cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
S_D_Andrews
Frequent Visitor

Automated Flow SharePoint to Excel only moving 100 items

Morning everyone,

I'm having some problems with a workflow and am hoping that the community can share some wisdom on. I have a SharePoint list that currently has approx 1500 items.  This list is one I want to have as few items in it as possible.  One field in this list is a Yes/No question that indicates when an item is ready to be archived to a spreadsheet.   

 

I have created a Flow that I plan to run (via scheduler) once per evening.  It should poll all items within the list and when the Yes/No is set to Yes, I'll have it copy the item into Excel and delete the original list item.  However in my testing, I'm only moving 100 items at a time.  To test this, I've created a view that shows all items I'm ready to archive and there are 930.

 

I've checked out the Excel Online (Business) literature and it suggests that I've hit the throttling limit in some fashion.   Whilst I could just let the workflow run nine times moving 100 items per execution I feel there's probably a more elegant design that I'm not seeing.  

 

Any tips appreciated.  I can post an image of the workflow if that would be useful.

 

1 ACCEPTED SOLUTION

Accepted Solutions
v-litu-msft
Community Support
Community Support

Hi @S_D_Andrews,

 

That is the limitation of the Get items, please go to Settings to turn on the Pagination feature, then set the Threshold to maximum 5000:

Annotation 2020-05-15 111918.jpg

 

Annotation 2020-05-15 111942.jpg

 

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

 

View solution in original post

2 REPLIES 2
v-litu-msft
Community Support
Community Support

Hi @S_D_Andrews,

 

That is the limitation of the Get items, please go to Settings to turn on the Pagination feature, then set the Threshold to maximum 5000:

Annotation 2020-05-15 111918.jpg

 

Annotation 2020-05-15 111942.jpg

 

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

 

This did the trick.  Many thanks.

Helpful resources

Announcements
Power Platform Conf 2022 768x460.jpg

Join us for Microsoft Power Platform Conference

The first Microsoft-sponsored Power Platform Conference is coming in September. 100+ speakers, 150+ sessions, and what's new and next for Power Platform.

May UG Leader Call Carousel 768x460.png

June User Group Leader Call

Join us on June 28 for our monthly User Group leader call!

MPA Virtual Workshop Carousel 768x460.png

Register for a Free Workshop

Learn to digitize and optimize business processes and connect all your applications to share data in real time.

Power Automate Designer Feedback_carousel.jpg

Help make Flow Design easier

Are you new to designing flows? What is your biggest struggle with Power Automate Designer? Help us make it more user friendly!

Top Solution Authors
Top Kudoed Authors
Users online (3,570)