Showing results for 
Search instead for 
Did you mean: 
Regular Visitor

Best practice - environment-specific variables and connections

I'm looking for advice on how to manage (solution-aware) Flows that move between environments. Right now the whole process seems woefully hard so I'm certain I'm doing something wrong!


Simple example - I have a Flow that is triggered in CDS (I can now use the CDS "Current Environment" connector - that's one thing off the list!). When a record is created, connect to SharePoint and then create a file or folder there. In this scenario, I need to switch connections to SharePoint between each environment (i.e. upload to the Sharepoint online subsite for DEV or TEST or PROD) but also some Sharepoint actions require me to also specify the name of the subsite as a string (e.g. "subsite-dev", "subsite-test", "subsite-prod" etc).


How do I best manage thiese dependencies? I imagine that I could create a Settings entity in CDS that allows me to set some constants. This could work where I need strings but 1) I don't see this working for Connections and 2) seems inefficient to have to read that setting on every transaction.


Can anyone point me to a best practice blog, article or post that gives some guidance; I know this isn't a unique issue but I can't seem to find the right search terms to get to the answer I need!



Post Prodigy
Post Prodigy

Hi @GreySnowOgre ,


I understand roughly what you mean is that there are three environments, and there is one SharePoint in each environment. You want to create a flow so that SharePoint data in these three environments can be exchanged, right?


Although environments provide many benefits, they also introduce new limitations. The fact that environments are an isolation boundary means that you can never have resources that reference resources across environments. For example, you may not create a SharePoint connection in one environment and then create a flow that uses that SharePoint connection in a different environment:


Best Regards,

Community Support Team _ Lin Tu

If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Thanks for your reply Lin, but I think my question is wider than simply understanding the challenges of environments. There are many situations where variables/constants that are appropriate for development or test scenarios are not appropriate for production. This could a path, a username, a record id, a url... What I'm seeking here is some advice to best manage such variables at design time in Flow so that I can minimise the risk of propogating a Flow from a TEST scenario to a PRODUCTION scenario and make sure that everything points in the right place. Connections are part of the same problem, though there may be a different solution there.


I'm simply looking to understand what is the recommended approach at design-time to help manage these problems.


In the case of my Sharepoint example earlier, I am not using "Environments" (note the captial letter) rather have a choice of Sharepoint subsites thatI should write to; the one I use for production has the same structure as the ones I use for development and test, they just differ in the URL at the top level. How would I most efficiently ensure that my TEST Flow points to the TEST Sharepoint subsite and my PRODUCTION Flow points to my Production subsite?

We struggle with the same difficulties. For now we tend to use LogicApps instead of Flow when we meet his issue with environmental variables.

I haven't used it myself but just as an idea what about use the Envrionment Var?

Resolver II
Resolver II

it seem that there is a new option as u can now automatically create Power Platform environment variables when connecting to SharePoint list in a Canvas App (and also in Flows), and when importing Canvas app in other Environment it will ask for which SharePoint list to use... see a demo of it here Now it is time to be Curious about Power Platform Environment Variables! ( this might be what u where looking fore 🙂

Helpful resources


Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started:   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today!  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (4,024)