cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
ericshufro
Helper I
Helper I

Building a flow to export a SharePoint List to CSV and send emails - Issue - JSON present the CSV due to multiple choice items.

Hello.

 

I am brand new to Power Automate and am having trouble generating CSV file content from SharePoint lists where fields contain multiple choices; or the names of people selected from Active Directory.  The resulting file contains JSON in each column instead of the multiple choice text items separated by commas.  How do I solve this issue?


See below drawing.

 

Thank you in advance,

 

-Eric

 

The general idea is to build:

SharePoint List Export and Email Concept.png

6 REPLIES 6
v-duann-msft
Community Support
Community Support

Hi @ericshufro 

 

Thank you for posting.

 

According to your description, you would like to export SharePoint list to csv file. But currently failed due to multi-select column existing. If any misunderstanding, please kindly let me know.

 

If that’s the case, we need to use variable to append each selection into a string to achieve your purpose.

 

I created a list only contains few columns for your reference. I enabled multi-select feature for people and system choice column as below.

v-duann-msft_0-1620793482087.png

 

Flow overview:

v-duann-msft_1-1620793482095.png

 

Flow in detail:

v-duann-msft_2-1620793482098.png

 

In 'apply to each 2'

v-duann-msft_3-1620793482101.png

 

Add ‘update item’ action to save people display names as string into a text column.

v-duann-msft_4-1620793482105.png

 

Use ‘get items 2’ to retrieve updated list. 

Expression(Only works for multi-choice column): xpath(xml(json(concat('{"root":{"choices":', item()?['SupportSystem'] , '}}'))), '/root/choices/Value/text()')

v-duann-msft_5-1620793482110.png

 

After running the flow, I’m able to generate CSV as below:

v-duann-msft_6-1620793482112.png

 

Updated list:

v-duann-msft_7-1620793482114.png

 

New CSV file:

v-duann-msft_8-1620793482115.png

 

Hope the content above may help you.

 

Best regards,

Anna

This is very helpful.  Some of the data returned by getitems includes multi-line text fields.  These fields contain HTML along with the provided text in the list.  How can i strip off the HTML so that it is not included in the csv?  Thanks, -Eric

Additionally, how do i 'update' the file if it already exists.  Using Create File will fail if the file exists.  I would like to update it to a new version instead of first deleting it (which invalidates past links) and recreating it.  Thanks, -Eric

ericshufro
Helper I
Helper I

Instead of writing back the comma delimited people picker display names to a List field (as shown above), can we instead write it to an array variable?  I have been trying all day with limited success.  Please try creating a people column, populating it with several entries, and then using an array to populate the comma delimited display names in to the csv?  Thanks. -e

Hi @ericshufro 

 

Thank you for update.

 

1.How do i 'update' the file if it already exists

Actually, the first four columns are the main menu. The last 'peopleupdated' text column is additional column which is used to temp store persons' display name as string. So, from your end, I believe you can manually create one more column which functions as the same.

v-duann-msft_0-1620894150294.png

 

2.Can we instead write it to an array variable?

This is my original idea too. But while testing, I encountered duplicate issue and can't figure it out. After many attempts, I finally determine to use current method instead.

 

How can i strip off the HTML so that it is not included in the csv?

For this part, I'm still testing and if it's feasible, I will post the solution asap.

 

Thank you very much for reading my content. Hope it helps. 😀

 

Best regards,

Anna

Thanks for the reply Anna.

 

When i said update, i meant replace the file in SharePoint.  At the moment, if the file exists in SharePoint, an error will occur.  Locally, I am deleting the file and then creating the file.  I would rather create a new version, 'update' the file in SharePoint.

 

I removed the HTML by disabling rich text for the multi-line and single line text fields.  Couldn't figure out a better way and it was easy since rich text wasnt required.

 

One challenge with updating the content of the List to store the DisplayName(s) is that there are other 'required' fields that must also be updated.  For the choice fields, one cannot select from dynamic content; at least the current value of the form is not suggested and therefore updating the record with the display names isnt yet plausible.

 

On my end, I have a list of suppliers and I would like to customize the email send to each supplier.  I could do this as a CSV for each (stored in memory, not written to SharePoint), or as an HTML table in each email.  

Helpful resources

Announcements

Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (4,619)