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Anonymous
Not applicable

Combine emails for Checkbox Forms

Good evening,

I would like to ask you for advice on managing a form checkbox with MS Flow. Basically I would like to combine the emails associated with two variables into a single email. Instead it forwards me two separate emails.

 

Alex_1990Z_0-1641409371558.png

Thanks

45 REPLIES 45
Jronash
Impactful Individual
Impactful Individual

In your original post, you were building your conditions using a REGIONE dynamic content.  Is there a reason that you are using Area now instead of REGIONE?

 

Also, in your SharePoint filter, you need to have single quotes around your dynamic content.  For example 

 

Title eq '[Elemento corre...]' 

Anonymous
Not applicable

Yes @Jronash, I am using a test form before implementing it on the main form. I changed REGION to AREA and also reclaimed the filter with title eq 'item()'. But it still has that problem.

Jronash
Impactful Individual
Impactful Individual

Can you post the run history now that you've made your changes?  Last time you posted, the Apply to Each block was being skipped because it wasn't properly associated with the Area checkbox.  Is that still the case?

Anonymous
Not applicable

yes, I posted the history. I have cleaned up with the AREA value but it keeps crashing. Do you think it can't identify the variable?

 

Alex_1990Z_0-1644045250079.png

thx

Jronash
Impactful Individual
Impactful Individual

Looks like it's failing because AREA is a string, not an array.  In the test form you are using, is AREA a checkbox field?

Anonymous
Not applicable

yes correct, don't tell me. I confirm that it is a checkbox of the FORM. But I need to select the region :(. Thx for support

Anonymous
Not applicable

hi @Jronash ,

 

sorry for the prompt, but I can't find a way to convert the [EMAIL] String to Array? In the forms I use the [Area] field, thx.

 

Regards

Jronash
Impactful Individual
Impactful Individual

I'm sorry, I don't understand what you mean.  Why do you need to convert it to an array?

Anonymous
Not applicable

Basically I have the problem in the initialization phase of the email variable. Like it doesn't like the string format. Can i fix this problem?

 

Alex_1990Z_0-1644594254929.png

 

Jronash
Impactful Individual
Impactful Individual

If you read through the error message you posted, you will see that your loop is not trying to loop over your email variable.  It's trying to loop over something else.  I can't tell what it is or why it is failing from the information you have provided.

Anonymous
Not applicable

yes you are right, in fact I have modified the variables. 

 

Cattura2.PNG

Cattura.PNG

 

Here is the new modified flow, I get stuck only on the selection of emails from Sharepoint

 

Alex_1990Z_0-1644600819554.png

 

thanks for the support

 

Jronash
Impactful Individual
Impactful Individual

You're still trying to loop over the Email variable.  That won't work because the Email variable is empty at that point in the flow.  There is no point in this process where you should loop over the Email variable.

 

You need to be looping over Region or Area, or whatever the checkbox field is from your form.

Anonymous
Not applicable

if I enter [Area] I come back to the same problem again. Which I can't seem to figure out.

 

Alex_1990Z_0-1644604988513.png

But do you think I'm missing any other steps?

Jronash
Impactful Individual
Impactful Individual

Oooookay.

 

I haven't used checkboxes with Microsoft Forms before, so I ran some tests.  And it seems that Forms returns checkbox data as an array, but then wraps it in a string.  So instead of getting a nice clean array like this:

["Option 1","Option 3"]

You get this monstrosity:

"[\"Option 1\",\"Option 3\"]"

 

This can only be a bug in Microsoft Forms - I've never seen any other platform do it this way, and there's no reason to do it this way.  Unfortunately, it makes your job a lot more difficult.

 

In order to use this in your flow, you're going to have to strip some of those special characters out of the checkbox data and then convert it to an array.  It will take a few different expressions to do this.  I worry that this flow is already far too complex for such a relatively simple task, but if you want to keep going I can write up the expressions you would need to make the conversion.

Anonymous
Not applicable

Sure, in fact it seemed strange to me, but why is it recognized when checking the flow, or do we need to make a change to that character in sharepoint? Then we can opt for an alternative flow?

Thanks

Anonymous
Not applicable

Hello, Also, can I possibly integrate a PHP form? I forgot to include this in the previous answer.

Anonymous
Not applicable

good evening @Jronash 

can we continue the script?

 

Jronash
Impactful Individual
Impactful Individual

The expression you will need to convert your Area field from a string to an array is as follows.  Put this in a Compose action.

split(substring(outputs('Get_response_details')?['body/r283454529b174d648dc15b46d7f955b0'],2,sub(length(outputs('Get_response_details')?['body/r283454529b174d648dc15b46d7f955b0']),4)), '","')

Anytime you see outputs('Get_response_details')?['body/r283454529b174d648dc15b46d7f955b0'] in that expression, you need to replace it with the Area dynamic content in your flow.

 

Then, go to your Apply to each 2 loop and set it to loop over the output from the Compose action you just created, rather than the Area field or the Email variable.

Anonymous
Not applicable

Hi @Jronash , 

thank you for your help. But I have to report to you that the flow hangs on the function: Apply to every 2.

Alex_1990Z_1-1646129661140.png

 

Alex_1990Z_0-1646129556970.png

maybe I misunderstood the string to compose?

 

split(substring(outputs('["Basilicata"]')?['["Basilicata"]'],2,sub(length(outputs('["Basilicata"]')?['["Basilicata"]']),4)), '","')

 

thanks for the support

Anonymous
Not applicable

Extract for Compose: split(substring(outputs('["Basilicata"]')?['["Basilicata"]'],2,sub(length(outputs('["Basilicata"]')?['["Basilicata"]']),4)), '","')

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