Showing results for 
Search instead for 
Did you mean: 
Helper I
Helper I

Building Power Automate flow



I am beginner, and trying to build a flow in power automate to update the column in my SharePoint folder against the files (With extension) matching Names (Without extension) in an excel sheet in SharePoint folder with corresponding comments in the excel sheet.  


Here is the snapshot of my flow, i am getting error as Update file properties not accepting the ID.


My flow may be wrong, as I need to input dynamic ID which matches the file name and update corresponding comments.


Please help suggest to achieve the results...


My Excel looks like:




My Flow looks like:












Accepted Solutions

That looks right though it might just be a lot to process and you might have to break it out into batches. Is there any way to reduce the amount of files it needs to process? Maybe by the date the file was last modified? 

View solution in original post

Helper I
Helper I

Yes i think we can batch them based on the date file is created, i observed aprox 500 files created yearly and expecting it will increase going forward, also we can batch the data in excel in to different tables and use them.


could you please suggest what is the best way? and how we can use as batches in the loops to avoid timeout? Appreciate your help here...

View solution in original post

@creativeopinion thanks a lot for your help and appreciate your guidelines for beginners, i finally achived it and found that the main cause for "File with ID missing in the sharepoint folder" is due to many running flows from long time in my "Run History", which it seems causing missing file error.


Secondly as suggested by you I batch them update only current year files by using the filter query expression in Get file properties: 

Created ge '2023-01-01T00:00:00Z'


Below screen shot of the final flow, now it is running in just 25 seconds. thanks for the help.




View solution in original post

Super User
Super User

There are two ways to approach this:


If you are using a Filter Array on the Get files (properties only) action, I would recommend pulling that action outside of the Apply to Each loop. Otherwise you'll be unnecessarily running that action each time you loop through a row in your spreadsheet. 


Run the action once before the Apply to Each loop and filter the results.



To return the ID, you will need to use an expression.


Alternatively, you can remove the Filter Array action and use a Filter Query in the Get files (properties only) action. This option will only work if you have an exact match (eg. eq). 


For the file name, you need to use this Filter Query:

FileLeafRef eq '[Candidate].extension'



To return the ID number you will need to use an expression:



If I helped you solve your problem—please mark my post as a solution .
Consider giving me a 👍 if you liked my response!

👉 Watch my tutorials on YouTube
👉 Tips and Tricks on TikTok



Thanks for your kind information and appreciate your time here...


I tried both solutions suggested by you, 


Soln 1:

Getting error as ID is not int type as expected in "update file properties". The main issue i am struggling is i need to update Comments column in the sharepoint dir for matching name files: kindly refer below screenshots, kindly suggest...








Soln 2:


The expression you have mentioned i used as is, do i need to mention the exact extension as .pdf or .dpc? because, the sharepoint dir i am working with has .pdf, .doc .txt and .docx files.


I tried below approach, flow ran successfully but condition results false even though there are matching names, i suspect the expression " FileLeafRef eq '[Candidate].extension' " is not working as expected, please suggest.







Test Result:






Matching file in folder & Excel: here file extensions are different (PDF, DDOC, DOCX, eml and TXT)







Thanks for your help....










This part of your flow is incorrect, you need to insert an expression, what you have here is just a string of text. 



In the Compose action you need to click on the Expression tab. 



The output of the expression should be an ID number.


Yes i added as an expression this time, but still no luck...







Can you upload a screenshot of your Filter Array action? 


It doesn't seem to be returning any results. 

here is the filter array screen shot:




Here i highlighted expression of the compose as well




The Compose - File ID expression is not working in your instance because in my flow I was filtering out a single item from the Get Items action. However, you are using a Filter Array action.


Your flow has to be adjusted to account for that fact that you are returning multiple items instead of one. 


Before you can even tackle that you need to troubleshoot why your Filter Array action isn't returning any items. 


In order to troubleshoot. I would recommend adding a Compose action above the Filter Array action to store the Candidate value.


Remove the Compose - File ID action all together. You'll need to take a different approach anyway. 


The Filter Array action, is checking to see if the Name values from the the Get Files (properties only) action contains the Candidate value.


Run a test to see the Filter Array action is returning any results for any of your Excel rows. If not, the Filter Array action needs to be adjusted.

Ok after checking what i understood is when we select output (for filter array) from "List row present in a table" (Excel) for the apply to each loop, ID filter array will not return any thing, how ever if i nest this loop in another apply to each loop with "Get file (properties only)"(Sharepoint folder), then compose will get ID, but it wont work for comparing excel column when we select Candidate column to compare.


