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omeriqbal
Frequent Visitor

Autoreply if someone sends a meeting over booked time

I'm trying to build a flow to autoreply if someone sends an invite for a time that is marked busy on my calendar. I'm able to process emails but unsure how to extract that it's a meeting and the time of the meeting.

I am close to thinking it's not currently supported but wanted to be sure before trying to find other workarounds.
4 REPLIES 4

Hi @omeriqbal 

 

Please see the screenshot below: You can get the ShowAs field and use that to check if the value is busy (filtering event based on the start and end date) and then send an email

jah.png

Hope this Helps!

 

If this reply has answered your question or solved your issue, please mark this question as answered. Answered questions helps users in the future who may have the same issue or question quickly find a resolution via search. If you liked my response, please consider giving it a thumbs up. THANKS!

v-bacao-msft
Community Support
Community Support

Hi @omeriqbal ,

 

Please try  to refer following image to configure Flow.

Use Show as to determine Status to show during the event:

Image reference:

17.PNG

Hope it helps.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

I suspected that this would look at the Show As of the event I received but I spent time testing it. This didn't work. It is in fact looking at the Show As of the request that arrived in my inbox, which is tentative by default. The flow, as you suggested, will do nothing because the condition won't be true.

I validated it by setting Show As to tentative and the condition evaluates to true.

However, in that case, the event will be declined regardless of whether it conflicts with another event on the calendar or not.

My requirement is to reject any incoming event regardless of Show As so long as it conflicts with busy time on calendar.

I figured a way to do this using "Get Calendar of Events", but it's running into an error. I will post a separate question for that because it looks like a service error.

 

Basically, the way to do this is:

 

When a new event is created (V2)

->

Get calendar view of events (V2) [StartTime = StartTime of When a new event is created & EndTime = EndTime of When a new event is created (V2)]

-> 

Apply to each

  Condition

    "Show as" is equal to "Busy" (or 2 -- I have to test both)

    If Yes

      Send an email or Decline, etc.

      Stop Flow

 

 

 

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