cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Nick_Bloomfield
New Member

Automatically add new SharePoint site members to a group

I've been able to solve most things when it comes to SharePoint and Power Automate, however this one has me stumped. What I'm trying to achieve seems like it should be simple enough using a send HTTP request however how to set the trigger has me at a loss. What I'm trying to do is:

When someone is added as a member to a SharePoint site (private group team site) then trigger a flow to automatically add that member to a specific group on a different SharePoint site. 

I can do this easy enough by creating a list and adding members there and have them automatically added to a group somewhere, however rather than require the list, I'm trying to achieve the same thing by simply having the flow look at a site's members list.

Anyone got thoughts on how this could be achieved? There's a Teams trigger 'when a new team member is added', I basically need this trigger but for SharePoint. 

2 ACCEPTED SOLUTIONS

Accepted Solutions
Expiscornovus
Multi Super User
Multi Super User

Hi @Nick_Bloomfield,

 

The loginName property is case sensitive, that was my typo (LoginName instead of loginName) in the last example, my bad 😁.

 

Btw, I was using double quote characters around the property and the value in the body value.

 

Just tested the below in my own development setup. That should work.

 

{
"loginName": "i:0#.f|membership|@{outputs('Get_user_profile_(V2)')?['body/mail']}"
}

 

 

removebylogin.PNG



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #PowerVirtualAgents content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


View solution in original post

Nick_Bloomfield
New Member

You're a genius. Thank you sooo much for helping me out with this. Made the adjustments and it's now working 100%. 

View solution in original post

13 REPLIES 13
Expiscornovus
Multi Super User
Multi Super User

Hi @Nick_Bloomfield,

 

When both source and target sites are group connected sites you could use the Office 365 Group connector actions.

 

Below is an example approach.

 

sourceandtarget_group.png


Additionally you could use a trigger condition and check if the @removed property is empty. If this is the case we are talking about the adding of a member. 

 

 

 

@empty(triggerOutputs()?['body/@removed'])

 

 

 

 

empty_removed.png

 

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #PowerVirtualAgents content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Nick_Bloomfield
New Member

Thanks for the reply, much appreciated. It's going to take me a moment to absorb the info you've provided and put it into practice. Keep you posted on how I go.

Expiscornovus
Multi Super User
Multi Super User

Hi @Nick_Bloomfield,

 

Yes, of course. Take your time to digest and test the setup/information I shared. If you have any additional question or if something is unclear let me/us know. Happy to help out.



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #PowerVirtualAgents content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Tested this method and I feel like it's definitely on the right track. Applying this technique certainly takes a member added on one site and automatically adds them as a member to another SharePoint site, however not quite what I'm after. The trigger of 'When a group member is added or removed' feels right, however I then need it to add that member to a local group on another SharePoint site rather than the members group of the other SharePoint site (if that makes sense). My gut feeling is it probably needs some sort of 'Send HTTP request' action whereby you can specify the site URL and the GroupID of the specific group on the destination site.

Expiscornovus
Multi Super User
Multi Super User

Hi @Nick_Bloomfield,


Yes, I would also use a Send an HTTP request to SharePoint action for this. You could POST against the sitegroups(id)/users. In the body you can reuse the LoginName of the user.

 

Below is an example of that approach.

Change the ID (12) to the ID of your specific group

 

Uri

_api/web/sitegroups(12)/users

 

Body

{
"LoginName": "i:0#.f|membership|@{outputs('Get_user')?['body/userPrincipalName']}"
}

 

addusertogroup.png



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #PowerVirtualAgents content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Nick_Bloomfield
New Member

I'm unable to test this at the moment as I need to request Azure access from the administrator to add the connector to 'Get User'. That being said I've got a feeling you've nailed it and this will do exactly what I'm looking for.

Thank you again for your expertise, it's much appreciated.

Nick_Bloomfield
New Member

I'm assuming the send HTTP request will only add the member to the group. My guess is it'll require a different string in the body to remove the member? If so is there a way to insert a control condition to distinguish between whether the member was added or removed and then depending on that outcome depends on which HTTP request gets sent, either the one to add the member or the one to remove the member?

 

Expiscornovus
Multi Super User
Multi Super User

Hi @Nick_Bloomfield,

 

Apologies, I made it a bit more complicated. Instead of the Azure AD Connector you could also use the Office 365 Users connector, specifically the Get user profile (v2). Are you allowed to use that one?

