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Dudditz
Level 8

Create Teams Meeting Scenario

We have put together an event registration Powerapp that connects to a few Sharepoint lists. 

 

Event list - handles event name, start time, end time, details, Room Capacity & Teams URL.  (The teams URL requires you to create a

meeting through teams or Outlook and paste the URL into the PowerAPP)

 

Event Registration List - Contains the various events employees have registered for including their name, email, event details, Teams URL, etc.

 

I incorporated the teams URL as we are not seeing the ability to create a teams meeting within PowerAutomate so this is simply us experimenting and are considering removing it however would be neat to get operational.

 

I am simply looking for some input or ideas on if anyone else has built something like this and has some recommendations on better methods.

 

When the employee registers for a an event we have a flow that uses the Create Event V4 which uses the required field and populates their email from the registration list.  This sends them a meeting invite including details.

 

 

As you can see this is not a teams meeting action so we are using the teams URL from the upstream list.  I am hoping there might be a more elegant way to do this.  Also, what is confusing the flow considers the original creator of the flow the meeting organizer so whoever created the flow always is the organizer.  Not sure if this could work in production as typically I believe you need various people who are administering the meetings to be the organizer and not a hard wired organizer that cant be changed.  Also, the creator of the flow would be the organizer of 100s or 1000s of meetings.  As you can see there is no option to change the organizer within the flow.  To get the meeting invite to send to the employee who registered you include their email in required which seems to work as expected.

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Also, another undesirable outcome since this is not a native teams action we assembled the teams URL in the body of the flow as seen above.  Within Outlook the hyperlink works however Outlook does not recognize it as a native Teams meeting and does not have the Join Teams meeting icon visible.  I feel like all these items could be properly addressed with the a native teams meeting action however if anyone has any input on this your experiences I would like to hear them.

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1 ACCEPTED SOLUTION

Accepted Solutions
Community Support Team
Community Support Team

Re: Create Teams Meeting Scenario

Hi @Dudditz ,

 

The organizer of the event would always be the creator of the flow, since the event creator is the connection account of the "Create Event" action, and there is no any way to update the event creator when the event is created.

 

Best regards,

Alice       

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

3 REPLIES 3
Community Support Team
Community Support Team

Re: Create Teams Meeting Scenario

Hi @Dudditz ,

 

The organizer of the event would always be the creator of the flow, since the event creator is the connection account of the "Create Event" action, and there is no any way to update the event creator when the event is created.

 

Best regards,

Alice       

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

Dudditz
Level 8

Re: Create Teams Meeting Scenario

Hi Alice, thank you for your feedback.  You have basically confirmed our findings.  While I understand why its doing this it seems to make logical sense people will want the ability to have flow determine the organizer with dynamic values and also the native ability to create a team meeting instead of hacking one together as I have.  I will check to see if this exists on user voice and if not will add.

Community Support Team
Community Support Team

Re: Create Teams Meeting Scenario

Hi @Dudditz ,

 

Yes, if you would create an idea in the ideas forum, you could attach the link here so we would vote for you.

 

Best regards,

Alice       

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

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