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SDM-01
Regular Visitor

Attaching a dynamic named file to email

I am trying to create a catering approval flow where the end result is it emails out an attachment with all the requirements on it.
Currently the flow goes:


Trigger: When a new response is submitted from MS Form
> Get response details
> Populate a Microsoft Word template
> Create file in SharePoint Document Library
> Get file metadata
> Get file content
> Send an email
The issue I have is I can get a file to attach using the ‘Get file content’ and specifying the document name, but I need to be able to have it identify the newly created file created by the flow and attach this?

Any suggestions would be welcomed.

7 REPLIES 7
Andrew_J
Memorable Member
Memorable Member

@SDM-01 

 

I think I get your requirements, but one assumption first you are taking the data from the form response as it look like it.  Maybe you need to consider saving the responces to a SharePoint list first then stop.  Then use another flow based on when an item is created to start another flow.

 

It is also not clear if you are naming each document with a specific name before taking the flow further.  I use this senioro but populate the word template, then save it to onedrive, before I convert it ot PDF and then save both to Sharepoint before then attaching only the PDF, see below:

 

Andrew_J_0-1709853492756.png

I also as part of my process create the filename in the SharePoint list via another process.

 

Regards,

 

Andrew

 

 

 

 

SDM-01
Regular Visitor

Thank you Andrew, 

 

That certainly helps. I am indeed naming each document with a specific name before taking the flow further. I have been using a prefixed document title + the username & submission date from the form response to create a unique filename. This is the part where i come unstuck as i couldn't work out how to bring this into the email as an attachment. 

 

Andrew_J
Memorable Member
Memorable Member

@SDM-01,

 

Oh okay I glad I helped.

 

So to get the attachments in the email you need to look at the following:

 

https://powerautomate.microsoft.com/en-us/blog/multiple-attachments-single-email/

 

However you will see that the above uses Sharepoint as the store.  Now depending on you flow and my recomdedation of storing all the data from the form in a sharepoint list, you could also store the attachements in that list as well.  Thus you would not need a document libaray.  And in my view it would be very tidy as each process would be on an item by item basis in the list.  But saving the files in document library would be a good idea as well if you want to do that.

 

Anyway let me know if you want some more help.

 

Regards,

 

Andrew

SDM-01
Regular Visitor

Hi Andrew, 

 

Is it possible to expand the filename in your flow so i can see the variable you use for this?

 

Thank you 

 

SDM01_0-1709899373889.png

 

SDM-01
Regular Visitor

I have gone back to basics and can get everything working by specifying a file within the SharePoint Doc Lib

 

SDM01_1-1709900029733.png

I have the filename write to a SP list and then If i try to drop in dynamic content to reference the filename it then fails.

SDM01_2-1709900202519.png

 

SDM01_3-1709900287131.pngSDM01_4-1709900441301.png

 

 

Thanks

 

 

 

 

 

@SDM-01 

 

No problem but in my case as I said I genrate the file name in another flow and then write this into the SharePoint list using that flow.

 

With the other flow that I showed you the process for I start off as follows:

 

Andrew_J_0-1709900041335.png

 

Therfore the get items contains the file name in the SP list.  So all I use is:

 

item()?['FileName'] then put .docx or .pdf after

 

But unless you have changed it your flow does not have a SP list as stage one.  I still feel this would be the way to go.  But without seeing your form, and some examples of the list and flow it is hard to advise further.  Can you please priovide with your next post.

 

Regards,

 

Andrew

 

 

 

 

Andrew_J
Memorable Member
Memorable Member

@SDM-01 

 

I think we crossed over.

 

You do not need to write the file name to the SP list as well as saving the documents to the document library.  Only pick one method.  I would save the file to the library and use that in the flow. 

 

I only write my file name to the list as I am using another process before hand.  In my flow I set meetings up front for months/years at a time, then write the file name for the agenda for the meetings the flow ends after it has sent out the meeting invites.  Then I use another flow to send out the meeting agenda 14 days before the meeting with the file name in the sp list.  So it does not match what you are trying to achive.  I only was letting you know the stages I use to create the merged file with the data from the SP list to create a Word and PDF at different locations as is required.    

 

I hope that clears this up for you but still happy to help if I can.

 

Regards,

 

Andrew

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