cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
hanbots
Helper I
Helper I

Create Unique Record for a SharePoint List

Hi All, 

 

I need to create a single record in a SharePoint list when a file has been loaded to another SharePoint List.

 

Example: 

 

I have a SharePoint List called commission file data which is populated by an excel spreadsheet via a flow. It has 2 fields called Provider and StatementID.

 

hanbots_0-1596675548948.png

 

I want to create a single record in a different SharePoint list that shows only unique values for Provider and Statement to show up in this list.

 

hanbots_3-1596675807249.png

 

Does anyone have a recommended solution?

 

Thank you, 

Hannah

 

 

 

15 REPLIES 15
JohnAageAnderse
Memorable Member
Memorable Member

Hello @hanbots 

Create your list so you have one column in which you can fill with the concatenated values of the Provider and StatementID.

Make the column unique. This will make your flow action fail if it tries to insert a new item with the same Provider and StatementID in the unique column.

In the list, add any other columns as needed - probably would be a good idea to have one for Provider and one for StatementID.

In your flow, you then have to ensure that your flow can handle the failure by configuring the next action's Configure run after settings.

Kind regards, John

v-litu-msft
Community Support
Community Support

Hi @hanbots,

 

Has your problem been solved?
If your problem has been solved, You could go ahead and mark the post as solved by clicking “Accept as Solution” so that this thread will be marked for other users to easily identify!

Best Regards,
Community Support Team _ Lin Tu

Thanks @JohnAageAnderse this works a treat. However, can you please help;

 

1) If I have a duplicate value, how do I set it so it still runs to continue to add all items which are unique? I have 500 duplicates but 40 unique items I want to ensure these get added?

 

thanks for the help!

Hello @mark90 

If I understand you correctly, then you want to know how the Power Automate flow can continue after the action that inserts the new item and fails!

In the following action, open the context menu (3 dots) and use the Configure run after! Check the "is successful" and "has failed" boxes.

Kind regards, John 

Thank you @JohnAageAnderse that seems to be working but does it matter that the flow fails? It's loading the new items but failing on duplicates, will that mean it may not run on a schedule job as it continues to fail?

 

Thanks again,

JohnAageAnderse
Memorable Member
Memorable Member

Hello @mark90 

Can you show us the flow and the issue with one or more screenshots? That way we may better be able to assist.

Kind regards, John

mark90
Regular Visitor

Thanks @JohnAageAnderse 

 

I actually think it's not an issue but wanted to confirm,

 

I want to run the flow everyday. If theres no new items created, the flow will fail (as per picture). Because it failed, will that be an issue for the flow working tomorrow?

 

If not, then it will work perfectly as when a new item is added, it creates it in the list as per the requirement.

 

Thanks again!

Capture.PNG

JohnAageAnderse
Memorable Member
Memorable Member

Hello @mark90 

The loop "Apply to each 5", what are you doing inside the loop that registers as a fail? Can you expand the loop and show us?

Kind regards, John

Thanks @JohnAageAnderse 

 

see photo below, I'm simply creating an item in Sharepoint. It's failing because the column can only accept unique values and when getting items there were none. 

 

In my scenario I want the flow to run everyday and we may or may not have unique values. 

 

Capture (1).PNG

 

Thanks again for all  the help, really appreciate it!

mark90
Regular Visitor

Hi @JohnAageAnderse 

 

Wondering if you have any advice for me? the Flow keeps failing each day even though there's new items to add which are unique,

 

Thanks 

Hello @mark90 

Open your failed run and expand action "Apply to each 5". In the expanded action, use the "Next failed ..." link, then expand the failed action, take a screenshot of it and post it!

Kind regards, John

Thanks so much @JohnAageAnderse for continuing to help!

 

image uploaded it. It looks like it's failing because duplicate values not allowing it to save. Following the above, I thought it would still upload all new records and fail on duplicates?

 

cheers

Failed item.PNG

Hello @mark90 

Let's clarify the situation - you get items, then in a loop you insert items in another list. For some of these inserts, the action fails due to the new insert is a duplicate of an existing item in the list.

The inserts that are not duplicate of existing items will be inserted in the list!

 

Is the above what you wanted?

