Showing results for 
Search instead for 
Did you mean: 
Not applicable

Create Large Folder "When SharePoint Item Is Created"

Hello All, 


I am attempting to create a flow in which it recognizes a new list item has been created and checks a "project ID" column to see if it doesn't equal the default "YY-MM-123" then creates a folder structure


I am having a lot of issues with this in particular It is creating the folders not in the correct places and I cannot figure out what I am doing wrong (I am only executing a small portion for testing)

See images below

Screenshot 2023-03-16 at 3.40.07 PM.png

Screenshot 2023-03-16 at 3.40.00 PM.png



Screenshot 2023-03-16 at 3.40.57 PM.png

Screenshot 2023-03-16 at 3.43.07 PM.png

You can see in the images the flow Creates the project folder but then everything after that is not right(it has even created 2 Approval folders, one of them has the communications folder in the approvals)



Can someone give me some direction on this


If the test returns true and all looks good 

The flow needs to create the folder tree in documents under a folder names 2023 Project 

Documents/2023 Projects/"new project folder"

Folder tree is as follows


Documents/2023 Projects/"Project Name" (Title from Sharepoint list item)



/Customer Cads and Data 




/Takeoff Drawings 


/Sample Drawings 




Accepted Solutions
Multi Super User
Multi Super User

Aah! I see

You are using the Title of the previous action.

What you should do consistently is to provide the same Item title in all cases.

I suggest you save the Title in a variable and use the variable all the way through.


If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications

View solution in original post

Multi Super User
Multi Super User

@Anonymous ,

Are you able to provide a screenshot of the create folder actions on the flow run page?


If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications
Not applicable

@SudeepGhatakNZ , 


Thanks for replying.    

Let me know if these are what you are looking for. 


Screenshot 2023-03-16 at 10.32.37 PM.png

Screenshot 2023-03-16 at 10.39.57 PM.png

Screenshot 2023-03-16 at 10.26.09 PM.png


If the title changing as shown in the images I provided, how do you work around that? 

Is there a way to set a variable that doesn't change from the new sharepoint list item "TITLE" that was created?


Thank you for your time and help trouble shooting my problem! 


Multi Super User
Multi Super User

Aah! I see

You are using the Title of the previous action.

What you should do consistently is to provide the same Item title in all cases.

I suggest you save the Title in a variable and use the variable all the way through.


If my suggestion helped you, please give it a Thumbs up and Mark it as a Solution so that it can benefit others in the community.
Sudeep Ghatak
Microsoft MVP, Business Applications
Not applicable

I looked up how to a var and looks like that is what solved the issue. 





Super User
Super User

@Anonymous I would build this a bit differently to what you have.


I'd have a Template folder that contained all the initial Folders and Files that each new project should start with and just copy them across when a new project is created. You can then add/remove folders and files within the Template folder whenever you want, and the next new project will copy the new structure (without having to modify the flow).


I'd also have it dynamically create the Year based on the Start Date of the Project, so when you start to get projects for the next year it will automatically create the new Year folder (again without having to modify the flow).


See full solution below.


For this example, I have the following List called Project List that contains all my projects.



I've got a folder called Projects within my Documents Library. Within there I have a folder called Template that contains all the folders/files I want new projects to start with. And each Year folder will contain the projects that start on those years.



Template Folder (couple of examples)




And in the 2023 folder, a couple of existing projects.



Within the Project Alpha project folder.





See full flow below. I'll go into each of the actions.



When an item is created triggers when a new project is created in the Project List.



I've also added a Trigger condition so that the flow will only run if the Project ID is not equal to 'YY-MM-123'.


@not(equals(triggerOutputs()?['body/ProjectID'], 'YY-MM-123'))






Create new folder will create the project folder using the Title of the project, and also the Year from the Start Date. The expression used to get the year is below. If the Year folder doesn't exist, it will create it. If it does already exist, then it will just ignore it.


formatDateTime(triggerOutputs()?['body/StartDate'], 'yyyy')

//Folder Path
Projects/@{formatDateTime(triggerOutputs()?['body/StartDate'], 'yyyy')}/@{triggerOutputs()?['body/Title']}

//If the Project Title was Project Delta and the Start Date was in 2023 we would get
Projects/2023/Project Delta




Get files (properties only) will retrieve the top-level folders and files within the Template folder. It's important that you set Include Nested Items to No. Note that Get files (properties only) returns folders and files (not just files).



We then loop through each of the top-level folders and files returned from our Template folder and check to see if the current item is a Folder or File. We check the IsFolder property to see if it's true. If it is true (it's a folder) we go into the Yes branch and use Copy folder. If it's not true (it's a file) we go into the No branch and use Copy file.



In the Yes branch we use Copy folder, which will copy the top-level folder and any sub folders/files within it. Identifier comes from Get files (properties only) and Full Path come from Create new folder.