 

Btw, you can remove the trigger condition expression from the trigger action and add it to a condition action. This way you can check within the flow itself if somebody is added or removed (and execute different steps in the removed scenario in the If No section).

 

The expression is:

 

empty(triggerOutputs()?['body/@removed'])

 

is equal to true

 

getuserprofile.PNG



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #PowerVirtualAgents content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Nick_Bloomfield
New Member

Awesome. Tested using the O365 Users connector and adding a member to a site now automatically adds them to the desired local group on another site. Love ya work. The condition action is working correctly, ie it follows a different path depending on added or removed, however I'm having issues with the correct string to remove the member from the group. 

The following Uri string I've used to remove a member from a group in other automations isn't working;

_api/web/sitegroups(37)/Users/removeByLoginName

and when using this string I've traditionally used {'loginName’:’Member Name Claims’} in the Body however substituting Member Name Claims for Mail in this instance.

Screen Shot 2022-05-02 at 11.00.59 pm.png

Expiscornovus
Multi Super User
Multi Super User

Hi @Nick_Bloomfield,

 

Can you try adding the i:0#.f|membership| part to your value? Try something like below in the body:

{
"LoginName": "i:0#.f|membership|@{outputs('Get_user_profile_(V2)')?['body/mail']}"
}

 



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #PowerVirtualAgents content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Nick_Bloomfield
New Member

Note, I did initially try using the same string in Body as you demonstrated in your example above, however kept getting a failure error, hence why I've attempted to use the string above. Your example works perfectly for adding the member. Seems to have an issue with the term loginName and/or removeByLoginName.

Expiscornovus
Multi Super User
Multi Super User

Hi @Nick_Bloomfield,

 

The loginName property is case sensitive, that was my typo (LoginName instead of loginName) in the last example, my bad 😁.

 

Btw, I was using double quote characters around the property and the value in the body value.

 

Just tested the below in my own development setup. That should work.

 

{
"loginName": "i:0#.f|membership|@{outputs('Get_user_profile_(V2)')?['body/mail']}"
}

 

 

removebylogin.PNG



Happy to help out! 🙂

Interested in more #PowerAutomate #SharePointOnline or #PowerVirtualAgents content?
Visit my blog, Subscribe to my YouTube channel or Follow me on Twitter


Nick_Bloomfield
New Member

You're a genius. Thank you sooo much for helping me out with this. Made the adjustments and it's now working 100%. 

Helpful resources

Announcements

Announcing the MPPC's Got Power Talent Show at #MPPC23

Are you attending the Microsoft Power Platform Conference 2023 in Las Vegas? If so, we invite you to join us for the MPPC's Got Power Talent Show!      Our talent show is more than a show—it's a grand celebration of connection, inspiration, and shared journeys. Through stories, skills, and collective experiences, we come together to uplift, inspire, and revel in the magic of our community's diverse talents. This year, our talent event promises to be an unforgettable experience, echoing louder and brighter than anything you've seen before.    We're casting a wider net with three captivating categories:  Demo Technical Solutions: Show us your Power Platform innovations, be it apps, flows, chatbots, websites or dashboards... Storytelling: Share tales of your journey with Power Platform. Hidden Talents: Unveil your creative side—be it dancing, singing, rapping, poetry, or comedy. Let your talent shine!    Got That Special Spark? A Story That Demands to Be Heard? Your moment is now!  Sign up to Showcase Your Brilliance: https://aka.ms/MPPCGotPowerSignUp  Deadline for submissions: Thursday, Sept 28th    How It Works:  Submit this form to sign up: https://aka.ms/MPPCGotPowerSignUp  We'll contact you if you're selected. Get ready to be onstage!  The Spotlight is Yours: Each participant has 3-5 minutes to shine, with insightful commentary from our panel of judges. We’re not just giving you a stage; we’re handing you the platform to make your mark.     Be the Story We Tell: Your talents and narratives will not just entertain but inspire, serving as the bedrock for our community’s future stories and successes.    Celebration, Surprises, and Connections: As the curtain falls, the excitement continues! Await surprise awards and seize the chance to mingle with industry experts, Microsoft Power Platform leaders, and community luminaries. It's not just a show; it's an opportunity to forge connections and celebrate shared successes.    Event Details:  Date and Time: Wed Oct 4th, 6:30-9:00PM   Location: MPPC23 at the MGM Grand, Las Vegas, NV, USA  

