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almendoza26
Helper I
Helper I

Approval with attachments

The scenario is that the user will add attachment to the SharePoint list item. Then the flow will be manually triggered for approval but the approval must contain the attachment. This is the only option I found in the Approval action:

 

ApprovalAction.png

 

However, it did not display the attachment.

 

What is the correct way to display the attachment in the approval flow?

2 ACCEPTED SOLUTIONS

Accepted Solutions
Brad_Groux
Community Champion
Community Champion

Adding an Attachment to an Approval Email In Flow is a highly requested Flow Idea and is currently marked as PLANNED. At the moment, your best bet is to include a direct link to the file within the Flow email itself, see the Item link option. 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

View solution in original post

v-yamao-msft
Community Support
Community Support

Hi @almendoza26 ,

 

Thanks for feedback.

 

As @Brad_Groux  suggested, please try to insert dynamic content Item link in the Item link field so that the approver could click the link to check the attachment.

 

Further, there is another action “Send email with options” could be used to attach files in the email for approval.

1.PNG

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

5 REPLIES 5
Brad_Groux
Community Champion
Community Champion

Adding an Attachment to an Approval Email In Flow is a highly requested Flow Idea and is currently marked as PLANNED. At the moment, your best bet is to include a direct link to the file within the Flow email itself, see the Item link option. 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

View solution in original post

v-yamao-msft
Community Support
Community Support

Hi @almendoza26 ,

 

Thanks for feedback.

 

As @Brad_Groux  suggested, please try to insert dynamic content Item link in the Item link field so that the approver could click the link to check the attachment.

 

Further, there is another action “Send email with options” could be used to attach files in the email for approval.

1.PNG

 

Best regards,

Mabel

 

Community Support Team _ Mabel Mao
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

@TCambs also said that the feature is coming "soon™Smiley LOL

How can I add attachments that were uploaded to SharePoint list which initiated a approval flow when a new item is created?

Hi all,

Following along here I couldn't get multiple attachments to work for an approval email. Using the expressions in the above posts, I got them to show in the email, but I got file corruption errors when trying to open them.  Eventually I tried with one attachment which worked and I used Peak Code to see what it was doing.

I saw this:

 "@outputs('GetAttachmentContent')?['body']"

 

Changing my array to the following now works, I get the attachments in the approval email and the files work as expected. I've tested with word and excel files. Note that "GetAttachmentContent" corresponds to the name of your Get Attachment Content 

 

"value": {
            "Name""@items('Apply_to_each')?['DisplayName']",
            "Content""@outputs('GetAttachmentContent')?['body']"
        }

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