So i changed my approach, now my below approach is working fine, but the loop is getting timed out, may be i am adding too much nested loop, or might be a bad approach, could you please suggest??


New approach:

I am working on the Doc files first, docx next and then pdf, so i have 2 more same loops for docx and pdf.





Your approach above will be inefficient when you have a lot of files to loop through. By using an apply to each loop and a condition to check for the files that match each candidate name in your spreadsheet you are looping through all your files to check for files that match. 


Instead you need to use the Filter Array action to return the appropriate information to Filter out the files so that you can then update the filtered files properties. 


Can you please run these actions in your flow again?



I would also like you to add an additional compose action above the Filter Array action to hold the Candidate name. 


Upload a screenshot of the Compose Action Output and Filter Array action.

Here are the screen shots: now i found that the files are 


Failed (Candidate not matching sharepoint Name loop no 21):




Passed (Candidate matching Sharepoint Name loop no 20): this row successfully updated in share point.




Why is the candidate on loop 21 not matching? Are there any files that match? Is there an extra space in the excel cell that has the candidate name?

The excel has list of latest candidate names and the share point has all candidate's files from past few years, so many old file names may not match the excel candidate name, there is no extra space in the excel cell.


I just observed that filter array body is with all sharepoint files data when the loop is at no match candidate name, if it matches any candidate name, it will have only matching file properties data in the body, is this the right behavior?


Just want to uppdate you, it is updating all matching files with correct comments though, but it is throughing the error for non matching files.



Okay perfect. You just need to add a condition after the Filter Array action. Check for the length returned from the Filter Array action with an expression.

length([filter array output here])

If the length is equal to 0 (means no matching files returned), do nothing. 


Move the Compose ID and Update Files Properties actions to the NO branch.




Awesome yes this ran successfully....!! let me apply this to larger data to my actual folders and let you know the results...




After adding large data (823 X 10 rows/column table in excel, and 1300 files in share point), the flow is timed out at 10minutes as below... 


Should we process it in batches?




Have you tried turning on the concurrency control in the Apply to Each action?

Yes i turned on the concurrency control and set the degree of parallelism to 50, but still it is timing out at 9 or 10 min




What if you added a Select action to your flow after the List Rows Present in a table action. Use this to only select the values from your table that you need. For example, if you only need the candidate name it would look like this:



If you need a few other columns, then you can map a key to a column like this:


Hope this helps!

Then in the Apply to each action, you would loop through the Select action results instead of the Values from the List Rows present in a table action.



Hope this helps.

Helpful resources


Take a short Community User Survey | Help us make your experience better!

To ensure that we are providing the best possible experience for Community members, we want to hear from you!    We value your feedback! As part of our commitment to enhancing your experience, we invite you to participate in a brief 15-question survey. Your insights will help us improve our services and better serve the community.    👉Community User Survey    Thank you for being an essential part of our community!    Power Platform Engagement Team  

Tuesday Tip | How to Get Community Support

It's time for another Tuesday Tip, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.       This Week: All About Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start.   Community Support is part of every one of our communities, accessible to all our community members.   Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most. Power Apps: Power Automate: Power Pages: Copilot Studio:   Community Support Form If you need more assistance, you can reach out to the Community Team via the Community support form. Choose the type of support you require and fill in the form accordingly. We will respond to you promptly.    Thank you for being an active part of our community. Your contributions make a difference!   Best Regards, The Community Management Team

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!    

Calling all User Group Leaders and Super Users! Mark Your Calendars for the next Community Ambassador Call on May 9th!

This month's Community Ambassador call is on May 9th at 9a & 3p PDT. Please keep an eye out in your private messages and Teams channels for your invitation. There are lots of exciting updates coming to the Community, and we have some exclusive opportunities to share with you! As always, we'll also review regular updates for User Groups, Super Users, and share general information about what's going on in the Community.     Be sure to register & we hope to see all of you there!

