cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
fsvelim1
Frequent Visitor

Capture version of Document Set using Power Automate Flow

Is there already some solution how to "Capture version" of the Document Set using the Power Automate Flow.

Function to Capture the version is there for some time (at least 3 years), but not to activate it automatically using a Flow.

fsvelim1_0-1699965056582.png

To avoid some misunderstandings, I am talking about a function on Document Set in Library, which makes a snapshot of the whole Document Set, including all documents inside. Everybody can see the original content of the Document Set and the original version of the documents. I do not need to get version number or such. Just activate the automatic function as when I would choose it from menu.

I saw some workarround solution using HTTP request to Microsoft Graph Beta, but that will not solve my problem, as I can not use web HTTP requests. I can use standard flow functions or HTTP request to Sharepoint API.

Thank you very much.

 

Milos

1 ACCEPTED SOLUTION

Accepted Solutions

@fsvelim1 thank you for the link.

 

If you use "Send an HTTP request to SharePoint" you will be able to create a documentSetVersion.

 

Create a documentSetVersion with a POST http request to SharePointCreate a documentSetVersion with a POST http request to SharePoint

 

This is a POST type http request.

 

The Uri used:

_api/v2.1/sites/{HostName}/lists/{ListId}/items/{ItemId}/documentSetVersions

The Body Used:

{
  "comment": "put your comments about the version here",
  "shouldCaptureMinorVersion": false
}

 

When the flow is run the uri will look something like this:

_api/v2.1/sites/sunmc.sharepoint.com/lists/db3c3205-899b-4713-a6a5-58915927df57/items/22/documentSetVersions

 

You will have to get the HostName and ListId through other HTTP requests. You can get the ItemId with a "Get Folder Metadata" action. To keep it simple I just wanted to show how the new document set version is created.

View solution in original post

8 REPLIES 8
wskinnermctc
Super User
Super User

If you can use the HTTP Request to SharePoint, then you would be able to use that Graph call. It just might take some adjustment of the URI. See the Link

SharePoint REST operations via the Microsoft Graph REST API

 

Can you add the link to where you saw someone using the Microsoft Graph Beta?

fsvelim1
Frequent Visitor

@fsvelim1 thank you for the link.

 

If you use "Send an HTTP request to SharePoint" you will be able to create a documentSetVersion.

 

Create a documentSetVersion with a POST http request to SharePointCreate a documentSetVersion with a POST http request to SharePoint

 

This is a POST type http request.

 

The Uri used:

_api/v2.1/sites/{HostName}/lists/{ListId}/items/{ItemId}/documentSetVersions

The Body Used:

{
  "comment": "put your comments about the version here",
  "shouldCaptureMinorVersion": false
}

 

When the flow is run the uri will look something like this:

_api/v2.1/sites/sunmc.sharepoint.com/lists/db3c3205-899b-4713-a6a5-58915927df57/items/22/documentSetVersions

 

You will have to get the HostName and ListId through other HTTP requests. You can get the ItemId with a "Get Folder Metadata" action. To keep it simple I just wanted to show how the new document set version is created.

fsvelim1
Frequent Visitor

Thank you very much. I did try some calls before, but not successful. Will try this and let you know about the result. Have a nice day.

fsvelim1
Frequent Visitor

Or maybe a question. In the uri you refer to /lists/, but in fact this is a library, not list. How to deal with that?

A document library is a list. It is just a special kind of list. And Files are special kinds of List Items.

 

So when you create a Document Library, you are creating a List and a Folder. The List is where all of the data is stored. The folder is what holds the files.

 

A Document Library will have a UniqueId for the Folder and separate UniqueId for the List. Just like each File will have a UniqueId for that file but also a separate List ItemId.

 

SharePoint List Template Types

 

I'm really simplifying how it works. But your Document Library has a ListId.

fsvelim1
Frequent Visitor

Thank you very much for your help. This really works. I very appreciate your detail explanation and example.

Hi @wskinnermctc ,

 

Thanks for show how to do this. I was going down the MS Graph way, but Power Automate didn't seem to like it.

 

One question: Is there a way to add properties that may have changed? 

 

Like these...

document set properties exampledocument set properties example

 

Have great day!!

 

-Monty

Helpful resources

Announcements

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started: https://aka.ms/CS_Copilot_Cookbook_Gallery   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (1,530)