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Advocate IV
Advocate IV

Convert Name to Email Address

Does anyone have a recommendation/example of the best way to take a field from Sharepoint and convert it to an email address.  I have a field in Sharepoint where a user selects a name (choice field).   I do not want to use a Person or Group field, as I want to make it a simple choice instead of them having to type in a name.  I want to take this name and convert it to an email address for futher use in the flow.  For example:

 

Choices in Sharepoint:

Bob Ross

Dale Earnhardt

Jim Croce

Taylor Swift

 

Output for use in MS Flow:

Bob.Ross@company.com

Dale.Earnhardt@company.com

Jim.Croce@comporium.com

Taylor.Swift@comporium.com

 

 

Any thoughts?  

5 REPLIES 5
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Advocate I
Advocate I

There is probably a neater way of doing this but use a Compose action to use an IF statment for each:

 

if(equals(triggerBody()?['FIELD IN SHAREPOINT']?['Value'],'Bob Ross'), 'Bob.Ross@company.com', '')

if(equals(triggerBody()?['FIELD IN SHAREPOINT']?['Value'],'Dale Earnhardt'), 'Dale.Earnhardt@company.com', '')

if(equals(triggerBody()?['FIELD IN SHAREPOINT']?['Value'],'Jim Croce'), 'Jim.Croce@comporium.com', '')

if(equals(triggerBody()?['FIELD IN SHAREPOINT']?['Value'],'Taylor Swift'), 'Taylor.Swift@comporium.com', '')

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Community Support
Community Support

Hi @bclarkuncc,

 

You could use Expression-replace() to replace the space of the name with "." and then use the concat() function to add the domain name.

I noticed that the domain name of the user's email may be different. I suggest adding a domain tag to the user's domain name in SharePoint list. The field type can also be Choice. Image reference:

SharePoint list:

38.PNG

Flow:

Formula reference:

concat(replace(items('Apply_to_each')['employee_name']['Value'],' ','.'),'@',items('Apply_to_each')['domain']['Value'])

39.PNG

The result of this expression output is an email that can be used in other Flow actions.

40.PNG

 

Please take a try and let me know if you have any question.

 

Best Regards,

Barry

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
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Administrator
Administrator

Hello, @bclarkuncc!

Thank you for posting on the Flow Community Forum! Have you had an opportunity to apply @v-bacao-msft‘s recommendation to adapt your Flow? If yes, and you find that solution to be satisfactory, please go ahead and click “Accept as Solution” so that this thread will be marked for other users to easily identify!

Thank you for being an active member of the Flow Community!

-Gabriel
Flow Community Manager

- Gabriel
Community Manager
Power Automate | Power Virtual Agents
Super User Program Manager
Power Platform Communities
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Hello @digitech 

Would you be able to provide the same script but for flow.  Instead of pulling the data from sharepoint I would like to pull the data from a field in a form.  

 

Any help you could provide would be appreciated.

 

Thank you!

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Hi @v-bacao-msft ,

I found this thread when swarching for a way to create e-mail address out of Sharepoint list field. Great, thanks!

But, in my case it is a bit more elaborate:

  1. first name and surname are in different columns, and
  2. some first names and/or surnames contain the letters å, ä or ö.

 

How do i tweak this expression

concat(replace(items('Apply_to_each')['Fornamn'],' ','.'),'@',items('Apply_to_each')['Domain'])

 to create fornamn.efternamn@mydomain.com, from this:

Namnlös.png

Column names are Fornamn, Efternamn, Domain

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