Hello,
I’m using “GET” to capture all list items that have a ‘canceled’ status. Then adding a “Send HTTP Request to SharePoint” to capture the associated list comments, for those items. When my FLOW runs, it only outputs the items that actually have comments and ignores the other canceled items. I wish to send an email containing ALL canceled items with their associated comments and display N/A, if no comments exist. Can someone please advise what steps I might be missing here and how I need to adjust my FLOW? I’m very new to Power Automate, so any assistance, especially with screen shots is appreciated.
Thank you,
MKT
Solved! Go to Solution.
Here is a flow that grabs all comments for a SharePoint List and sends them as an email.
The body of the email consists of the SharePoint item ID followed by the comments, if any:
Here is the high-level flow:
Staring with Get items, and initializing variables:
(2) Apply to Each loop - for each SharePoint list item, get the comments using a SharePoint REST API:
Use Send HTTP request to SharePoint to get the list item comments:
_api/web/lists/getbytitle('Managers List')/items(@{items('Apply_to_each')?['ID']})/Comments
"accept": "application/json;odata=verbose",
"content-type": "application/json;odata=verbose"
Store the comments in a compose action. Note the comments are returned as an array.
Compose action:
@{outputs('Send_an_HTTP_request_to_SharePoint')?['body/d/results']}
Now check to see if there are any comments :
length(outputs('Compose_Results'))
Yes, true condition - there are comments:
No, false condition - there are NO comments:
Finally the send mail action:
Hope this provides some guidance.
Ellis
Adding a summary screen shot of entire flow:
See the following post: Get Microsoft Lists Comments using Flow
Ellis
Thanks Ellis, I am able to get the comments. My problem is figuring out how to output items in an email that don't have comments, along with those that do.
Thanks,
MKT
Here is a flow that grabs all comments for a SharePoint List and sends them as an email.
The body of the email consists of the SharePoint item ID followed by the comments, if any:
Here is the high-level flow:
Staring with Get items, and initializing variables:
(2) Apply to Each loop - for each SharePoint list item, get the comments using a SharePoint REST API:
Use Send HTTP request to SharePoint to get the list item comments:
_api/web/lists/getbytitle('Managers List')/items(@{items('Apply_to_each')?['ID']})/Comments
"accept": "application/json;odata=verbose",
"content-type": "application/json;odata=verbose"
Store the comments in a compose action. Note the comments are returned as an array.
Compose action:
@{outputs('Send_an_HTTP_request_to_SharePoint')?['body/d/results']}
Now check to see if there are any comments :
length(outputs('Compose_Results'))
Yes, true condition - there are comments:
No, false condition - there are NO comments:
Finally the send mail action:
Hope this provides some guidance.
Ellis
Great solution! I'm running into a problem though: Comments are returned in a massive "blob" (HTML?). I tried to fix it by using a "Convert html to text" action in my flow, but got the same result...
When the "@" Mention is used, the comments return with jibberish.
This was sent to @James Shew and it comes back as @mention{0}
Thank you! That helped!
Thanks Ellis, This worked like a charm.
When I run this I get the first 100 or so list ID's comments but I have a sharepoint list with ~300 items. Seems like its only picking up the 1st page in the HTTP request. Is there a way of getting it to look at the entire list? Regards Gerry
Hi @Gezza ,
By default, the Get items action only returns 100 items.
For your case you can increase a setting called the Pagination threshold to 500:
See also:
https://alextofan.com/2019/08/22/how-to-get-more-than-5000-item-from-sharepoint-online-in-flow/
https://www.tachytelic.net/2020/04/many-ways-get-sharepoint-items-power-automate/
Ellis
THanks again Ellis,
Changed the Get Items>Top Count to 5000.
Now picks up all items
Champion!
Cheers Gerry
PS Also changed the pagination settings for get items to pagination on and threshold 5000.
@ekarim2020 - Good Morning, I am having some issues with using this as I'm new to Automate and feel this is way too complicated beyond my expertise - I only have a grasp of basic basics.
