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Approvers From Another Sharepoint List

Hello Everyone,


I have a flow with many approvers and the approver changes based on the department and amount of the cost to be approved. For example if I choose IT and put 10k GBP then it goes to certain approvers. If it is with a different department and in different amount then approvers change. For that I created a separate Sharepoint list where I put approvers' titles, their names and emails. For instance Brand Deployment Manager-Name of the Brand Deployment Manager- Email of the Brand Deployment Manager. (see below)

What I want to do is, once I set approval in my flow, in "Assingned to" Section, I want to be able to put Brand Deployment Manager from that other Sharepoint list so it sends to the Brand Deployment Manager's email. So when our brand manager changes in the future, we would just change the name from that other sharepoint list instead of changing one by one the email address from every approval that person is involved. 


What I've done is as per below:






Now I don't know how to proceed at this point. Should I put a formulation here that let's say if value in title column of this other sharepoint list is equal to Brand Manager, it brings the email of this person? Is this possible?


Thanks so much in advance. 



Super User
Super User

Hello @ipek22 ,

you should use 'Get items' with a Filter Query to always find the right approver. Before each approval task add 'Get items' and find the right approver. Then you can assign the approval task to him, as described in this blog post.

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[ I also blog about Power Automate solutions even for non-IT people. ]

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