cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
admiralman
Helper I
Helper I

Create Table Excel

I have tried to create a flow that triggers when an email with an attachment is received. It then downloads the attachment to OneDrive to a file named Employees.xlsx. This portion of the flow works perfectly. I need to read the data within the Excel file to post it to an SP list. Since Get Rows is deprecated and my file does not have a table I need to use the Create Table with Excel Online Business. I have tried this within one flow with a delay of 5 minutes between the Create File and the Create Table actions and receive the following error from the Create Table action:

 

{
"status": 404,
"message": "The resource could not be found.\r\nclientRequestId: 6ff46304-d3ee-42bd-82fa-321f945df761\r\nserviceRequestId: 7a4c1f71-1a47-4a7a-bfd0-314913ff208c",
"source": "excelonline-ncus.azconn-ncus.p.azurewebsites.net"
}

 

I have tried to set this up as two flows with the first getting the attachment from the email and saving and the second triggered by a new file creation. The second then tries the Create Table with a delay of 5 minutes before hand with the same issue. I have scoured the forums and the internet and this seems like a common problem along with file locking issues. Is MS Flow just not mature enough yet to handle an operation of this sort? I have seen one implementation that utilizes the Graph but if I have to go that route I would pursue other options and eliminated the reliability issues of Flow altogether. Any direction would be appreciated. Thanks.

1 ACCEPTED SOLUTION

Accepted Solutions

Ok, so the issue is creating a table in the existing Excel document in the first Flow... I have just updated my previous example which has worked fine:

1.PNG

 The Flow run:

1.PNG

 

The resulting file:

1.PNG

 

So this should cover your requirements for Flow 1:

1. Save the file

2. Create the table

Set Flow 2 to be triggered by an update to the File (You may need to add logic for recursive events):

1. Get the Data

2. Add the data to the excel document

 

HTH

Jay

View solution in original post

29 REPLIES 29
Jay-Encodian
Community Champion
Community Champion

Hi @admiralman 

Can you please share screen shots of your Flow configuration, specifically the 'Create File and 'Create Table' actions?

The following Flow worked fine for me... you'd just need to add configuration to do something with the data obtained from the Excel file:

1.png

I used the following expression to name the file:

concat(utcNow(),'.xlsx')
NOTE: This Flow would also required some conditional logic to ensure the Flow only ran under specific circumstances to prevent failures for multiple attachments, etc.

HTH

Jay

-------------------------------------------------------------------------

If I have answered your question, please mark your post as Solved.

If you like my response, please give it a Thumbs Up

 

Thanks @Jay-Encodian ,

 

Here are the two flows side by side. As I mentioned before, I had everything in one flow and the same results.  Remember, I am saving to OneDrive and I have to Create Table as it doesnt exist in the Attachment.

 

Flow.PNG

Hey @admiralman 

Referring to my working example Flow.... this downloads the attachment from the email, obtains the data from the spreadsheet... you'd just need to add additional logic reference to what you wanted to do with each row of data from the spreadsheet.

Am I missing something extra in your requirements that this Flow doesn't cover?

Jay

The issue is not knowing HOW to do this, its the fact that it doesn't work. I can create the file but a table is required in order to get the rows in the Excel document. I try to Create Table I get the error I mentioned. The resource is there because I just created it but there is something causing an error.  Why don't you try this on your side?

 

1. Get excel document that doesn't have a table from email and save it to a OneDrive.

2. Create an Excel table in the downloaded Excel document. 

3. Get all rows from Excel table and load into SP List.

 

That is what I'm trying to accomplish...your example doesn't have those complications.

 

@admiralman 

Please remember we are a community giving up our own time to help you.

Your requirements of adding data to the table were not clear, which is why the original example didn't include that example and I'd asked for you to clarify.

The steps still do not make sense to me and your Flow configuration looks confused against your requirements:

1. Get excel document that doesn't have a table from email and save it to a OneDrive - OK

2. Create an Excel table in the downloaded Excel document. - OK

3. Get all rows from Excel table and load into SP List. - When was data added to the table? I assume this should be the other way around?

May be of interest: https://powerusers.microsoft.com/t5/Building-Flows/Create-a-Worksheet-and-Table-in-Excel-and-then-ad...

I think you need to do the following:

Flow 1

  1. Extract the Excel document from the Email then add to OneDrive or SharePoint
  2. Create the Table in the Excel document
  3. Trigger another Flow (Flow 2)

Flow 2

  1. Get data which you need to add to the Table
  2. Add the data to the Table

Or for absolute clarity are you simply saying that you cannot find a way to add the table to the Excel document after you have added the file to OneDrive / SharePoint? If there's a file locking issue have you considered processing on Azure storage to work around?

Jay

@Jay-Encodian 

The data already exists within the Excel document however there is not a Table (Named Range) defined on the Excel sheet. Without that, you can't use the "List rows present in a table" action of the Excel Online for Business connector. 

 

Hopefully this will answer:

 

3. Get all rows from Excel table and load into SP List. - When was data added to the table? I assume this should be the other way around?

 

For your other suggestion..l have tried and the Create Table action fails with the same message.

