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Anonymous
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Approval with Due Date Reminder

Hello, I need some assistance for creating a flow sends out reminders to approve. I have something set up that sends me an email to approve when a certain file has been selected but I would also like to have reminders set maybe 1 or two days before to make sure that I need to approve the file. 

 

Thanks and kind regards,

 

Noman

 

approval.PNG

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Dual Super User
Dual Super User

Re: Approval with Due Date Reminder

YOu'll need a parallel branch with a loop and then a delay as the first action inside the loop.  After the dealy send the reminder.  YOu should also use a dountil loop and have a control variable that you can change when the response arrives so you can stop the reminder loop.

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Dual Super User
Dual Super User

Re: Approval with Due Date Reminder

This is one of the scenarios I'll be covering next week in the Collab 365 Flow Virtual summit.

https://events.collab365.community/

 

Do do reminders you need to establish a parallel branch next to your approval.  In that branch you can use a delay and a send email reminder action to send a reminder after a certain period of time.  YOu can make it recurring by putting it inside a loop.  I also recommend establishing a boolean variable to control both exiting the loop and whether the reminder is sent.  Then you can change the value of that variable in the other parallel branch after your approval response returns to tell the other branch to stop looping and stop sending reminders.



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Community Support Team
Community Support Team

Re: Approval with Due Date Reminder

Hi @Anonymous ,

 

Perhaps you could refer to the following blog to set the Due Date Reminder.

https://flow.microsoft.com/en-us/blog/approval-reminders-using-parallel-branches/

Replace the trigger with For a selected file, and then set the interval in Delay action to 12 hours. Then within two days, you would receive the reminder four times to complete the approval.

Hope it helps.

 

Best Regards,

Community Support Team _ Barry
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Anonymous
Not applicable

Re: Approval with Due Date Reminder

Hello @v-bacao-msft,

 

Thank you for your help, however as I am starting to configure the flow, I realized that I will need to repeat it until the status has been either "Approved" or "Rejected". Would I just simply need to create a parallel branch with the Delay feature?

 

I have also noticed some limitations with the Do Until condition. Is there any other way to put in like a 'AND' or an 'OR' condition into it?

 

Thank you for your help and kind regards,

 

Noman

Dual Super User
Dual Super User

Re: Approval with Due Date Reminder

YOu'll need a parallel branch with a loop and then a delay as the first action inside the loop.  After the dealy send the reminder.  YOu should also use a dountil loop and have a control variable that you can change when the response arrives so you can stop the reminder loop.

-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

View solution in original post

Anonymous
Not applicable

Re: Approval with Due Date Reminder

Hi @Pstork1,

 

It seems to working now, thank you for your help.

 

Kind regards,

 

Noman.

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