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Helper I
Helper I

Create Flow from SharePoint list with multiple selection fields

I have a SharePoint list with the following mandatory fields where multiple selections/values are allowed:

  • Field 1 - Name of Recipient(s) - This is a person field
  • Field 2 - Manager of Receipient(s) - This is a person field
  • Field 3 - Values Demonstrated - This is a choice field (checkboxes)

I need to create a Flow when a new item is submitted that sends an email to the people in Field 1 with the people selected in Field 2 cc'd in. The selections in Field 3 need to be in the body of the email.

Each time I try to do this, it puts the 'Send an Email' action into an 'Apply to Each' control, which results in multiple emails being sent, however I only need/want one email to be sent per submission.

If I amend the fields to only allow one selection, then this works perfectly.

Is it possible to do this with multiple values? Any help would be greatly appreciated.

For reference I have attached a screenshot of the current config of the flow.For reference I have attached a screenshot of the current config of the flow.

2 ACCEPTED SOLUTIONS

Accepted Solutions
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Super User III
Super User III

Re: Create Flow from SharePoint list with multiple selection fields

Hi @Sam12, have a look at the flow below which will just send 1 email with the values selected (in my example they are A and C):

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

0-Submission.png0-SubmissionA.png0-SubmissionB.png

 

 

View solution in original post

Community Support
Community Support

Re: Create Flow from SharePoint list with multiple selection fields

Hi @Sam12 ,

 

Basically, the method provided by @RobElliott has solved your problem.

 

It should be noted that if you integrate email address, it is recommended to set the variable type to String and add a semicolon at the end of the Value.

90.PNG

Also if you need choice values separated by commas, please consider using Join action.

91.PNG92.PNG

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

2 REPLIES 2
Highlighted
Super User III
Super User III

Re: Create Flow from SharePoint list with multiple selection fields

Hi @Sam12, have a look at the flow below which will just send 1 email with the values selected (in my example they are A and C):

Rob
Los Gallardos
If I've answered your question or solved your problem, please mark this question as answered. This helps others who have the same question find a solution quickly via the forum search. If you liked my response, please consider giving it a thumbs up. Thanks.

0-Submission.png0-SubmissionA.png0-SubmissionB.png

 

 

View solution in original post

Community Support
Community Support

Re: Create Flow from SharePoint list with multiple selection fields

Hi @Sam12 ,

 

Basically, the method provided by @RobElliott has solved your problem.

 

It should be noted that if you integrate email address, it is recommended to set the variable type to String and add a semicolon at the end of the Value.

90.PNG

Also if you need choice values separated by commas, please consider using Join action.

91.PNG92.PNG

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

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