Do you have any scope code I could copy and paste into my clipboard in Automate please and just tweak this to my Microsoft List and use it to extract the comments?
Sorry this is beyond cheeky! 🙂
Hi @pigsinblankets ,
The solutions in this post do use some advanced concepts ☹️. There isn't going to be a general template or code that can simply be copied and pasted. You will need to know how to enter expressions and basic JSON knowledge.
Please create a brand new post for your specific issue and we can take a look. Please include describe what you are trying to achieve and post any screen shots of the current flow you are working on and where you are stuck.
Regards,
Ellis
Hi @ekarim2020,
I believe I've copied your flow exactly with some changes to the HTTP request to match my site and list and testing posting comments to a channel in teams. Screenshot below:
The flow can't seem to get past the condition and throw this error
Error: Action 'Condition' failed
Error Details: Unable to process template language expressions for action 'Condition' at line '0' and column '0': 'The template language function 'length' expects its parameter to be an array or a string. The provided value is of type 'Null'. Please see https://aka.ms/logicexpressions#length for usage details.'.
Screenshot below:
Any ideas?
Hi @ChristianDias ,
Please show the expression and runtime output of the Compose Results action.
Ellis
Hi @ekarim2020, thank you for this. I been looking everywhere for this kind of solution. I'm fairly new to Power Automate. Can you please share a flow of how to retrieve comments for a single list item in this same friendly format?
Hi @mguzmanBSC_2023 ,
To get a single list item's comments:
Method: GET
Uri: _api/web/lists/getbytitle('<list name>')/items(<item-ID>)/Comments
accept: application/json;odata=verbose
content-type: "application/json;odata=verbose
outputs('Send_an_HTTP_request_to_SharePoint')?['body']['d']['results']
"Name": item()['author']['name']
"Date": formatdateTime(item()?['createdDate'], 'dd MMM yy')
"Text": item()?['text']
Sample runtime output:
Ellis
____________________________________
If I have answered your question, please mark the post as ☑️ Solved.
If you like my response, please give it a Thumbs Up.
My Blog Site
Thank you @ekarim2020 . This works great. The step-by-step instructions are extremely helpful. But how do I get it into the body of an email, similar to the flow from your initial response? I have a flow that retrieves the data from a single list item, composing an HTML, then converting to PDF. I would like to capture the comments associated with the list item in this nice format.
A new month means it's time to celebrate and welcome the new user groups that have joined our community. We are excited to announce that we have more than 8 New Groups, which is no surprise after the amazing Microsoft Power Platform Conference. This month, we are breaking them out by the different community categories. If your group is listed here, give this post a kudo so we can celebrate with you! Don't forget to take a look at the many events happening near you or virtually! It's a great time of year to connect and engage with User Groups both locally and online. Please Welcome Our NEW User Groups Power Platform: PowerIT User Group: Nottingham Power Platform User Group: Bergen Power Platform User Group: Danmark Nashville Power Platform User Group Microsoft Ambassador Program y Mujer Latina Technolochicas NCWIT Community Copilot Studio: Copilot User Group Italia Dynamics365: Dynamics User Group AdriaticDynamic 365 Azerbaijan December User Group Events 01 Dec 2023 Aprendiendo Desarrollo web, creando mi primer power app y power page. 01 Dec 2023 Q4 Hybrid Philadelphia Dynamics 365 & Power Platform User Group Meeting05 Dec 2023APAC Dynamics 365 FastTrack Bootcamp - BI and Analytics07 Dec 2023Bay Area Power Platform Meetup: Learn, Share, and Connect07 Dec 2023Indiana D365/AX December User Group Meeting07 Dec 2023Dynamics User Group Meeting: Houston09 Dec 2023 December '23 - NEW Power Apps User Group Meeting - Online 12 Dec 2023December Cleveland Power Platform User Group Meeting12 Dec 2023 RW2 Data Stewardship Open Forum Discussion 13 Dec 2023 Black Country Power Platform User Group - December 2023 - West Midlands
