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Level: Powered On

Autoreply if someone sends a meeting over booked time

I'm trying to build a flow to autoreply if someone sends an invite for a time that is marked busy on my calendar. I'm able to process emails but unsure how to extract that it's a meeting and the time of the meeting.

I am close to thinking it's not currently supported but wanted to be sure before trying to find other workarounds.
Dual Super User
Dual Super User

Re: Autoreply if someone sends a meeting over booked time

Hi @omeriqbal 


Please see the screenshot below: You can get the ShowAs field and use that to check if the value is busy (filtering event based on the start and end date) and then send an email


Hope this Helps!


If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

Community Support Team
Community Support Team

Re: Autoreply if someone sends a meeting over booked time

Hi @omeriqbal ,


Please try  to refer following image to configure Flow.

Use Show as to determine Status to show during the event:

Image reference:


Hope it helps.


Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Level: Powered On

Re: Autoreply if someone sends a meeting over booked time

I suspected that this would look at the Show As of the event I received but I spent time testing it. This didn't work. It is in fact looking at the Show As of the request that arrived in my inbox, which is tentative by default. The flow, as you suggested, will do nothing because the condition won't be true.

I validated it by setting Show As to tentative and the condition evaluates to true.

However, in that case, the event will be declined regardless of whether it conflicts with another event on the calendar or not.

My requirement is to reject any incoming event regardless of Show As so long as it conflicts with busy time on calendar.
Level: Powered On

Re: Autoreply if someone sends a meeting over booked time

I figured a way to do this using "Get Calendar of Events", but it's running into an error. I will post a separate question for that because it looks like a service error.


Basically, the way to do this is:


When a new event is created (V2)


Get calendar view of events (V2) [StartTime = StartTime of When a new event is created & EndTime = EndTime of When a new event is created (V2)]


Apply to each


    "Show as" is equal to "Busy" (or 2 -- I have to test both)

    If Yes

      Send an email or Decline, etc.

      Stop Flow




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