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jmwinters
Frequent Visitor

Break out Multi-Answer response into separate cells

I am familiar already with forms and dumping into excel with values. But i have a question with multi-answer questions. 

 

I need to separate out the answers from a couple of multi-answer questions in a MS Form into individual cells. I would like to just put a X or some check in the cells for each multi-answer response if possible. See below for example layout:

 

Form: 

Question 1 - Checkbox

Question 2 - multi answer

    A

    B

    C

Question 3  - Text Box

Question 4 - Multi answer

    T

    Y

    Z

 

Excel Sheet: 

Question 1  |  Question 2 - A  |  Question 2 - B  | Question 2 - C  |  Question 3  |  Question 4 - T | Question 4 - Y  |  Question 4 - Z  |

example 1   |             X            |                        |                           |   example 3  |             X           |                          |             X            |

 

1 ACCEPTED SOLUTION

Accepted Solutions
RobElliott
Super User
Super User

@jmwinters because the Forms question can have multiple answers it brings it into the flow as an array. To use each response in a following action you need to split it into a string and have a switch on that string. I answered a similar question to yours on Saturday. Have a look and see if it helps:
https://powerusers.microsoft.com/t5/Building-Flows/Case-Switch-from-an-MS-form-not-working/m-p/44272... 

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

View solution in original post

5 REPLIES 5
RobElliott
Super User
Super User

@jmwinters because the Forms question can have multiple answers it brings it into the flow as an array. To use each response in a following action you need to split it into a string and have a switch on that string. I answered a similar question to yours on Saturday. Have a look and see if it helps:
https://powerusers.microsoft.com/t5/Building-Flows/Case-Switch-from-an-MS-form-not-working/m-p/44272... 

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

View solution in original post

v-alzhan-msft
Community Support
Community Support

Hi @jmwinters ,

 

Please take a try with @RobElliott 's solution and and feel free to reply here if you have any problems.

 

Best regards,

Alice       

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

This worked beautifully for my scenario. It of course gets pretty clunky when you start adding as many case statements as I had.

 

Of note: Unfortunately Microsoft doesn't seem to allow you to Copy actions within case statements to make your life easier setting them up.

@jmwinters, yes you can copy them. Clcik the 3 dots in the top right of the action and select the first menu item Copy to clipboard. Then when you add an action in the next case select My clipboard as the source and pick the action that you saved.

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

Hallo @RobElliott, I am following your instruction to Break out Multi-Answer response from MS-form into Power BI. But I am stuck at step "add the Planner Create a task action" since it only applies for SharePoint questionnair and seems like MS form doesnt.

Could you please help to specify how it works for the case of Ms-form from this step onwards? 

Thank you so much for your helpp!!

Hanh

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