Hi All, (@MarconettiMarco @Expiscornovus @Pstork1 @Hardesh15 @ScottShearer )
Looking for some Power Automate advice/ help please - done some digging on the forum and found a similar thread: Solved: Re: How to auto-create Folders & Files when a Chan... - Power Platform Community (microsoft....
However I'm running into various errors from ""The response is not in a JSON format" etc
Essentially I'm trying to get a set of folders (a list of folders to be in every team - a "template" from an existing teams/sharepoint site) uploaded to every new teams site (New Team Id) (after adding new team members also) that's created by this Power Automate flow which is trigged when an email is received to create it.
From my research I've established that the "General" folder/ channel of a new Teams site is not generated automatically unless the "Files" tab in Teams/SharePoint is manually selected to trigger it's creation -I may be wrong here so happy to be corrected.
So far I've attempted to do a "create file" action to create a blank creation word doc to trigger this general folder creation and then after that I'm trying to do a "Copy folder" action to copy the folders from a Template Teams Site I created as I want to replicate these on every new teams site that is triggered automatically from earlier in the flow from teamID.
Please see screenshot and any guidance would be appreciated.
Also, as part of the earlier "add a member to a team" that is performed before the folder actions - I'd like to send a welcome post on teams to the person that's just been added to the new team but I've noticed that I can't get their details from "Get User profile (V2)" as I want this to be able to identify them and then to trigger "post a message to channel" when they are added?
Thanks for your time and help everyone! 😊
@PowerPotential I have not fully looked into your details but this worked before to trigger the sync for the teams files tab.
Simply create a folder named General.
@JimmyWork Hey, thanks for the reply.
These new teams are auto generated by the flow with a unique name from the email each time an email is received - as above I initially tried the the option of creating a dummy text word document to trigger the generation of the “General” folder as the path - as screenshot above shows but it fails.
I’m still a new user so if you could check over my full post please to see the background as this may give additional context and would be appreciative of further advice.
@tom_riha - Hi Tom - seen your reply to "Teams folder not appearing until 'Files' tab is clicked" - could you have a look at my issue detailed above please and add any comments also - you mentioned "scripting" in your response but could you elaborate please as I wasn't sure as still new to PowerAutomate and really need some assistance with this for you or any forum users that could assist- many thanks!😀
That's because there are no folder named General yet.
Please create the folder named General this will trigger the sync between the folder and teams channel.
Thanks for the reply @JimmyWork - can you please give me guidance/steps on how I actually do that as this needs to be done for each new team that is autogenerated by the flow above. And can you also shed any further light on point two above regarding the get user profile pet that’s in the second screenshot in my first post above, please? Thanks!
In your flow after the team is created you get the SharePoint site URL from that team.
You then use action "Create new folder" and use the URL from the Team you just created, name the folder "General"
I don't know how your flow looks for creating a Team, but here is one option of getting the Teams SharePoint URL.
This should or at least before it did trigger the sync between the channel and the folder and will mimic when you manually click the files tab in the Team.
Please excuse the delay in my reply, I followed your advice and the instructions on the link you provided but I couldn't access Graph API connection nor was able to access Azure Active Directory due to not having the correct permissions and none of the additional steps worked in getting the SharePoint url you mentioned.
I've included the entire flow (numbered in order) in the pictures below - please also see my flow background above and in this reply and what I'm trying to also achieve with this:
Flow Background – Current Use:
What I am looking to achieve:
As mentioned previously I'm new to PowerAutomate - before typing this reply I've tried YouTube for any similar solutions to try on my own first including the help documentation provided by Microsoft with no luck -
@MarconettiMarco @Expiscornovus @Pstork1 @Hardesh15 @ScottShearer @tom_riha - I would also very much appreciate any additional views/advice/options you could also provide from your experience on the above thread too?
Thank You All.
Further Update points to last message:
Sorry, I couldn't edit my last reply message above to include this additional information below due to a formatting issue when posting it but wanted to include the additional points below:
What I am looking to achieve:
Thank you all again for your time with this!
This is a very complex flow and will be difficult to achieve. But here are some responses to your points
1) The only way to truly get the URL for the SharePoint site created behind the Team is to use Microsoft Graph. This is not a simple operation and most beginners with Power Automate find it very difficult. this post in the Tech Community has an answer that discusses the MS Graph call that would be necessary.
1b) I have created a set of folders and files in a site using a template. The problem is that Power Automate doesn't have a recurrence capability. so the only reliable way I have found to do this is create the files and folders I want to use as a template in a .Zip archive. I can then extract the whole archive to the location. Please note that empty files and empty folders in the archive will be ignored.
2) It takes a few minutes for the team to be created so you'll either need a delay or a loop doing a Get team check to make sure the team exists before proceeding. But once you know its there then there is an action that can be used to Post a message to a channel.
3) Again the answer is to use MS Graph. There are calls in Graph to create a OneNote Notebook.
4) There is an action taht will let you create a Planner site. You would then need to add it as a Tab in Teams
5) I'm not aware of any connector in Power Automate that can work with Power Point.
Just to give you an idea. I was able to build a flow that does the first few things you requested. Screenshots below. It does use MS Graph to get the URL of the SharePoint site. Mine starts with a manual trigger, but an email trigger would work to.
Create a variable to hold the connection information for MS Graph and a variable to control the loop while waiting for the team to be built.
Parse the connection information variable to gain access to the individual values and then create the new team.
Use a Do Until loop to pause until the Team is created and can be retrieved.
Use the ID from the Team to get Information about the Microsoft 365 group used in the Team. Then use the ID of the M365 Group in MS Graph to get the SharePoint URL associated with that Group. That is the SharePoint site for the Team.
Parse the results to get access to the URL itself. Then split it on /Shared Documents to get just the URL of the SharePoint site.
use outputs('Compose') as the Site URL and Create a General folder in the Documents library of the site. Then create one or more files in the General folder.
Hi, @Pstork1 Thank you for your time and very detailed reply.
Sadly due to the secured nature of our Environment set up by Admin - we don't have access to use Graph - it's even switched off on SharePoint "You're seeing a limited version of this page because Office Graph is turned off." - I've tried to get assistance to get access but I've been told it's not an option.
I was wondering if there was a work around of maybe saving the attachment to a specific Teams "Template" site first that I could create and then be able to copy the folders/files from this template to one of the other defined Channels (not the General channel) from the flow above that then gets created and established each time the flow is run? A Teams/ Sharepoint to Sharepoint copy function, if that's possible?
If it's possible, any guidance would also be appreciated here!
Sorry, but there is no way to do what you are requesting using Teams without using MS Graph. As has been pointed out the channel folder isn't created in teams until someone clicks on the Files tab in the Teams client. So you need to get the url of the SharePoint site associated with the team and create the folder manually. MS Graph is the only way to do that. There are ways to provision a Teams environment using Power Shell. That might provide an option. But that won't use Power Automate.