In the No branch we use Copy file, which will copy the top-level file. Identifier comes from Get files (properties only) and Full Path come from Create new folder.



If we create a new Project in our Project List, it will create a Project Folder in the appropriate Year Folder and copy all the folders and files within our Template folder.


If the Project has a Project ID of 'YY-MM-123' the flow won't run because of the Trigger condition that we added.


See example below creating a new project.






If I've answered your question, please mark the post as Solved.
If you like my response, please consider giving it a Thumbs Up.
Not applicable

Wow Grant, this is good!

So insightful and very clear to understand


You showed me things I did not know was even possible and open my eyes to other possibilities I can accomplish with this tool


Thank you so much!

Helpful resources


Celebrating the May Super User of the Month: Laurens Martens

  @LaurensM  is an exceptional contributor to the Power Platform Community. Super Users like Laurens inspire others through their example, encouragement, and active participation. We are excited to celebrated Laurens as our Super User of the Month for May 2024.   Consistent Engagement:  He consistently engages with the community by answering forum questions, sharing insights, and providing solutions. Laurens dedication helps other users find answers and overcome challenges.   Community Expertise: As a Super User, Laurens plays a crucial role in maintaining a knowledge sharing environment. Always ensuring a positive experience for everyone.   Leadership: He shares valuable insights on community growth, engagement, and future trends. Their contributions help shape the Power Platform Community.   Congratulations, Laurens Martens, for your outstanding work! Keep inspiring others and making a difference in the community!   Keep up the fantastic work!        

Check out the Copilot Studio Cookbook today!

We are excited to announce our new Copilot Cookbook Gallery in the Copilot Studio Community. We can't wait for you to share your expertise and your experience!    Join us for an amazing opportunity where you'll be one of the first to contribute to the Copilot Cookbook—your ultimate guide to mastering Microsoft Copilot. Whether you're seeking inspiration or grappling with a challenge while crafting apps, you probably already know that Copilot Cookbook is your reliable assistant, offering a wealth of tips and tricks at your fingertips--and we want you to add your expertise. What can you "cook" up?   Click this link to get started:   Don't miss out on this exclusive opportunity to be one of the first in the Community to share your app creation journey with Copilot. We'll be announcing a Cookbook Challenge very soon and want to make sure you one of the first "cooks" in the kitchen.   Don't miss your moment--start submitting in the Copilot Cookbook Gallery today!     Thank you,  Engagement Team

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Check Out the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community.  We can't wait to see what you "cook" up!    

Welcome to the Power Automate Community

You are now a part of a fast-growing vibrant group of peers and industry experts who are here to network, share knowledge, and even have a little fun.   Now that you are a member, you can enjoy the following resources:   Welcome to the Community   News & Announcements: The is your place to get all the latest news around community events and announcements. This is where we share with the community what is going on and how to participate.  Be sure to subscribe to this board and not miss an announcement.   Get Help with Power Automate Forums: If you're looking for support with any part of Power Automate, our forums are the place to go. From General Power Automate forums to Using Connectors, Building Flows and Using Flows.  You will find thousands of technical professionals, and Super Users with years of experience who are ready and eager to answer your questions. You now have the ability to post, reply and give "kudos" on the Power Automate community forums. Make sure you conduct a quick search before creating a new post because your question may have already been asked and answered. Galleries: The galleries are full of content and can assist you with information on creating a flow in our Webinars and Video Gallery, and the ability to share the flows you have created in the Power Automate Cookbook.  Stay connected with the Community Connections & How-To Videos from the Microsoft Community Team. Check out the awesome content being shared there today.   Power Automate Community Blog: Over the years, more than 700 Power Automate Community Blog articles have been written and published by our thriving community. Our community members have learned some excellent tips and have keen insights on the future of process automation. In the Power Automate Community Blog, you can read the latest Power Automate-related posts from our community blog authors around the world. Let us know if you'd like to become an author and contribute your own writing — everything Power Automate-related is welcome.   Community Support: Check out and learn more about Using the Community for tips & tricks. Let us know in the Community Feedback  board if you have any questions or comments about your community experience. Again, we are so excited to welcome you to the Microsoft Power Automate community family. Whether you are brand new to the world of process automation or you are a seasoned Power Automate veteran - our goal is to shape the community to be your 'go to' for support, networking, education, inspiration and encouragement as we enjoy this adventure together.     Power Automate Community Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today!  

Tuesday Tip | How to Report Spam in Our Community

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post: Find the post in question within the community.Kebab Menu: Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content: Select "Report Inappropriate Content" from the menu.Submit Report: Fill out any necessary details on the form and submit your report.   Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone.   Thank you for helping us keep the community clean and useful!

Users online (3,232)