cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Highlighted
MilesD
Level: Power Up

Automatically notify someone when task is overdue

I am looking to build a flow that would allow automation of sending an email reminder to specified people if their task (to turn in work) is overdue every Tuesday morning. I would need to use a list/task app (currently thinking outlook tasks) that would repeat the task on its own every Monday- but also would allow an option to manually mark something as complete if the task was completed to prevent the overdue notification from being sent automatically. So the trigger would be the task not being selected as complete. Is this feasible?

 

Your time reading this is much appreciated,

 

Miles D.

1 REPLY 1
Community Support Team
Community Support Team

Re: Automatically notify someone when task is overdue

Hi @MilesD ,

 

Do you mean to filter out overdue and unfinished tasks, and then send an email to assigned to user?

I did a test on my side. If you use Outlook tasks, the action in MS Flow cannot determine the status of the task.

 

It is recommended to use SharePoint tasks. Just change %Complete to 100 and mark this task as done.

  • Use Get items to get all the tasks, determine whether Due Date is greater than today and whether the completion is equal to 1. When configuring the List Name, select Enter custom value and enter the list name directly.
  • Configure Condition to filter the eligible tasks and determine if Due Date is less than utcNow().
  • Configure Assigned to email contained in the filtered task in Send an email action.

 

Image reference:48.PNG

49.PNG

 

Hope it helps.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Helpful resources

Announcements
firstImage

Watch Sessions On Demand!

Continue your learning in our online communities.

Power Platform 2019 Release Wave 2 Plan

Power Platform 2019 Release Wave 2 Plan

Features releasing from October 2019 through March 2020

thirdimage

Flow Community User Group Member Badge

Fill out a quick form to claim your user group badge now!

thirdImage

New Flow Community Board!

Check out the new Microsoft Flow Community Blog Topic Suggestion board!

fourthImage

Australia Summit

Travel to Melbourne and network with thousands of peers!

fifthimage

Microsoft Learn

Learn how to build the business apps that you need

sixthImage

Power Platform World Tour

Find out where you can attend!

seventhimage

Webinars & Video Gallery

Watch & learn from the Flow Community Video Gallery!

Top Kudoed Authors
Users Online
Currently online: 104 members 4,695 guests
Please welcome our newest community members: