I have a Sharepoint list where each item that is created in the list gets manually updated, attachments are added, and then I manually trigger an approval workflow.
My question is as follows: is there a way I can create an automation where every document that is added to each item in the SharePoint list is converted to a protected document? The issue I am having is that the unprotected documents can be edited, even after the item is approved.
Thank you for your help 🙂
@ACorbin are you storing documents as list item attachments? in terms of protection are you referring you want to apply IRM to documents, or just give read only permissions to users on the document?
What I mean is:
Thank you for your help!
@ACorbin couple of questions
1. When document is added to an item in SharePoint list, is the URL of document provided in SharePoint list item or is the document attached with SharePoint list item?
2. When you refer to documents can be protected, you can apply permissions on SharePoint which allows users to just read the document and not edit it, do you want to give that read only permissions?
Thanks again for your response:
@ACorbin sorry i am a little confused, are you attaching files to list item, in that case you wont get option to share a link to document. Are you upload document to document library and sharing the link?
@ACorbin okay then i am not sure how you are sharing the link of document with edit permissions. One thing you could do is set permission of user on the item as read, so that user cannot edit the document. This blog https://www.annajhaveri.com/power-automate/set-unique-permissions-for-item-in-sharepoint-using-power... has details how to set unique permissions on item. Let me know if you run into issues in implementing it.
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