Even though your flow is marked as failed, it does not mean that it actually failed, just that for some actions, there was a failure.

Kind regards, John

mark90
Regular Visitor

@JohnAageAnderse that's exactly the scenario I'm going for. 

 

The items aren't uploading in the list, I might try again in a new created list!

 

Thanks

Hello @mark90 

Ok 🙂 In the list, which field/column is defined as unique? If the field/column is shown in the last screenshot, then open the list, filter the list on the field/column and see if that value already is in the list! If that is so, then your flow works.

Kind regards, John

Helpful resources

Announcements

Exclusive LIVE Community Event: Power Apps Copilot Coffee Chat with Copilot Studio Product Team

It's time for the SECOND Power Apps Copilot Coffee Chat featuring the Copilot Studio product team, which will be held LIVE on April 3, 2024 at 9:30 AM Pacific Daylight Time (PDT).     This is an incredible opportunity to connect with members of the Copilot Studio product team and ask them anything about Copilot Studio. We'll share our special guests with you shortly--but we want to encourage to mark your calendars now because you will not want to miss the conversation.   This live event will give you the unique opportunity to learn more about Copilot Studio plans, where we’ll focus, and get insight into upcoming features. We’re looking forward to hearing from the community, so bring your questions!   TO GET ACCESS TO THIS EXCLUSIVE AMA: Kudo this post to reserve your spot! Reserve your spot now by kudoing this post.  Reservations will be prioritized on when your kudo for the post comes through, so don't wait! Click that "kudo button" today.   Invitations will be sent on April 2nd.Users posting Kudos after April 2nd at 9AM PDT may not receive an invitation but will be able to view the session online after conclusion of the event. Give your "kudo" today and mark your calendars for April 3, 2024 at 9:30 AM PDT and join us for an engaging and informative session!

Tuesday Tip: Unlocking Community Achievements and Earning Badges

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!     THIS WEEK'S TIP: Unlocking Achievements and Earning BadgesAcross the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. These badges each signify a different achievement--and all of those achievements are available to any Community member! If you're a seasoned pro or just getting started, you too can earn badges for the great work you do. Check out some details on Community badges below--and find out more in the detailed link at the end of the article!       A Diverse Range of Badges to Collect The badges you can earn in the Community cover a wide array of activities, including: Kudos Received: Acknowledges the number of times a user’s post has been appreciated with a “Kudo.”Kudos Given: Highlights the user’s generosity in recognizing others’ contributions.Topics Created: Tracks the number of discussions initiated by a user.Solutions Provided: Celebrates the instances where a user’s response is marked as the correct solution.Reply: Counts the number of times a user has engaged with community discussions.Blog Contributor: Honors those who contribute valuable content and are invited to write for the community blog.       A Community Evolving Together Badges are not only a great way to recognize outstanding contributions of our amazing Community members--they are also a way to continue fostering a collaborative and supportive environment. As you continue to share your knowledge and assist each other these badges serve as a visual representation of your valuable contributions.   Find out more about badges in these Community Support pages in each Community: All About Community Badges - Power Apps CommunityAll About Community Badges - Power Automate CommunityAll About Community Badges - Copilot Studio CommunityAll About Community Badges - Power Pages Community

Tuesday Tips: Powering Up Your Community Profile

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week's Tip: Power Up Your Profile!  🚀 It's where every Community member gets their start, and it's essential that you keep it updated! Your Community User Profile is how you're able to get messages, post solutions, ask questions--and as you rank up, it's where your badges will appear and how you'll be known when you start blogging in the Community Blog. Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile.     Password Puzzles? No Problem! Find out how to sync your Azure AD password with your community account, ensuring a seamless sign-in. No separate passwords to remember! Job Jumps & Email Swaps Changed jobs? Got a new email? Fear not! You'll find out how to link your shiny new email to your existing community account, keeping your contributions and connections intact. Username Uncertainties Unraveled Picking the perfect username is crucial--and sometimes the original choice you signed up with doesn't fit as well as you may have thought. There's a quick way to request an update here--but remember, your username is your community identity, so choose wisely. "Need Admin Approval" Warning Window? If you see this error message while using the community, don't worry. A simple process will help you get where you need to go. If you still need assistance, find out how to contact your Community Support team. Whatever you're looking for, when it comes to your profile, the Community Account Support Knowledge Base article is your treasure trove of tips as you navigate the nuances of your Community Profile. It’s the ultimate resource for keeping your digital identity in tip-top shape while engaging with the Power Platform Community. So, dive in and power up your profile today!  💪🚀   Community Account Support | Power Apps Community Account Support | Power AutomateCommunity Account Support | Copilot Studio  Community Account Support | Power Pages

