cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
barp21
Regular Visitor

Backup a SharePoint file which was modified

I have a file located in SharePoint folder, which can be modified by external users which have access there.

I would like to create a copy of the file each time it is modified in a separate folder in order to track the changes between the files. 

Could you let me know how to build such kind of flow?

4 REPLIES 4
RobElliott
Super User
Super User

@barp21 you don't need to do this with a flow: in the document library settings you can select how many versions of a document to keep and can then check the version history to see what was changed and by whom.

 

versionHistory.png

 

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

@RobElliott -

history version will do work for manual checking.

However to do some sort of automation in checking (highlighting the differences) having current and previous file would be the best option I guess

@barp21 you can't get Power Automate to show you the differences. The trigger would be "When an item or file is modified". But Power Automate is not a state machine so it will only get the new version after the change has been made. So there is no comparison that you could do within the flow.

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

@RobElliott  - clear. I wanted to track changes by writing something in Excel VBA. In order to do that i just need to have current and previous file somewhere on the SharePoint. I was hoping that is something which Power Automate will be able to provide.

Helpful resources

Announcements
UG GA Amplification 768x460.png

Launching new user group features

Learn how to create your own user groups today!

Community Connections 768x460.jpg

Community & How To Videos

Check out the new Power Platform Community Connections gallery!

Welcome Super Users.jpg

Super User Season 2

Congratulations, the new Super User Season 2 for 2021 has started!

Carousel 2021 Release Wave 2 Plan 768x460.jpg

2021 Release Wave 2 Plan

Power Platform release plan for the 2021 release wave 2 describes all new features releasing from October 2021 through March 2022.

Top Solution Authors
Users online (1,426)