Build a flow to perform custom action based on Lists

[Pedrogr90]

Hi 

Currently i have a number of lists which contains some info. These lists have "month_year" as names

• July_2020
• August_2020
• September_2020
• etc

Each of these lists contain a dropdown choice type Field, like this:

 

What i would like to is to build a flow that based on the choice the user selects, an email will be sent out

The problem is that I would need to create as many flows as list i have, since for the trigger "when an item is created or modified" i cannot know which list was modified in advance. 

If i am not missing anything, is there any workaround for this ? 

Thanks in advance 🙂 

[abm]

Hi @Pedrogr90 

Yes you need to create multiple flows for this since your trigger is different for each lists.

Thanks

[sudharsan1985]

Hi @Pedrogr90 

Is it mandatory to send the email immediately once the choice is modified? Adding the same flow to all the existing lists and the new lists is painful job and if there is any functionality change then it is more complicated that you have to modify the functionality for all the list and there could be human errors too and some might be missed in future.

So the better option is to use a single flow with the list names as an array, then loop through the list and check for the modified items and then send an email. This flow can be run daily basis and if you think that it should run on a minute basis, then there has to be an another field to capture the email sent status so that the next time when the flow ran, your filter has to omit those items that already sent as an email.

Hope it helps, please like it or mark it as a solution if it resolves your clarification or issue
-Sudharsan K...

[v-alzhan-msft · Accepted solution]

Hi @Pedrogr90 ,

What is the issue in your flow?

Do you want to create only one flow for the lists?

Sorry for one flow could only be trigger for one list, you couldn't set the flow to trigger on multiple lists as @abm said.

Best Regards,

Alice

Community Support Team _ Alice Zhang
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