Our ongoing BACK TO BASICS: TUESDAY TIP series dedicated to helping both new members and seasoned veterans of our community learn and grow reached a milestone ten posts! We're excited to present this "one stop" post for each of our #TuesdayTips, making it easier to find what you're looking for and help you understand the community: from ranking and badges to profile avatars, from being a Super User to blogging in the community, and so much more. Thank you for your incredible support for this series--we are so glad it was able to help so many of you navigate your community experience. Back to Basics Tuesday Tip #1: All About Your Community Account Find out the basics of your community account. Whether it's changing your username, updating an email address, understanding GDPR, or customizing your profile, this is the place to begin. ○ Power Apps ○ Power Automate ○ Power Pages ○ Copilot Studio Back to Basics Tuesday Tip #2: All About Community Ranks Have you ever wondered how your fellow community members earn the different ranks available? What is the difference between an Advocate and a Helper, a Solution Sage and a Community Champion? In this #TuesdayTip, we share the secrets and tips to help YOU keep your ranking growing--and why it's so important to our communities. ○ Power Apps ○ Power Automate ○ Power Pages ○ Copilot Studio Back to Basics Tuesday Tip #3: Contributing to the Community If you need to understand how subscriptions or notifications work, how to use search to find the answers you're looking for, or editing your posts, this is the place to start. With these handy tips, you'll find what you're looking for, ask some great questions, and format your posts perfectly! ○ Power Apps ○ Power Automate ○ Power Pages ○ Copilot Studio Back to Basics Tuesday Tip #4: What is a Super User? Have you ever been exploring the community and come across a user with this unique icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they are consistently helpful with everything from solutions to flagging spam, offering insight on the community, and so much more! Find out more in this #TuesdayTip. ○ Power Apps ○ Power Automate ○ Power Pages ○ Copilot Studio Back to Basics Tuesday Tip #5: How to Become a Community Blog Author We want YOU to be part of the community blog! Sharing your knowledge of Power Platform is an essential part of our community! By sharing what you know and have learned with the community in the Power Platform in the community blog, you help us create a more engaged and informed community, better equipped to tackle complex challenges. To get started with blogging across the Power Platform communities, please visit the following links. ○ Power Apps ○ Power Automate ○ Power Pages ○ Copilot Studio Back to Basics Tuesday Tip #6 All About Community User Groups Being part of, starting, or leading a User Group can have many great benefits for our community members who want to learn, share, and connect with others who are interested in the Microsoft Power Platform and the low-code revolution. Don't wait. Get involved with (or maybe even start) a User Group today--just follow the tips below to get started. ○ Power Apps ○ Power Automate ○ Power Pages ○ Copilot Studio Back to Basics Tuesday Tip #7: Resources for User Groups Once you've launched your Community User Group, we are excited to have many resources available that can help you lead, engage, and grow your User Group! Whether it's access to the Microsoft Community Tenant for User Groups, help with finding speakers for your User Group meetings (both local and virtual speakers), and even finding spaces to have your meetings in--check out this #TuesdayTip to get what you need! ○ Power Apps ○ Power Automate ○ Power Pages ○ Copilot Studio Back to Basics Tuesday Tip #8: All About Subscriptions and Notifications Keeping track of what you want to know and how you want to find out about it may seem confusing. This #TuesdayTip is all about your community profile's subscriptions and notifications settings. Check out the links below for clear directions and how-to's. ○ Power Apps ○ Power Automate ○ Power Pages ○ Copilot Studio Back to Basics Tuesday Tip #9: All About the Community Galleries Have you checked out the library of content in our galleries? Whether you're looking for the latest info on an upcoming event, a helpful webinar, or tips and tricks from some of our most experienced community members, our galleries are full of the latest and greatest video content for the Power Platform communities. Find out more by following the links below. ○ Power Apps ○ Power Automate ○ Power Pages ○ Copilot Studio Back to Basics Tuesday Tip #10: Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start. Community Support is part of every one of our communities, accessible to all our community members, so find out what it means for your community with our last #TuesdayTip. ○ Power Apps ○ Power Automate ○ Power Pages ○ Copilot Studio Thank you for your support for our #TuesdayTip series. We look forward to bringing you more tips and tricks to help make your community experience the best it can be!
