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MilesD
Level: Power Up

Automatically notify someone when task is overdue

I am looking to build a flow that would allow automation of sending an email reminder to specified people if their task (to turn in work) is overdue every Tuesday morning. I would need to use a list/task app (currently thinking outlook tasks) that would repeat the task on its own every Monday- but also would allow an option to manually mark something as complete if the task was completed to prevent the overdue notification from being sent automatically. So the trigger would be the task not being selected as complete. Is this feasible?

 

Your time reading this is much appreciated,

 

Miles D.

1 REPLY 1
Community Support Team
Community Support Team

Re: Automatically notify someone when task is overdue

Hi @MilesD ,

 

Do you mean to filter out overdue and unfinished tasks, and then send an email to assigned to user?

I did a test on my side. If you use Outlook tasks, the action in MS Flow cannot determine the status of the task.

 

It is recommended to use SharePoint tasks. Just change %Complete to 100 and mark this task as done.

  • Use Get items to get all the tasks, determine whether Due Date is greater than today and whether the completion is equal to 1. When configuring the List Name, select Enter custom value and enter the list name directly.
  • Configure Condition to filter the eligible tasks and determine if Due Date is less than utcNow().
  • Configure Assigned to email contained in the filtered task in Send an email action.

 

Image reference:48.PNG

49.PNG

 

Hope it helps.

 

Best Regards,

Community Support Team _ Barry
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