 

Flow 1

  1. Extract the Excel document from the Email then add to OneDrive or SharePoint
  2. Create the Table in the Excel document
  3. Trigger another Flow (Flow 2)

Flow 2

  1. Get data which you need to add to the Table
  2. Add the data to the Table

Ok, so the issue is creating a table in the existing Excel document in the first Flow... I have just updated my previous example which has worked fine:

1.PNG

 The Flow run:

1.PNG

 

The resulting file:

1.PNG

 

So this should cover your requirements for Flow 1:

1. Save the file

2. Create the table

Set Flow 2 to be triggered by an update to the File (You may need to add logic for recursive events):

1. Get the Data

2. Add the data to the excel document

 

HTH

Jay

@Jay-Encodian That seems to work and thank you. I was looking for a solution using OneDrive for Business but I accepted this all the same. Any idea if this could work in OneDrive instead of an SP library?

@admiralman 

Good news 

Ref OneDrive; I don’t foresee why it wouldn’t work but unless these files are personal document they should really be in SharePoint even if they are transient. It should be simple to test, just replace the SharePoint actions with the OneDrive equivalents

Anonymous
Not applicable

I hit a similar issue with the 404 Resource could not be found error message when trying to create a table on an existing XLSX file in OneDrive (for Business). Stumbled across this thread, and following the recommended Solution (saving to Sharepoint instead of OneDrive) was able to get it to work.

 

That then got me thinking about why it wasn't working in OneDrive. So I spent some time troubleshooting and figured it out.

 

In the "Excel Create Table" flow if you use the file name of like /MyFolder/filename.xlsx , the flow will FAIL with the 404 resource error.

 

Where as if you use the Dynamic Expression "Id" which is the unique identfier of the file (From the OneDrive Create File flow or from the OneDrive Get Metadata flow). Then it runs successfully! Seems calling Excel Create Table doesn't play nicely with the actual reference file name.

 

2020-03-10 12_54_27-Window.png

Thank u! Using file metadata ID solved my problem

RCB
Frequent Visitor

rcheetah, you are a gift from heaven.  I've been trying to get a string expression to work for days.  When you select a file from the chooser on that action, it populates the chooser's textbox with a path to the file.  But if you copy that very same path into an expression on the textbox, the flow fails.  Infuriating.

 

Using the ID leads to success.  The folks who made this action need a talking to when it comes to user expectations.  

 

 

To add to this, how can you create a table if you dont know how many rows there are?  Is there a way to get the total number of rows, to pass into the Table Create function?

I did a Create Table and specified a table range that I knew was larger than my data set. I then did a list rows present in table and passed that value to a filter array. I filtered the array based upon a column value being not

empty "empty of column1 is equal to bool false"

 

 

2021-02-22 10_57_06-Power Apps.png

 

 

 

Clever idea @admiralman - so this will only add rows with data to the list and ignore empty rows? And could you clarify the "empty" filter - not finding it.

admiralman
Helper I
Helper I

It is...wish I could take credit but I found the solution on here. Yes, it will filter them out.

 

empty(item()?['First Column in Excel'])
Nabrina_Pow
Regular Visitor

How do i set the Table Range, while the file is coming from email and the rows are dynamic

For mycase an email  with 2 csv attachment comes to a shared mailbox every week. 

As suggested above by @admiralman , create the table with enough rows to accommodate the largest number possible, and then apply filter so only rows with data are passed to the list. 

Hello there

I am doing the exercise but it does not work for me

Do you have any idea?

 

pronuer_0-1633028252945.png

 

Helpful resources

Announcements

Update! June 13th, Community Ambassador Call for User Group Leaders and Super Users

Calling all Super Users & User Group Leaders   UPDATE:  We just wrapped up June's Community Ambassador monthly calls for Super Users and User Group Leaders. We had a fantastic call with lots of engagement. We are excited to share some highlights with you!    Big THANK YOU to our special guest Thomas Verhasselt, from the Copilot Studio Product Team for sharing how to use Power Platform Templates to achieve next generation growth.     A few key takeaways: Copilot Studio Cookbook Challenge:  Week 1 results are posted, Keep up the great work!Summer of Solutions:  Starting on Monday, June 17th. Just by providing solutions in the community, you can be entered to win tickets to Power Platform Community Conference.Super User Season 2: Coming SoonAll communities moving to the new platform end of July We also honored two different community members during the call, Mohamed Amine Mahmoudi and Markus Franz! We are thankful for both leaders' contributions and engagement with their respective communities. 🎉   Be sure to mark your calendars and register for the meeting on July 11th and stay up to date on all of the changes that are coming. Check out the Super User Forum boards for details.   We're excited to connect with you and continue building a stronger community together.   See you at the call!

Copilot Cookbook Challenge | Week 2 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery:  https://aka.ms/CS_Copilot_Cookbook_Challenge 2. Power Apps Copilot Cookbook Gallery: https://aka.ms/PA_Copilot_Cookbook_Challenge   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: https://aka.ms/Copilot_Challenge_EarlyBirds if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a   Week 2 Results:  Congratulations to the Week 2 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1. Kasun_Pathirana1. ManishSolanki2. cloudatica2. madlad3. n/a3. SpongYe4. n/a4. n/a5. n/a5. n/a

Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form https://aka.ms/PPCCGotPowerSignup by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Users online (3,452)