Welcome to our November Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across the Power Platform and beyond. This month's highlights:- - Our most active community members- Microsoft Power Up Program- Microsoft Community Days website - The latest blogs and more COMMUNITY HIGHLIGHTS Check out the most active community members of the last month. These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, just get active! FLMikePstork1Nived_NambiarWarrenBelzSprongYeManishSolankiLaurensMwskinnermlcAgniusExpiscornovuscreativeopinion KatieAUinzil2kHaressh2728hafizsultan242douicmccaughanwoLucas001domliu Power Up Program Click the image below to discover more about the amazing Microsoft Power Up Program, as Reem Omar, Abbas Godhrawala, Chahine Atallah, Ruby Ruiz Brown, Juan Francisco Sánchez Enciso, Joscelyne Andrade Arévalo, Eric G. and Paulina Pałczyńska share how non-tech professionals can successfully advance into a new career path using Microsoft #PowerPlatform. To find out more about this amazing initiative, click here to apply for the program and reboot your journey into low-code app development today! Community Days - Event Website Have you checked out the Community Days website yet? Dedicated to the volunteer community organizers around the world, Community Days is the perfect place to find an event near you or add an event for wider exposure. Many thanks to Thomas Daly, Sharon Weaver, Sedat Tum, Jonathan Weaver, Manpreet Singh, David Leveille, Jason Rivera, Mike Maadarani, Rob Windsor and the team for all their hard work. Anyone can host a Community Day on any topic relevant to our industry, just click the image below to find out more. EVENT NEWS Power Platform French Summit - Paris/Virtual - 6-7th Dec It's not long now until the Power Platform French Summit, which takes place both virtually and in-person at the Microsoft France conference center in Paris on 6-7th December 2023. If you can't make it in-person, all sessions will also be broadcast on virtual networks for better distribution and accessibility. There's a fantastic array of speakers, including Jérémy LAPLAINE, Amira Beldjilali, Rémi Chambard, Erika Beaumier, Makenson Frena, Assia Boutera, Elliott Pierret, Clothilde Facon, Gilles Pommier, Marie Aubert, Antoine Herbosa, Chloé Moreau, Raphaël Senis, Rym Ben Hamida, Loïc Cimon, Joséphine Salafia, David Zoonekyndt, Aïcha Charpentier, Henry Jammes, Milene Rochard, Mehdi EL YASSIR, and many more. Click the image below for more information. LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Community Blog Power Pages Community Blog
This is the TENTH post in our ongoing series dedicated to helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we feature new content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other! This Week: All About Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start. Community Support is part of every one of our communities, accessible to all our community members. Power Apps: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pa_community_support Power Automate: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpa_community_support Power Pages: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpp_community_support Copilot Studio: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pva_community-support Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most. Community Accounts & Registration is the go-to source for any and all information related to your account here in the community. It's full of great knowledge base articles that will help you manage your community account and know what steps to take if you wish to close your account. ● Power Apps ● Power Automate ● Power Pages, ● Copilot Studio Using the Community is your source for assistance with everything from Community User Groups to FAQ's and more. If you want to know what kudos are, how badges work, how to level up your User Group or something else, you will probably find the answers here. ● Power Apps ● Power Automate ● Power Pages ● Copilot Studio Community Feedback is where you can share opportunities, concerns, or get information from the Community Engagement team. It's your best place to post a question about an issue you're having in the community, a general question you need answered. Whatever it is, visit Community Feedback to get the answers you need right away. Our team is honored to partner with you and can't wait to help you! ● Power Apps ● Power Automate ● Power Pages ● Copilot Studio