April 2024 Community Newsletter

We're pleased to share the April Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzDeenujialexander2523ragavanrajanLaurensMManishSolankiMattJimisonLucas001AmikcapuanodanilostephenrobertOliverRodriguestimlAndrewJManikandanSFubarmmbr1606VishnuReddy1997theMacResolutionsVishalJhaveriVictorIvanidzejsrandhawahagrua33ikExpiscornovusFGuerrero1PowerAddictgulshankhuranaANBExpiscornovusprathyooSpongYeNived_Nambiardeeksha15795apangelesGochixgrantjenkinsvasu24Mfon   LATEST NEWS   Business Applications Launch Event - On Demand In case you missed the Business Applications Launch Event, you can now catch up on all the announcements and watch the entire event on-demand inside Charles Lamanna's latest cloud blog.   This is your one stop shop for all the latest Copilot features across Power Platform and #Dynamics365, including first-hand looks at how companies such as Lenovo, Sonepar, Ford Motor Company, Omnicom and more are using these new capabilities in transformative ways. Click the image below to watch today!   Power Platform Community Conference 2024 is here! It's time to look forward to the next installment of the Power Platform Community Conference, which takes place this year on 18-20th September 2024 at the MGM Grand in Las Vegas!   Come and be inspired by Microsoft senior thought leaders and the engineers behind the #PowerPlatform, with Charles Lamanna, Sangya Singh, Ryan Cunningham, Kim Manis, Nirav Shah, Omar Aftab and Leon Welicki already confirmed to speak. You'll also be able to learn from industry experts and Microsoft MVPs who are dedicated to bridging the gap between humanity and technology. These include the likes of Lisa Crosbie, Victor Dantas, Kristine Kolodziejski, David Yack, Daniel Christian, Miguel Félix, and Mats Necker, with many more to be announced over the coming weeks.   Click here to watch our brand-new sizzle reel for #PPCC24 or click the image below to find out more about registration. See you in Vegas!       Power Up Program Announces New Video-Based Learning Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram. These include a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the image below to find out more!   UPCOMING EVENTS Microsoft Build - Seattle and Online - 21-23rd May 2024 Taking place on 21-23rd May 2024 both online and in Seattle, this is the perfect event to learn more about low code development, creating copilots, cloud platforms, and so much more to help you unleash the power of AI.   There's a serious wealth of talent speaking across the three days, including the likes of Satya Nadella, Amanda K. Silver, Scott Guthrie, Sarah Bird, Charles Lamanna, Miti J., Kevin Scott, Asha Sharma, Rajesh Jha, Arun Ulag, Clay Wesener, and many more.   And don't worry if you can't make it to Seattle, the event will be online and totally free to join. Click the image below to register for #MSBuild today!   European Collab Summit - Germany - 14-16th May 2024 The clock is counting down to the amazing European Collaboration Summit, which takes place in Germany May 14-16, 2024. #CollabSummit2024 is designed to provide cutting-edge insights and best practices into Power Platform, Microsoft 365, Teams, Viva, and so much more. There's a whole host of experts speakers across the three-day event, including the likes of Vesa Juvonen, Laurie Pottmeyer, Dan Holme, Mark Kashman, Dona Sarkar, Gavin Barron, Emily Mancini, Martina Grom, Ahmad Najjar, Liz Sundet, Nikki Chapple, Sara Fennah, Seb Matthews, Tobias Martin, Zoe Wilson, Fabian Williams, and many more.   Click the image below to find out more about #ECS2024 and register today!     Microsoft 365 & Power Platform Conference - Seattle - 3-7th June If you're looking to turbo boost your Power Platform skills this year, why not take a look at everything TechCon365 has to offer at the Seattle Convention Center on June 3-7, 2024.   This amazing 3-day conference (with 2 optional days of workshops) offers over 130 sessions across multiple tracks, alongside 25 workshops presented by Power Platform, Microsoft 365, Microsoft Teams, Viva, Azure, Copilot and AI experts. There's a great array of speakers, including the likes of Nirav Shah, Naomi Moneypenny, Jason Himmelstein, Heather Cook, Karuana Gatimu, Mark Kashman, Michelle Gilbert, Taiki Y., Kristi K., Nate Chamberlain, Julie Koesmarno, Daniel Glenn, Sarah Haase, Marc Windle, Amit Vasu, Joanne C Klein, Agnes Molnar, and many more.   Click the image below for more #Techcon365 intel and register today!     For more events, click the image below to visit the Microsoft Community Days website.      

Tuesday Tip | Update Your Community Profile Today!

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   We're excited to announce that updating your community profile has never been easier! Keeping your profile up to date is essential for staying connected and engaged with the community.   Check out the following Support Articles with these topics: Accessing Your Community ProfileRetrieving Your Profile URLUpdating Your Community Profile Time ZoneChanging Your Community Profile Picture (Avatar)Setting Your Date Display Preferences Click on your community link for more information: Power Apps, Power Automate, Power Pages, Copilot Studio   Thank you for being an active part of our community. Your contributions make a difference! Best Regards, The Community Management Team

Users online (3,302)