Super User of the Month | Chris Piasecki

In our 2nd installment of this new ongoing feature in the Community, we're thrilled to announce that Chris Piasecki is our Super User of the Month for March 2024. If you've been in the Community for a while, we're sure you've seen a comment or marked one of Chris' helpful tips as a solution--he's been a Super User for SEVEN consecutive seasons!   Since authoring his first reply in April 2020 to his most recent achievement organizing the Canadian Power Platform Summit this month, Chris has helped countless Community members with his insights and expertise. In addition to being a Super User, Chris is also a User Group leader, Microsoft MVP, and a featured speaker at the Microsoft Power Platform Conference. His contributions to the new SUIT program, along with his joyous personality and willingness to jump in and help so many members has made Chris a fixture in the Power Platform Community.   When Chris isn't authoring solutions or organizing events, he's actively leading Piasecki Consulting, specializing in solution architecture, integration, DevOps, and more--helping clients discover how to strategize and implement Microsoft's technology platforms. We are grateful for Chris' insightful help in the Community and look forward to even more amazing milestones as he continues to assist so many with his great tips, solutions--always with a smile and a great sense of humor.You can find Chris in the Community and on LinkedIn. Thanks for being such a SUPER user, Chris! 💪 🌠  

Tuesday Tips: Community Ranks and YOU

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!This Week: Community Ranks--Moving from "Member" to "Community Champion"   Have you ever wondered how your fellow community members ascend the ranks within our community? What sets apart an Advocate from a Helper, or a Solution Sage from a Community Champion? In today’s #TuesdayTip, we’re unveiling the secrets and sharing tips to help YOU elevate your ranking—and why it matters to our vibrant communities. Community ranks serve as a window into a member’s role and activity. They celebrate your accomplishments and reveal whether someone has been actively contributing and assisting others. For instance, a Super User is someone who has been exceptionally helpful and engaged. Some ranks even come with special permissions, especially those related to community management. As you actively participate—whether by creating new topics, providing solutions, or earning kudos—your rank can climb. Each time you achieve a new rank, you’ll receive an email notification. Look out for the icon and rank name displayed next to your username—it’s a badge of honor! Fun fact: Your Community Engagement Team keeps an eye on these ranks, recognizing the most passionate and active community members. So shine brightly with valuable content, and you might just earn well-deserved recognition! Where can you see someone’s rank? When viewing a post, you’ll find a member’s rank to the left of their name.Click on a username to explore their profile, where their rank is prominently displayed. What about the ranks themselves? New members start as New Members, progressing to Regular Visitors, and then Frequent Visitors.Beyond that, we have a categorized system: Kudo Ranks: Earned through kudos (teal icons).Post Ranks: Based on your posts (purple icons).Solution Ranks: Reflecting your solutions (green icons).Combo Ranks: These orange icons combine kudos, solutions, and posts. The top ranks have unique names, making your journey even more exciting! So dive in, collect those kudos, share solutions, and let’s see how high you can rank!  🌟 🚀   Check out the Using the Community boards in each of the communities for more helpful information!  Power Apps, Power Automate, Copilot Studio & Power Pages

Find Out What Makes Super Users So Super

We know many of you visit the Power Platform Communities to ask questions and receive answers. But do you know that many of our best answers and solutions come from Community members who are super active, helping anyone who needs a little help getting unstuck with Business Applications products? We call these dedicated Community members Super Users because they are the real heroes in the Community, willing to jump in whenever they can to help! Maybe you've encountered them yourself and they've solved some of your biggest questions. Have you ever wondered, "Why?"We interviewed several of our Super Users to understand what drives them to help in the Community--and discover the difference it has made in their lives as well! Take a look in our gallery today: What Motivates a Super User? - Power Platform Community (microsoft.com)

Users online (6,828)