What an amazing event we had this year, as Microsoft showcased the latest advancements in how AI has the potential to reshape how customers, partners and developers strategize the future of work. Check out below some of our handpicked videos and Ignite announcements to see how Microsoft is driving real change for users and businesses across the globe. Video Highlights Click the image below to check out a selection of Ignite 2023 videos, including the "Microsoft Cloud in the era of AI" keynote from Scott Guthrie, Charles Lamanna, Arun Ulag, Sarah Bird, Rani Borkar, Eric Boyd, Erin Chapple, Ali Ghodsi, and Seth Juarez. There's also a great breakdown of the amazing Microsoft Copilot Studio with Omar Aftab, Gary Pretty, and Kendra Springer, plus exciting sessions from Rajesh Jha, Jared Spataro, Ryan Jones, Zohar Raz, and many more. Blog Announcements Microsoft Copilot presents an opportunity to reimagine the way we work—turning natural language into the most powerful productivity tool on the planet. With AI, organizations can unearth value in data across productivity tools like business applications and Microsoft 365. Click the link below to find out more. Check out the latest features in Microsoft Power Apps that will help developers create AI-infused apps faster, give administrators more control over managing thousands of Microsoft Power Platform makers at scale, and deliver better experiences to users around the world. Click the image below to find out more. Click below to discover new ways to orchestrate business processes across your organization with Copilot in Power Automate. With its user-friendly interface that offers hundreds of prebuilt drag-and-drop actions, more customers have been able to benefit from the power of automation. Discover how Microsoft Power Platform and Microsoft Dataverse are activating the strength of your enterprise data using AI, the announcement of “plugins for Microsoft Copilot for Microsoft 365”, plus two new Power Apps creator experiences using Excel and natural language. Click below to find out more about the general availability of Microsoft Fabric and the public preview of Copilot in Microsoft Fabric. With the launch of these next-generation analytics tools, you can empower your data teams to easily scale the demand on your growing business. And for the rest of all the good stuff, click the link below to visit the Microsoft Ignite 2023 "Book of News", with over ONE HUNDRED announcements across infrastructure, data, security, new tools, AI, and everything else in-between!
This is the ninth post in our series dedicated to helping the amazing members of our community--both new members and seasoned veterans--learn and grow in how to best engage in the community! Each Tuesday, we feature new content that will help you best understand the community--from ranking and badges to profile avatars, from Super Users to blogging in the community. Our hope is that this information will help each of our community members grow in their experience with Power Platform, with the community, and with each other! Today's Tip: All About the Galleries Have you checked out the library of content in our galleries? Whether you're looking for the latest info on an upcoming event, a helpful webinar, or tips and tricks from some of our most experienced community members, our galleries are full of the latest and greatest video content for the Power Platform communities. There are several different galleries in each community, but we recommend checking these out first: Community Connections & How-To Videos Hosted by members of the Power Platform Community Engagement Team and featuring community members from around the world, these helpful videos are a great way to "kick the tires" of Power Platform and find out more about your fellow community members! Check them out in Power Apps, Power Automate, Power Pages, and Copilot Studio! Webinars & Video Gallery Each community has its own unique webinars and videos highlighting some of the great work being done across the Power Platform. Watch tutorials and demos by Microsoft staff, partners, and community gurus! Check them out: Power Apps Webinars & Video Gallery Power Automate Webinars & Video Gallery Power Pages Webinars & Video Gallery Copilot Studio Webinars & Video Gallery Events Whether it's the excitement of the Microsoft Power Platform Conference, a local event near you, or one of the many other in-person and virtual connection opportunities around the world, this is the place to find out more about all the Power Platform-centered events. Power Apps Events Power Automate Events Power Pages Events Copilot Studio Events Unique Galleries to Each Community Because each area of Power Platform has its own unique features and benefits, there are areas of the galleries dedicated specifically to videos about that product. Whether it's Power Apps samples from the community or the Power Automate Cookbook highlighting unique flows, the Bot Sharing Gallery in Copilot Studio or Front-End Code Samples in Power Pages, there's a gallery for you! Check out each community's gallery today! Power Apps Gallery Power Automate Gallery Power Pages Gallery Copilot Studio Gallery
User | Count |
---|---|
56 | |
54 | |
24 | |
22 | |
21 |
User | Count |
---|---|
99 | |
66 | |
55 | |
47 | |
38 |