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Automatically e-mail person who edits list item

Good Morning, 

 

I have a flow that when progress is equal to yes in list 1, an item is created in list 2 (screen shot below).

 

Is there a way to automatically e-mail the person who marked the progress is equal to yes in list 1? So e-mail the person who has edited the list item?

 

I haven't used an e-mail action in this way before and am wondering if this is possible 🙂

 

Thank you,

 

pigsinblankets_0-1670933321828.png

 

5 REPLIES 5

@pigsinblankets yes, it is very easy. You'll need to have a get item action earlier in your flow. Then in the if yes channel of your condition above add a send an email (v2) action, click the 2 arrows above the To field so that the dynamic content is available, then select Modified By Email from the get item sectionf the dynamic content box.

sendEmailModifiedBy.png

 

 

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

Thanks for such a quick reply @RobElliott  - would this be possible by adding the e-mail step after the create item step in my screenshot above and e-mail the modifier?

 

Would adding a get item step earlier affect the rest of the flow? This one is very much live and running so I'm a bit wary and just trying to make sure I have a full understanding before I make any changes 🙂

It would have no impact at all, but you  must already have an action in your flow that is getting the item from list 1. If that's a get items action you won't need to add the get item action, just select the modified by Email from the get items section of the dynamic content box.

 

Rob
Los Gallardos

Hi @RobElliott - sorry me being slow as I'm relatively new to this, what is the purpose of the get item action and why wouldn't it work just by adding the e-mail action to e-mail the modified by in the if yes channel after the create item field (as this action is only triggered when the progress is marked yes? 

 

Also is there a risk with the modified by e-mail that it will e-mail people whenever any modification is made to the list item? I only want to send e-mail notifications when the progressed to yes choice is marked yes.

 

Are you able to show this in a screenshot of what it should look like in my flow please? 

If you only want the email to go when the progressed to yes column is changed to yes then you first need to turn on version in your list settings because you'll be comparing the current version with the previous one. You need a different trigger: "when an item or file is modified". You then add a "get changes for an item or a file (properties only)" action and in the Since field you add the following expression to compare the versions:

 

sub(int(triggerOutputs()?['body/{VersionNumber}']),1)
 
Finally you have a condition and select Has column changed: yourcolumn is equal to true. Finally in the green if yes channel add your email action, click the 2 arrows above the To field and select Modified By Email from the dynamic content box.
 
3-Flow-Changed.png

 

4-Flow-Changed.png

 

5-Flow-Changed.png

 

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

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