],';')' cannot be evaluated because property 'responder' cannot be selected. Array elements can only be selected using an integer index. Please see https://aka.ms/logicexpressions for usage details.'.

Community Support Team
Community Support Team

Re: Approval to Excel Sheet

 

Hi @karldenton ,

 

It seems you are using templates to create Flow, please consider creating a similar Flow from blank.

 

When configuring the Condition, select Outcome to judge the result of the approval. If there are three approvers, then the parameters on the right side of Condition need to be configured as "Approve, Approve, Approve".

 

You do not need to configure the Get tables action, you can delete it. Your original configuration seems to be correct, but some actions have been updated.

 

Please take a try again.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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