cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
AdamInLondon
Helper III
Helper III

Approval type "Everyone must approve" - does it work sequentially?

Hi, in my Flow I have a "Start and wait for an approval" action which goes to a group of three managers the names of which come from an AD "Get Group Members" action earlier.

Lets call them

  • Approver1
  • Approver2
  • Approver3

The Approval Flow runs but what seems to happen is that the approval email goes like this:

  • 1. it only goes to Approver1. If he approves it
  • then
  • 2. the approval email goes to Approver2 and if he approves it:
  • 3. the approval email goes to Approver 3

 

Is this the default behaviour? I thought the email would go to all approvers at once but maybe im wrong...

Adam.

 

2 ACCEPTED SOLUTIONS

Accepted Solutions
Pstork1
Most Valuable Professional
Most Valuable Professional

That is not the default behavior.  For a single approval action and everyone must approve the approvals are sent in parallel the last time I checked.  I'll check again and report back.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

View solution in original post

Pstork1
Most Valuable Professional
Most Valuable Professional

YOu don't actually set the value of the variable in the Initialize variable action for this one.  YOu are just declaring the variable because you can't declare it (initialize it) inside a loop.  When you add the members to the Append step it will put a loop around that.  That's where you wnat the loop.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

View solution in original post

14 REPLIES 14
Pstork1
Most Valuable Professional
Most Valuable Professional

That is not the default behavior.  For a single approval action and everyone must approve the approvals are sent in parallel the last time I checked.  I'll check again and report back.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.
Pstork1
Most Valuable Professional
Most Valuable Professional

I just ran a simple approval set for "Everyone must Approve" in my tenant and assigned it to three different users.  I verified that it sends the request to all three users in parallel.  Here's a screenshot of my Flow.  Could you post a diagram of your Flow so we can figure out why yours isn't running in parallel.

screenshot.png



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Thanks.

Here is how my Flow looks if it helps:

Low1.JPGLOW2.JPG

Pstork1
Most Valuable Professional
Most Valuable Professional

I see the issue.  You are sending out the approval using a Loop to loop through Group members.  This is sending one approval per user rather than one approval for all users.  Here's how to fix it.

1) Initialize a string variable to hold the approver email addresses.

2) Inside your Loop Append each group member's email and a semicolon to the string variable

3) Move your approval action outside the loop and set the assigned property equal to the string variable you've created.

 

That will send one approval out to all the users whose emails are in the semicolon delimited list in the variable.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Thanks Paul, this is making my brain melt. I get errors ahen I try and save the flow now.

I think I will have to just put the approvers email addreses in manually. Its not as if the group is large or frequently changing. I wanted to just pull the addresses from the group but I think the effort involved in making this work is not really worth it.

I wish Microsoft would make it easier to send an approval flow to those in an AD group.

 

Thanks for your prompt help.

Adam.

 

Pstork1
Most Valuable Professional
Most Valuable Professional

Right now sending approvals to either Distribution lists or groups isn't possible.  But its really not that difficult to pull each member out of the group and append their email to a semicolon delimited string.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Yes but its not so easy for me! But I would like to get this right.

I need to go from the basics.

I can initialize a variable easily enough but have I done it right here?

Initialize 2.JPG

 

Pstork1
Most Valuable Professional
Most Valuable Professional

So that all looks right with a couple minor issues.  The list of emails you pass has to be semicolon delimited. so you need to add '; ' after the 'Group Members Mail' dynamic content when appending the emails to the string.  just type a ; after that item in the Value textbox. Also, you have to initialize the variable as empty outside the loop and then set the variable inside the loop.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

OK that makes sense so I tried it  but when I create the Variable I get a "for each" container added which Flow rejects with this error:

The variable action 'Initialize_variable' of type 'InitializeVariable' cannot be nested in an action of type 'Apply_to_each'.

how do I stop that?

Adam.

 

Pstork1
Most Valuable Professional
Most Valuable Professional

As I mentioned in my previous reply.  You need to initialize the variable outside the loop.  and then use the Append to string variable action inside the loop.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

But the problem is Flows adds the "Apply to each" loop around the Initialize Variable step automatically.

How do I stop that?

Variable 3.JPG

 

Pstork1
Most Valuable Professional
Most Valuable Professional

YOu don't actually set the value of the variable in the Initialize variable action for this one.  YOu are just declaring the variable because you can't declare it (initialize it) inside a loop.  When you add the members to the Append step it will put a loop around that.  That's where you wnat the loop.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Oh I see!

Fantastic! It now works!

Thanks for your patience Paul its starting to make sense.

For the record this is how I have configured it, note the VERY IMPORTANT semi colon, without that it fails...

 

Works 1.JPG

Works 2.JPG

Pstork1
Most Valuable Professional
Most Valuable Professional

Yep, that's exactly how it should look.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Helpful resources

Announcements

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Copilot Cookbook Challenge | Week 1 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery:  https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Reminder: To register for the Community Ambassador Call on June 13th

Calling all Super Users & User Group Leaders   Reminder: To register for the Community Ambassador Call on June 13th—for an exclusive event for User Group Leaders and Super Users! This month is packed with exciting updates and activities within our community.   What's Happening: Community Updates: We'll share the latest developments and what's new in our vibrant community.Special Guest Speaker: Get ready for an insightful talk and live demo of Microsoft Copilot Studio templates by our special guest.Regular Updates: Stay informed with our routine updates for User Groups and Super Users.Community Insights: We'll provide general information about ongoing and upcoming community initiatives. Don't Miss Out: Register Now: Choose the session that fits your schedule best.Check your private messages or Super User Forum for registration links. We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Users online (3,623)