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Gautam_sehgal
Regular Visitor

Automating "File Upload" Filename in Microsoft Forms

Hi All,

Hope everyone reading this is keeping well and healthy.

 

I have a Microsoft Form with 4 x Fields & 1 x Upload File option

Field 1 - Report Type

Field 2 - Product Name

Field 3 - Serial No

Field 4 - Tested By

 

Is there any flow which I can use to rename the uploaded file with a name which it fetches from the form itself. For example, the name to be achieved may look like "Report Type""Product Name""Serial No""Tested By"

 

I am not a coding expert and trying to learn this stuff. Can you advice on how I can achieve this using the automation flows?

 

Many Thanks to you!

 

1 ACCEPTED SOLUTION

Accepted Solutions

See image below.

 

This should work:

 

1) Under ParseJSON select the file upload question from the form as the "content" and then paste this in the schema:

 

{
    "type": "array",
    "items": {
        "type": "object",
        "properties": {
            "name": {
                "type": "string"
            },
            "link": {
                "type": "string"
            },
            "id": {
                "type": "string"
            },
            "type": {},
            "size": {
                "type": "integer"
            },
            "referenceId": {
                "type": "string"
            },
            "driveId": {
                "type": "string"
            },
            "status": {
                "type": "integer"
            },
            "uploadSessionUrl": {}
        },
        "required": [
            "name",
            "link",
            "id",
            "type",
            "size",
            "referenceId",
            "driveId",
            "status",
            "uploadSessionUrl"
        ]
    }
}

 

2) When using "Get file content using path", manually type in the path to where the file is stored in OneDrive, Typicaly the default location is: "/Apps/Microsoft Forms/name of form/name of question". Then put the following expression at the end of that path:

 

first(body('Parse_JSON'))?['name']
 
3) Create a file using SharePoint or OneDrive, under filename use the dynamic fields from the form such as answer1.answer2 and then use the JSON name field. It should look something like Answer1.Answer2.Answer3.Name
 
4) File content use the OneDrive file dynamic content 

 

rsymmons_0-1597314255959.png

 

View solution in original post

14 REPLIES 14
rsymmons
Resolver I
Resolver I

I think this can be achieved by using the "create a file" function using the SharePoint or OneDrive connector but you will run into difficulties with filetypes if you allow different filetypes to be uploaded. For example, when you use the create a file function, part of the requirement is to define a filename.filetype. As you will be pulling the filename section using the form fields this is easily done, however you will need to hard set a file type, this causes issues if someone uploads an image but you set the automation to use .doc etc. 

 

We could possibly use some JSON to extract the original filename.filetype from the uploaded files and then apply that to the end of the criteria you want. e.g. "Report Type""Product Name""Serial No""Tested By".filename.filetype

Hello Rsymmons,

 

Thank you for the the suggestion. I am unfortunately not able to figure out the right rules to use for picking the file uploaded with the form. Once done, then I'd be able to try what you suggested.

 

Cheers!

See image below.

 

This should work:

 

1) Under ParseJSON select the file upload question from the form as the "content" and then paste this in the schema:

 

{
    "type": "array",
    "items": {
        "type": "object",
        "properties": {
            "name": {
                "type": "string"
            },
            "link": {
                "type": "string"
            },
            "id": {
                "type": "string"
            },
            "type": {},
            "size": {
                "type": "integer"
            },
            "referenceId": {
                "type": "string"
            },
            "driveId": {
                "type": "string"
            },
            "status": {
                "type": "integer"
            },
            "uploadSessionUrl": {}
        },
        "required": [
            "name",
            "link",
            "id",
            "type",
            "size",
            "referenceId",
            "driveId",
            "status",
            "uploadSessionUrl"
        ]
    }
}

 

2) When using "Get file content using path", manually type in the path to where the file is stored in OneDrive, Typicaly the default location is: "/Apps/Microsoft Forms/name of form/name of question". Then put the following expression at the end of that path:

 

first(body('Parse_JSON'))?['name']
 
3) Create a file using SharePoint or OneDrive, under filename use the dynamic fields from the form such as answer1.answer2 and then use the JSON name field. It should look something like Answer1.Answer2.Answer3.Name
 
4) File content use the OneDrive file dynamic content 

 

rsymmons_0-1597314255959.png

 

 

Hi @Gautam_sehgal ,

 

Please refer to the following video to get the attachment from the form submission:

https://www.youtube.com/watch?v=Foy8i6jPZrg

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hello @rsymmons

 

Thank you for breaking down the process for me. The flow runs successfully by now.

 

This is how the file name after the output looks like  "Answer1,Answer2MyTestFile_Gautam Sehgal.pdf"

 

Is there any possibility where I can get the file name like "Person1 Jumper.pdf" which come from the form field as shown in the image below!

Form Capture.PNG

 

Many thanks

Gautam Sehgal

Hello @v-bacao-msft - Thank you for the video, it's very informative. Although I need to automate the rename process where the name is picked from the filled form.

 

Thank you

Gautam Sehgal

@Gautam_sehgal check the “create file” section and “file name” in the image I provided previously. This is easily done. 

I know that OneDrive adds the authenticated user’s email address on the end of the file uploaded. I think the only way of overwriting this would be to create the file using your own naming criteria but again this would cause issues with the file type. 

for example, when creating a file under file name put field1.field2.filetype. This would hard set the filetype though so only documents of a certain type would be accepted eg PDFs

@rsymmons - Thank you so much, I was creating the file incorrectly. This is done and I appreciate your support on this.

I've got the desired results.

 

Cheers !

Many thanks & Regards

Gautam Sehgal

@Gautam_sehgal  My pleasure glad you've got  it working 🙂 

timtenn
New Member

@rsymmons - this is very helpful, thank you.  I want to send an email with the http link to this renamed file...how/where can I reference this dynamically in a flow that is triggered by MS Forms submission?  I've essentially created the exact flow as above, and I want to add another step where I send an email and include this link.

timtenn
New Member

@rsymmons - this is very helpful, thank you.  I want to send an email with the http link to this renamed file...how/where can I reference this dynamically in a flow that is triggered by MS Forms submission?  I've essentially created the exact flow as above, and I want to add another step where I send an email and include this link.

@timtenn use “link to file” under the create file menu. You can then wrap this in basic html so it’s a friendly link rather than a full url within the emai body 

Thanks. It worked for file uploads

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