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Jayautex
Frequent Visitor

Check item's status from multiple lists

Hi everyone

Hopefully someone can point me in the right direction.

 

We have a main list where users can create a new form/item and within that item, they can assign tasks.

Once tasks are assigned, a new item is created on a different list (6 different task lists) assigned with the same ID as the item on the main list.

 

The requirement is to check all the tasks that are part of the created item have changed to "Completed" and send an email to the creator of the item on the main list.

 

How would I tackle this? Not even sure what trigger I would use. I was thinking of creating multiple flows for each of the task list. But there's got to be a better way.

Thanks in advance!

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v-litu-msft
Community Support
Community Support

Hi @Jayautex,

 

May be this blog create by john liu could help you with it:

Microsoft Flow: SharePoint Trigger on specific fields changed via SP HTTP Request — John Liu .NET

 

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

View solution in original post

3 REPLIES 3
v-litu-msft
Community Support
Community Support

Hi @Jayautex,

 

It's unfortunate that there is no trigger that could tackle a task assign.

There is only the trigger when When a task is assigned to me:

https://docs.microsoft.com/en-us/connectors/planner/#triggers 

Screenshot 2020-12-07 135641.jpg

 

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

Hi @v-litu-msft 

 

It's not a task planner. What I meant by task is a new item on a different list.

 

I'll see if I can walk this through

Here is the Main List - users create an item

Jayautex_0-1607366784402.png

 

After user creates an item, they can edit the item and add a "task", which is given the same ID as the main list

Jayautex_1-1607366925256.png

 

Once this task is created, it gets added to a different list.

Jayautex_2-1607367182365.png

 

Hope that made sense.

 

 

v-litu-msft
Community Support
Community Support

Hi @Jayautex,

 

May be this blog create by john liu could help you with it:

Microsoft Flow: SharePoint Trigger on specific fields changed via SP HTTP Request — John Liu .NET

 

Best Regards,
Community Support Team _ Lin Tu
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

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