cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
JColeman115
New Member

Automating Emails

Hello Power Automate Community,

 

I am working on a project in SharePoint that involves assigning tasks to individuals on a team via a SharePoint List, and would like to automate emails to those specific individuals when a new item is created in the List assigning a task to them.  I cannot seem to find any options in Power Automate that allow me to do this; the options I see are for automating emails to those who edit List items, not to those individuals assigned.  Is there a way to import an email list, or a way for those editing the List to select an email address?  Thank you for any and all help, and please let me know if I need to clarify anything!

1 ACCEPTED SOLUTION

Accepted Solutions
v-qiaqi-msft
Community Support
Community Support

Hi @JColeman115,

Do you want to send email to the persons who are assigned task to when a new task is created?

Could you please tell me that if you want to trigger the flow once a new item is created in your task list?

 

If you want to send the email to the person who is assigned to the task in the SP list, make sure that you have a Person column storing the person who is assigned to the task. I think you should create a flow as below.

vqiaqimsft_1-1652259842748.png

 

Microsoft flow Planner connector support the "when a task is assigned to me" trigger currently, if you want every use would receive a email that they have been assigned to a task, you could try as below:

vqiaqimsft_2-1652259860945.png

 

 

Best Regards,
Qi

View solution in original post

6 REPLIES 6
v-qiaqi-msft
Community Support
Community Support

Hi @JColeman115,

Do you want to send email to the persons who are assigned task to when a new task is created?

Could you please tell me that if you want to trigger the flow once a new item is created in your task list?

 

If you want to send the email to the person who is assigned to the task in the SP list, make sure that you have a Person column storing the person who is assigned to the task. I think you should create a flow as below.

vqiaqimsft_1-1652259842748.png

 

Microsoft flow Planner connector support the "when a task is assigned to me" trigger currently, if you want every use would receive a email that they have been assigned to a task, you could try as below:

vqiaqimsft_2-1652259860945.png

 

 

Best Regards,
Qi
JColeman115
New Member

Very helpful Qi, thank you!  I have a list containing all of the employee names, and those are inputs in the SP list.  I am not sure how to link those names to their email addresses, however.  When I create the flow, only the names populate the "To" field in the email.  Do you know how to integrate their email addresses into the flow?

Hi @JColeman115,

If this is a Person field, it including several parameters like Email, DisplayName, FullName...

 

You could directly select the Email parameter from the dynamic content as you could find that in the screenshot I provided. The Employee is my Person field in the SP list, you could find the email parameter in the dynamic content list.

 

Just make sure that the column where you save all the employee names is a Person field type.

Best Regards,
Qi
JColeman115
New Member

Gotcha, that makes sense but I do not have that option in my dynamic content list.  Do I need to find it elsewhere?

Hi @JColeman115,

That's impossible.

Could you please just follow the flow I created for you and check if it could work on your side?

 

Or you just need to search the user based on name using the Search for users (V2) action, then you could directly select the email from dynamic content list.

Best Regards,
Qi
JColeman115
New Member

Hi Qi,

 

To solve the problem, I changed all of the options in my employee list to an email address.  Power Automate recognizes the email addresses and an automatic email is generated in Outlook. Thank you for your assistance!

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (4,113)