September User Group Success Story: Reading Dynamics 365 & Power Platform User Group

The Reading Dynamics 365 and Power Platform User Group is a community-driven initiative that started in September 2022. It has quickly earned recognition for its enthusiastic leadership and resilience in the face of challenges. With a focus on promoting learning and networking among professionals in the Dynamics 365 and Power Platform ecosystem, the group has grown steadily and gained a reputation for its commitment to its members!   The group, which had its inaugural event in January 2023 at the Microsoft UK Headquarters in Reading, has since organized three successful gatherings, including a recent social lunch. They maintain a regular schedule of four events per year, each attended by an average of 20-25 enthusiastic participants who enjoy engaging talks and, of course, pizza.   The Reading User Group's presence is primarily spread through LinkedIn and Meetup, with the support of the wider community. This thriving community is managed by a dedicated team consisting of Fraser Dear, Tim Leung, and Andrew Bibby, who serves as the main point of contact for the UK Dynamics 365 and Power Platform User Groups.   Andrew Bibby, an active figure in the Dynamics 365 and Power Platform community, nominated this group due to his admiration for the Reading UK User Group's efforts. He emphasized their remarkable enthusiasm and success in running the group, noting that they navigated challenges such as finding venues with resilience and smiles on their faces. Despite being a relatively new group with 20-30 members, they have managed to achieve high attendance at their meetings.   The group's journey began when Fraser Dear moved to the Reading area and realized the absence of a user group catering to professionals in the Dynamics 365 and Power Platform space. He reached out to Andrew, who provided valuable guidance and support, allowing the Reading User Group to officially join the UK Dynamics 365 and Power Platform User Groups community.   One of the group's notable achievements was overcoming the challenge of finding a suitable venue. Initially, their "home" was the Microsoft UK HQ in Reading. However, due to office closures, they had to seek a new location with limited time. Fortunately, a connection with Stephanie Stacey from Microsoft led them to Reading College and its Institute of Technology. The college generously offered them event space and support, forging a mutually beneficial partnership where the group promotes the Institute and encourages its members to support the next generation of IT professionals.   With the dedication of its leadership team, the Reading Dynamics 365 and Power Platform User Group is poised to continue growing and thriving! Their story exemplifies the power of community-driven initiatives and the positive impact they can have on professional development and networking in the tech industry. As they move forward with their upcoming events and collaborations with Reading College, the group is likely to remain a valuable resource for professionals in the Reading area and beyond.  

A Celebration of What We've Achieved--And Announcing Our Winners

As the sun sets on the #SummerofSolutions Challenge, it's time to reflect and celebrate! The journey we embarked upon together was not just about providing answers – it was about fostering a sense of community, encouraging collaboration, and unlocking the true potential of the Power Platform tools.   From the initial announcement to the final week's push, the Summer of Solutions Challenge has been a whirlwind of engagement and growth. It was a call to action for every member of our Power Platform community, urging them to contribute their expertise, engage in discussions, and elevate collective knowledge across the community as part of the low-code revolution.   Reflecting on the Impact As the challenge ends, it's essential to reflect on the impact it’s had across our Power Platform communities: Community Resilience: The challenge demonstrated the resilience of our community. Despite geographical distances and diverse backgrounds, we came together to contribute, learn, and collaborate. This resilience is the cornerstone of our collective strength.Diverse Expertise: The solutions shared during the challenge underscore the incredible expertise within our community. From intricate technical insights to creative problem-solving, our members showcased their diverse skill sets, enhancing our community's depth.Shared Learning: Solutions spurred shared learning. They provided opportunities for members to grasp new concepts, expand their horizons, and uncover the Power Platform tools' untapped potential. This learning ripple effect will continue to shape our growth. Empowerment: Solutions empowered community members. They validated their knowledge, boosted their confidence, and highlighted their contributions. Each solution shared was a step towards personal and communal empowerment. We are proud and thankful as we conclude the Summer of Solutions Challenge. The challenge showed the potential of teamwork, the benefit of knowledge-sharing, and the resilience of our Power Platform community. The solutions offered by each member are more than just answers; they are the expression of our shared commitment to innovation, growth, and progress!     Drum roll, Please... And now, without further ado, it's time to announce the winners who have risen above the rest in the Summer of Solutions Challenge!   These are the top community users and Super Users who have not only earned recognition but have become beacons of inspiration for us all.   Power Apps Community:  Community User Winner: @SpongYe Super User Winner: Pending Acceptance Power Automate Community:  Community User Winner: @trice602 Super User Winner: @Expiscornovus  Power Virtual Agents Community: Community User Winner: Pending AcceptanceSuper User: Pending Acceptance Power Pages Community: Community User Winner: @OOlashyn Super User Winner: @ChristianAbata   We are also pleased to announced two additional tickets that we are awarding to the Overall Top Solution providers in the following communities:    Power Apps: @LaurensM   Power Automate: @ManishSolanki    Thank you for making this challenge a resounding success. Your participation has reaffirmed the strength of our community and the boundless potential that lies within each of us. Let's keep the spirit of collaboration alive as we continue on this incredible journey in Power Platform together.Winners, we will see you in Vegas! Every other amazing solutions superstar, we will see you in the Community!Congratulations, everyone!

