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Calculate remaining budget on Sharepoint Lists via Power Automate Flow

Hello everyone,


I have a flow which is;


It's created for approving expense request & changing its status. However, I also need to calculate remaining budget and see it right after approve every request. If I reject it, it should be the same amount. I couldn't figure out what kind of a new step solve my problem. May you help me?


Thank you 😊

Community Support
Community Support

Hello BAT,

I read your description, but I reckon the follow-up action should be carried out according to your business logic. Since your trigger is 'when an item is created' in Sharepoint, after the budget item is approved, we usually use a hardcode total budget value minus the approve budget value and then store it in the sharepoint item field .

But these processes are different for different business needs, mainly depends on how you need to calculate the total budget and each budget item

Best Regards,
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
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Hello @Johnnyg ,


Actually, all I need is "we usually use a hardcode total budget value minus the approve budget value and then store it in the Sharepoint item field ." providing it. I want the payment that I approve to be taken out of the budget always. First time, I opened ticket in SharePoint community but they conducted me to Power Automate community. If you share your hardcode or settings in SharePoint to calculate remaining budget after every payments, I would be grateful.


Thank you for your interest,


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