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CL99
Regular Visitor

Check if Choice Value field in sharepoint has any value and set checkbox in same list to true or false

Good Afternoon,

I am playing around with Power Automate and was hoping someone could help get me pointed in the right direction.

 

I'm trying to figure out how to construct a flow that will check an entire SharePoint list upon manual run (Id like to manually press a button and have it run),

 

(Field names changed)

 

If a choice value field has *ANY* value listed within it, then it will mark a check box in a different column (same list) as TRUE/YES, while if the value is empty/null the check box will be marked as FALSE/NO. Below is an example of the logic I am trying to achieve. 

 

IF [Birthdate(choice value field)] !isblank, 

[Birthday-Available(checkbox)]= True

\else\

[Birthday-Available(checkbox )] = False

 

Does anyone know of any other previous solutions that I could look at that might help me get pointed in the right direction? I am completely new to power apps and wouldn't know where to start. 

 

Thanks!

 

1 ACCEPTED SOLUTION

Accepted Solutions
Nived_Nambiar
Super User
Super User

Hi @CL99 

 

For demo purposes, i have created a list like this 

 

Nived_Nambiar_0-1683596795761.png

 

if the Birthchoices is having any value, it should mark Birthday as Yes (as Birthday is Yes/No column) else mark it as No. 

 

Flow used for this case is 

 

Step 1: get the items from list 2 using get items 

Nived_Nambiar_1-1683596887905.png

 

Step 2: loop through items from step 1 using apply to each action and use a condition to check whether the BirthChoice Column is filled or not ?

Nived_Nambiar_2-1683597042305.png

 

If condition is True, then in Yes Branch, use update item to update the Birthday column of item as No 

if condition is False, then in No branch use update item to update the Birthday column as Yes

 

Nived_Nambiar_3-1683597160518.png

 

 

Hope this helps

 

Mark it as solution and like this post if it resolves your query 🙂

 

 

 

View solution in original post

8 REPLIES 8
Nived_Nambiar
Super User
Super User

Hi @CL99 

 

For demo purposes, i have created a list like this 

 

Nived_Nambiar_0-1683596795761.png

 

if the Birthchoices is having any value, it should mark Birthday as Yes (as Birthday is Yes/No column) else mark it as No. 

 

Flow used for this case is 

 

Step 1: get the items from list 2 using get items 

Nived_Nambiar_1-1683596887905.png

 

Step 2: loop through items from step 1 using apply to each action and use a condition to check whether the BirthChoice Column is filled or not ?

Nived_Nambiar_2-1683597042305.png

 

If condition is True, then in Yes Branch, use update item to update the Birthday column of item as No 

if condition is False, then in No branch use update item to update the Birthday column as Yes

 

Nived_Nambiar_3-1683597160518.png

 

 

Hope this helps

 

Mark it as solution and like this post if it resolves your query 🙂

 

 

 

CL99
Regular Visitor

Nived, I will try this out first thing in the morning and will get back to you. I appreciate you taking the time to reply!

CL99
Regular Visitor

Hi Nived, If I leave the other fields (required and non required fields) that I do not want to be updated as empty in my flow will they be updated to an empty state or will they be left alone? How would I check if the column is empty and not null? 

Nived_Nambiar
Super User
Super User

Hi @CL99 

 

you need to fill the required field like Title, ID etc just put the same value as earlier (as i have done).

 

There is no need to fill other non-required fields which does not need to be updated, if you leave it as empty, it will still have original value 🙂

 

CL99
Regular Visitor

Thanks Nived for your help!

For the IF condition, I'd like to check if there is an empty value or if its null - we've covered the null portion and I've added another row that uses the "empty" function but I get an error.

Any suggestions? I've been trying to find documentation on the function but I come up with nothing.

CL99_1-1683645837597.png

 

 

Nived_Nambiar
Super User
Super User

Hi @CL99 

 

empty function which you are using checks whether an variable passed to it is empty or not , will give true as output if it is empty else false.

 

something like this u have to try in condition

 

Nived_Nambiar_0-1683647876526.png

 

empty(items('Apply_to_each_2')?['BirthChoices/Value'])
 
Hope it helps 
 
Nived_Nambiar
Super User
Super User

Hi @CL99 

 

if your issue is resolved kindly mark the appropriate answer as solution so that it could help others in future 🙂

 

Hi Nived,

Im still trying to tweak the conditional block as all I get back is TRUE even when the column is empty/null or populated. I will mark complete and will provide my tweaks once complete 🙂 thanks! 

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