September featured user group leader

 Ayonija Shatakshi, a seasoned senior consultant at Improving, Ohio, is a passionate advocate for M365, SharePoint, Power Platform, and Azure, recognizing how they synergize to deliver top-notch solutions. Recently, we asked Ayonija to share her journey as a user group leader, shedding light on her motivations and the benefits she's reaped from her community involvement.      Ayonija embarked on her role as a user group leader in December 2022, driven by a desire to explore how the community leveraged various Power Platform components. When she couldn't find a suitable local group, she decided to create one herself!    Speaking about the impact of the community on her professional and personal growth, Ayonija says, "It's fascinating to witness how everyone navigates the world of Power Platform, dealing with license constraints and keeping up with new features. There's so much to learn from their experiences.:        Her favorite aspect of being a user group leader is the opportunity to network and engage in face-to-face discussions with fellow enthusiasts, fostering deeper connections within the community. Offering advice to budding user group leaders, Ayonija emphasized the importance of communication and consistency, two pillars that sustain any successful community initiative.      When asked why she encourages others to become user group leaders, Ayonija said, "Being part of a user group is one of the best ways to connect with experienced professionals in the same field and glean knowledge from them. If there isn't a local group, consider starting one; you'll soon find like-minded individuals."      Her highlight from the past year as a user group leader was witnessing consistent growth within the group, a testament to the thriving community she has nurtured. Advocating for user group participation, Ayonija stated, "It's the fastest route to learning from the community, gaining insights, and staying updated on industry trends."   Check out her group: Cleveland Power Platform User Group

An MPPC23 Invitation from Charles Lamanna, CVP of Microsoft Business Applications & Platform

Hear from Corporate Vice President for Microsoft Business Applications & Platform, Charles Lamanna, as he looks ahead to the second annual Microsoft Power Platform Conference from October 3rd-5th 2023 at the MGM Grand in Las Vegas.Have you got your tickets yet? Register today at www.powerplatformconf.com  

August new user groups and September user group events

We wanted to take the time to celebrate and welcome the new user groups that have joined our community. Along with that take a look at the event that might be happening near you or virtually.   Please welcome:  Biz Apps Community User Group - Power Platform Community (microsoft.com) This user group is dedicated for all community members of all skill levels to learn how to get the most out of their community experience. East Michigan Power Platform User Group - Power Platform Community (microsoft.com) This is hopefully the beginning of a community, covering eastern Michigan, built around the Power Platform.  Biz Apps Community User Group This user group is dedicated for all community members of all skill levels to learn how to get the most out of their community experience.     Events to checkout:   In-Person: September 2023 Hybrid Philadelphia Dynamics 365 & Power Platform User Group MeetDynamics 365 and Power Platform Physical Meetup Hyderabad Power Platform User Group Meetup - Sept 2023 (In-Person)Manchester September 2023 In Person Meeting Virtual: Everything Dataverse, Do you know that Dataverse is more than just a Database!POWER PLATFORM MONTHLY DIGEST- SEPTEMBERBaltic Summit 2023PL-900 Power Platform Fundamentals TrainingHR and L&D transformation through Power PlatformDynamics 365 Marketing Experience User Groups - Use Cases and NetworkingPower Platform and Dual Write from Dynamics 365 F&O PerspectiveANZ D365 FinOps Team September 2023 meetup

Users online (1,623)