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cmace
Regular Visitor

Attaching submitted files from a form to an email to send but files are losing their file type

I've got a flow that collects form responses for a Purchase Order form we have set up and then attaches the supporting documents (excel sheets and mostly word docs or pdfs) to an email and populates it with the rest of the response details but when the email comes through, the attached documents have lost their file type and inherit the name of the section they were uploaded to. 

 

How do I fix this?

1 ACCEPTED SOLUTION

Accepted Solutions
trice602
Super User
Super User

Hi @cmace ,

 

Here's the entire flow to email attachments uploaded from a form and send by email.

 

trice602_0-1701792119364.png

 

trice602_1-1701792163416.png

 

 

Next use parse json.  It's not as tricky as it looks.  In the output of your get response details, find the question about uploading files and copy that json.  Next in the parse json action, use the generate with sample link and paste in your json to generate your schema.

 

trice602_2-1701792290690.png

 

 

Next get file content using the ID from your parse json action.

 

trice602_3-1701792337410.png

 

 

Next append your string variable for your attachments.  You have to type in exactly as shown below.

 

trice602_4-1701792378269.png

 

 

Lastly, reference your attachment variable.

 

trice602_5-1701792425605.png

 

 

 

 

If this was helpful: Please mark as a solution Give me a thumbs up Always glad to help, Tom! Connect on LinkedIn

View solution in original post

11 REPLIES 11
Nived_Nambiar
Super User
Super User

Hi @cmace 

 

To get better idea, could you share how the flow is designed, specifically at the point where the attachments are added to email ?

 

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel

🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌

trice602
Super User
Super User

Hi @cmace ,

 

Here's the entire flow to email attachments uploaded from a form and send by email.

 

trice602_0-1701792119364.png

 

trice602_1-1701792163416.png

 

 

Next use parse json.  It's not as tricky as it looks.  In the output of your get response details, find the question about uploading files and copy that json.  Next in the parse json action, use the generate with sample link and paste in your json to generate your schema.

 

trice602_2-1701792290690.png

 

 

Next get file content using the ID from your parse json action.

 

trice602_3-1701792337410.png

 

 

Next append your string variable for your attachments.  You have to type in exactly as shown below.

 

trice602_4-1701792378269.png

 

 

Lastly, reference your attachment variable.

 

trice602_5-1701792425605.png

 

 

 

 

If this was helpful: Please mark as a solution Give me a thumbs up Always glad to help, Tom! Connect on LinkedIn

Hi Nived, it's pretty simple, the flow is:

 

When a new response is submitted > Get response details > Send an email v2

 

The attachments appear as a response detail option as one of the questions from the form, much like other data does. Am I possibly not attaching them in the correct way? Is there a specific way to pull Attachments from the form?

I'll give this a try tomorrow morning, thank you very much! I'm assuming I can extrapolate this for multiple attachments if the form has several attachments to upload?

trice602
Super User
Super User

Correct.  My example has one question and can handle 10 uploads at a time.  If you have more than one file upload attachment question, modifications will be required.

 

 

If this was helpful: Please mark as a solution Give me a thumbs up Always glad to help, Tom! Connect on LinkedIn

Hi @cmace 

 

@trice602  flow should work in case of multiple attachments as well !

 

Thanks & Regards,

Nived N 🚀

LinkedIn: Nived N's LinkedIn
YouTube: Nived N's YouTube Channel

🔍 Found my answer helpful? Please consider marking it as the solution!
Your appreciation keeps me motivated. Thank you! 🙌

Hi Tom, thank you for your previous help but I'm a little stuck on the parse json section, there's no json relating to the the specific question from the code view for "get response details". How do I get to the output of that section in json?

 

Many thanks, 

 

Cory

trice602
Super User
Super User

Hi @cmace ,

 

In my output from a previous run, in the get response details, each question will have json output.  In my example, I have a question named 'Add a file' and you can see the output here.

 

trice602_0-1701871387084.png

 

 

That output for the file upload question is copied and used in the parse json action.  I used the generate with sample link and create my schema by pasting the json.

 

 

If this was helpful: Please mark as a solution Give me a thumbs up Always glad to help, Tom! Connect on LinkedIn

Hi,


Thank you for the help, I've gotten everything laid out correctly I believe but getting the following error when trying to save;

 

Flow save failed with code 'OpenApiOperationParameterValidationFailed' and message 'Input parameter 'emailMessage' validation failed in workflow operation 'Send_an_email_(V2)': The parameter with value '"@{variables('Supporting Documents')}\n@{variables('Purchase order form')}"' in path 'emailMessage/Attachments' with type/format 'String' is not convertible to type/format 'Array'.'.

 

Would you be able to give me a further hand? Nearly there I'm sure 🙂

 

Many thanks,

Cory

cmace
Regular Visitor

Couldn't find a way to attach multiple arrays of variables to an email to have several attachments on a single email from this so I ended up adding a parallel branch to send another email with the other attachment but the original response and walkthrough solved my main question, thank you

TrigonalPsiOrka
New Member

@trice602 Super handy advice. Many thanks. However I have a problem. (Hopefully you can help me). I've run a flow successfully where I have uploaded a file. If I look at the output I can see the code where the file is mentioned. I have copied all that ("[{\"name\":\"Z_000030967400001_20240123_xxx xxx.PDF\",\"link\":\"https://xxxxx.sharepoint.com/sites/ICT/Gedeelde%20documenten/Apps/Microsoft%20Forms/Toetsen%20-%20PC...",\"id\":\"01VFPBEPMBURRFSUDU5RBKI5Y2OFBXTIGD\",\"type\":null,\"size\":10455,\"referenceId\":\"01VFPBEPOVTZYEHAFRZBGIFDY3J5KFNRCS\",\"driveId\":\"b!SmTQmyVl1kKRPt10YdPZpnGQzdqmDA5PtOaQE4dGe1sCu5HlV3w6SLQnmQ7VWAV6\",\"status\":1,\"uploadSessionUrl\":null}]") and put in the Parse JSON action, but when I click on "Generate from sample", I only get

{
    "type""string"
}
 
Nothing else. Is this right? What am I doing wrong?

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