cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
lliu_western
Resolver II
Resolver II

Automatically download a file that is in an url link inside the e-mail

Hi Community,

 

I need to automate a process. Below is the story what I need to automate.

 

When an email is received, inside the e-mail, it contains a "Download" button. I need the automate the process where when the e-mail is received, it automatically download the file within the e-mail by clicking the "Download" button that connects to an url and save the downloaded file in a particular folder.

 

Any resources/documentation on how to achieve this either through Power Automate or Power Automate Desktop will be great, thank you. 

1 ACCEPTED SOLUTION

Accepted Solutions
Paulie78
Super User
Super User

No tips, just the expression:

substring
(
  substring(outputs('html'), indexOf(outputs('html'), 'https://api')), 
  0,
  indexOf(substring(outputs('html'), indexOf(outputs('html'), 'https://api')), '"')
)

linkIRL.png

Result:

linkURL-Result.png

View solution in original post

21 REPLIES 21
Paulie78
Super User
Super User

Quite an interesting question. Before getting into details, do you have a premium license?

@Paulie78  I do.

Paulie78
Super User
Super User

It's straightforward apart from extracting the link from the html. Do you have a sample of the HTML?

You can change the download link to something else if it is confidential.

@Paulie78  I don't know how much I can post on here publicly. But after looking at the html code email, the link is embeded like this below:

 

originalsrc="https://api.link_exmaple"

 

and I just need to extra the file from https://api.link_example, which when load the link itself, it will download the file itself.

Paulie78
Super User
Super User

Downloading the file is as easy as this:

downloadFile.png

You can then take the HTTP output and do whatever you want with it (save it to a folder). Your challenge is going to be grabbing the URL from the HTML. 

 

I can make an expression that gets the URL from the sample you posted. But it is very unlikely to work when you try it against your own proper example.

 

@Paulie78  Awesome, this is problem exactly when I will need.

 

I am thinking the first step of the flow is

1. when the e-mail account receives an email.

2. A condition, if the sender = the particular sender

3. extra the link from the e-mail; which the unique key in the e-mail will be "https://api......"   

(the text of https://api  is used in that link only, so I just need to create a string that extra the content between the quotation once it finds "https://api" 

 

then the rest of the steps will be what you posted above, I think. 

 

any tips on extracting the link text? 

Paulie78
Super User
Super User

No tips, just the expression:

substring
(
  substring(outputs('html'), indexOf(outputs('html'), 'https://api')), 
  0,
  indexOf(substring(outputs('html'), indexOf(outputs('html'), 'https://api')), '"')
)

linkIRL.png

Result:

linkURL-Result.png

@Paulie78 

lliu_western_0-1606959302085.png

the output from the get should be an csv file. But when I attached the "http body" as the attachment in the email, and email myself (just testing if the download file works), it is not a csv file. I think I am doing something wrong from getting the csv file using http call? 

@Paulie78 

lliu_western_1-1606959566316.png

this is the e-mail portion after http

 

Got it working now. I used "Create file" after HTTP and where the input of giving the file name, just have to make sure the file content is correct. So in my case, the "File Name" input needs to be something like "FileName.csv" since it is a csv file. 

lliu_western_0-1606964596963.png

 

Anonymous
Not applicable

Hi @Paulie78 , how can you do this when you do not have a premium account (i don't have access to the HTTP operation). Can you help ?

I do not know of a way to do it without a premium license. I'm pretty sure there isn't a way.

Ximbalou
Regular Visitor

Hello @Paulie78 and @lliu_western ,

Hope you are doing well.

I have a similar problem but I didn't understood the part where you can automate the click download button.

Here's my example, I receive 100 emails (1 per email) and I would like to automate the download of file from each email and save it in a folder

Ximbalou_0-1667670650881.png

 

Appreciate your help

ditto... i think i got something like it, but the pdf after the link is all unique so create file needs to change.

Hi @lliu_western 

could you please make a screenshots of your steps? I am struggling with the same thing but I am not getting it easily 😕

Hey! Could you please explain in short which steps/actions did you use? Which Inputs in actions and so on? After html step I am a bit "lost" and at the end as an output...I would like for instance to get it saved to the SharePoint.. 
thanks!

Hey! Could you please explain all the steps or make a screenshot of the steps what you guys did here to extract URL links successfully? My difference to this is that I need to save it on SharePoint... thanks!

So after this:

 

jasflores309_0-1703009614433.png
Add create file via SharePoint. The file name should contain .csv (or whatever file type you are downloading) at the end and the file content should be HTML - Body.

 

My example is below. 

 

jasflores309_1-1703009628809.png

 

Hope that helps. 

can you get the file content from that link to be able to use it to create a file in sharepoint?

Helpful resources

Announcements

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (5,212)